Attachment 3 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This file is a Quarterly Administrative Fee Report form and instructions issued by the Missouri Division of Purchasing for contractors operating under statewide contracts with the State of Missouri, including those serving law enforcement and public safety agencies. The form requires contractors to report all purchases made under their statewide contract for which payment was received during each quarterly reporting period. Contractors must submit the completed report to the Division of Purchasing no later than the 15th calendar day of the month following the reporting quarter. The report collects data on total payments received from Missouri state agencies, political subdivisions, universities, and governmental entities in other states during the specific quarter, with quarters defined as Q1 (January 1–March 31), Q2 (April 1–June 30), Q3 (July 1–September 30), and Q4 (October 1–December 31).

The administrative fee payment is calculated as 1 percent of the overall total payments received, minus returns and credits, during the reporting quarter. Contractors must report the payment method used for submitting the administrative fee, which may be submitted via personal check, money order, company check, ACH electronic payment, or cashier's check. The report must be submitted to the Division of Purchasing either by mail to P.O. Box 809, Jefferson City, MO 65102–0809, by fax to (573) 526–9815, or by email to ereports@oa.mo.gov. The form requires signature and title of the responsible party completing the report along with the date of submission. If no payments were received during the reporting quarter, contractors must indicate this by checking the designated box on the form.