Attachment 3 - Product Description and Installation Requirements.pdf

PRODUCT DESCRIPTION AND INSTALLATION REQUIREMENTS

Access Control System Installation 57th Rescue Squadron Aviano Air Base, Italy

General Information

A contract is required for Access Control System (ACS) installation in Building 7450, operations facility.

An electronic access system will serve to safeguard government property, ensure limited access to the appropriate sections, and enhance physical safety of servicemembers working in Building 7450.

1. GENERAL: The purpose of this acquisition is to provide the 57RQS an access control system and associated warranty, and non-personal installation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform the procurement and installation of an Access Control System, ACS for the facilities listed above as defined in this document. Any products of services by the following vendors and their subsidiaries and affiliates are strictly prohibited: Huaweu, ZTE, Hikvision, Hytera, and Dahua. The Contractor shall perform to the standards in this contract. Contractor deliverables include the removal of antiquated hardware and repair of any damaged walls or closure of any unnecessary wall penetrations.

1.2 Background: This procurement requires 63 ACS Credential readers at 63 doors as determined by the squadron leadership.

1.3 Objectives: Contractor will perform procurement of all required ACS system components, licenses, system design, installation, configuration, acceptance testing of each credential reader of the ACS to ensure conformance with all parameters listed in the customer specifications. The system will be installed in locations listed below: Building 7450 Aviano Air Base, Italy.

1.4 Scope: The contractor shall provide equipment and services for Procurement, Installation and Operator Training on the ACS system for Administration, Registration, Provisioning/De-provisioning , Alarm processing and and Event Log generation. All equipment shall be new, unused, and covered under manufacturer's warranty period. Warranty period shall be no less than 24 months and warranty period shall start at the conclusion of system installation activities.

1.4.1. The contractor shall provide complete set of “As-Built" system drawings. System drawings shall clearly show each cable, ACS component, server, workstation (Client) and other equipment installed.

1.4.2. The contractor shall provide training to at minimum five system operators to be proficient in normal system operations.

1.5 Projected Installation Period: Work start, September 2024

2. Specific Tasks:

2.1. Credential readers must be capable of both swipe (contactless) reading of an issued credential and pincode operation, CAC compatibility is desired though not required.

2.2 Test the card readers before wall mounting to ensure the system is functional.

2.3 Ensure system capabilities will be able to support a set history limit of entries without network connection.

2.4 Provide/install wiring in the walls and/or ceilings to ensure system capability with the new card reader.

2.5 Provide/install door controller, including enclosure, power supply, and backup battery.

2.6 Provide/install 63 contactless/Pincode proximity reader with keypad and associated controller units throughout facility in accordance with provided building map.

2.7 Provide/install 35 electrified mortise locks and 6 electrified anti-panic bars compatible with overall access control system

2.8 Modify wall and door as necessary to ensure correct fit of new system and professional appearance of facility (cutting and/or filling) to include maintaining panic bar functionality where already installed.

2.9 Test full system function.

2.10 Clean immediate installation area and remove any debris from installation.

2.11 Deliver computer system with associated security system software loaded and appropriate hardware to support running requirements/allow quick access to update programmed accounts. System must come with all required licensing.

2.12 Computer system must be approved for use/storage in a classified environment. Computer system does not need to be certified to connect to a classified network.

2.13 Provide two (2) year, minimum, standard maintenance and warranty plan for all system components to include laptop.

2.14 Provide System As-Built drawings

2.15 Provide 2 hours systems training to five people.

2.16 Complete additional actions as required to ensure system is fully functional and meets program objectives.

3. General Information

3.1 Quality Control: Contractor is required to demonstrate that the system run without off-line errors, reader errors, and alarm errors for a period of 15 business days after the installation work is completed.

System acceptance requires that this test is fully and successfully completed. Any equipment made deficient through contractor negligence, the contractor will be the financial responsibility and will be responsible for replacement. Any products of services by the following vendors and their subsidiaries and affiliates are strictly prohibited: Huaweu, ZTE, Hikvision, Hytera, and Dahua.

3.2 Recognized Holidays: The contractor is not required to perform services on the holidays listed below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Independence Day Christmas Day

3.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800

– 1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The resultant contract shall be Firm Fixed Priced, accordingly, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

3.4 Place of Performance: The work to be performed under this contract will be performed at Bldg 7450, Aviano AB, Italy.

3.5 Type of Contract: The government will award a Firm Fixed Price, contract.

3.6 Security Requirements: Any products of services by the following vendors and their subsidiaries and affiliates are strictly prohibited: Huaweu, ZTE, Hikvision, Hytera, and Dahua.

3.7 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

3.9 Key Personnel: The following personnel are considered key personnel by the government: The COR, 57 RQS/CC, 57 RQS/PM, and 57RQS/RA. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 and 1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

3.10 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

4. DEFINITIONS AND ACRONYMS:

4.1. DEFINITIONS:

4.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

4.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

4.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

4.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

4.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

4.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

4.2. ACRONYMS:

ACOR Alternate Contracting Officer’s Representative ACS Access Control System

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DAF Department of the Air Force DAFFARS Department of the Air Force Federal Acquisition Regulation Supplement DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation CO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary QA Quality Assurance QC Quality Control

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Access control system encompassing 63 specified doors with swipe/pinpad controllers and associated software/hardware.

At the conclusion of work

N/A

Delivered product

57RQS, COR

System as-built drawings

At the conclusion of work

1 and 2 copies Industry standard as built drawing format

57RQS, COR

ACS System training

At the conclusion of installation

User training presented to five individuals plus a written version for archive purposes

Any suitable media format to include powerpoint or MS word document

57RQS, COR