Attachment 3- Lakehurst Maintenance Statement Of Work dtd 18 May 20.pdf

RFP# 15F06720R0000179 Version 1.0 Page 1

FEDERAL BUREAU OF INVESTIGATION

SO-10 Lakehurst Hangar

Operations & Maintenance of Equipment

For the

FBI- New York Division

Statement of Work 5/18/2020

RFP# 15F06720R0000179 Version 1.0 Page 2

FEDERAL BUREAU OF INVESTIGATION

STATEMENT OF WORK

1 Introduction

1.1 Background

Hangar facility was built in 2009 and houses aircraft and personnel that serve the Federal Bureau of Investigation (FBI) New York Division. The equipment installed in the hangar and the administration area are required to be checked and maintained in accordance with manufactures’ recommendations. This maintenance is for proper operation and warranty coverage to reduce equipment failure and aid in the reduction of energy consumption.

1.2 Scope

The contractor shall provide inspection, testing and maintenance services for all equipment and its components on the Lakehurst Assets List (Attachment 5) located at the FBI hangar facility in Lakehurst, New Jersey. This contract shall include a separate contract line number to address any unscheduled (after hours and emergency) services required to get the failed equipment systems back in operation to minimize the possibility of further component failure and minimize disruption of operations and personnel. The response must be within 24-hours from initial report to the contractor.

The following services will not be included in this solicitation;

• Janitorial Services

• Landscape Services (to include snow removal around the building and runway)

• Exterior Lighting

• Water/Sewage and trash pick-up Services

• Electricity Usage

• Pest Control

• Elevator Services

1.3 Objectives

Upon implementation of this contract, the contractor shall perform an initial test and inspection on all systems to establish a “baseline” of operation and ensure all equipment operates properly.

This “baseline” will be the standard of comparison for future service and level of operation.

Furthermore, provide after hours and emergency repair service to the systems to ensure building systems do not become inoperable and cause other components to fail.

2 Requirements/specifications This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service

RFP# 15F06720R0000179 Version 1.0 Page 3 providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.1 Task Descriptions

Contractor will:

• Verify that all equipment data is accurate and complete on the attached “asset list”.

• Review manufactures’ recommended operations and maintenance procedures of all installed equipment.

• Perform an initial test and inspection of all equipment listed in the “asset list” to develop a “baseline” of operation.

• Perform monthly, quarterly, semiannual and annual maintenance as required by manufacture to maintain optimal performance standards.

• Identify any equipment repairs needed and provide a proposal for repairs and to include parts and labor.

• Perform after hours and emergency service when equipment fails to operate properly.

2.2 Qualifications

Contractor shall provide licensed/certified skilled personnel capable of performing the type of work requested on the equipment to be in compliance with the base, local, state and federal regulations. All equipment shall be maintained in accordance with manufacturer certified/factory recommended service providers. This will ensure that any work performed is in accordance with manufacturer’s specifications and will not void any warranty.

3 Place of Performance The primary place of performance will be at Joint Base McGuire Dix Lakehurst (JB MDL) SO- 10 Hangar 8 Lakehurst NJ. 08733.

4 Hours of operation The Contractor’s normal workday for service will be within the hours of 7:00 a.m. and 4:00 p.m.

Core work hours are 8:00 a.m. through 3:00 p.m. Flexibility within the normal work day shall be coordinated with the site POC and the COR which are identified under Section 8 “Government Representatives” of this document.

5 Deliverables The Contractor shall provide a field service report upon completion of the service. The report will detail exactly what work was performed and any warranty information. If throughout the servicing of the equipment there are other deficiencies noted that are not covered in this Statement of Work, the contractor shall advise the Government but shall not proceed with those repairs without express written consent from the Contracting Officer. The contractor may provide a quote for additional repairs but may not proceed with work outside of the scope.

The Contractor shall be responsible for providing the following deliverables:

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DELIVERABLE TITLE DELIVERABLE DATE METHOD OF

DELIVERY

Inspection and Testing Report Inspection and Testing Report within 2 week of completion of service

Email to the COR

Copy of Licensed HVAC, Electrical, Plumbing and Fire Protection personnel

Prior to start of work Email to COR w/copy to

CO

6 Government Furnished Equipment or Information Attachment 5 – Lakehurst Asset List April 2020 annotates all equipment in the hanger.

7 Security Requirements

The Limited Access Request (LAR) (formerly the Limited Background Investigation (LBI)) process is designed to ensure personnel without clearances requiring escorted access to FBI space are properly vetted through the FBI. Personnel that undergo a LAR may be permitted to work maintenance issues, construction projects, teach unclassified seminars or provide other services to the FBI on a limited basis. To be clear, persons provided an LAR have no greater privileges than anyone else being escorted into FBI space - they are not authorized to view or be exposed to Classified or Sensitive But Unclassified information, nor have system access, nor be left unescorted at any time. The value of the LAR is to ensure we are not allowing known criminals, those with open warrants, etc. access to FBI space.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

7.1 The Process

Upon award of the contract/work order, all personnel involved in the process must have a completed LAR consisting of checks from the Data Integration and Visualization System (DIVS), National Crime Information Center (NCIC)/Interstate Identification Index (III), Sentinel, and the Treasury Enforcement Communication System (TECS). The following forms must be accurately https://go.fbinet.fbi/DO/FD/OSO/Pages/Personnel.aspx

RFP# 15F06720R0000179 Version 1.0 Page 5 completed and furnished to the OSO at least 45 work days prior to the arrival of contract individual to FBI space (or as early as possible).

• SF-85 - Questionnaire for Non-Sensitive Positions (fill-in gray areas only) o Completion Guide o Spanish Completion Packet

• Authorization for Release of Information (page 6 of SF-85)

• FD-285 - Fingerprint Application Card

• FD-857a - Sensitive Information Non-Disclosure Agreement

Failure to allot enough time to conduct the checks can result in access delays that cannot be waived.

8 Government Representatives Government onsite Point of Contact: Michele Loughran, mcloughran@fbi.gov

8.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority issued by the Contracting Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

COR: Daniel Ferguson, dlferguson@fbi.gov

8.2 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

Contracting Officer: Steven C. Bonds, scbonds@fbi.gov

9 Travel

NA

10 Applicable documents Attachment 1 – RFP 15F06720R0000179 Schedule of Services mailto:mcloughran@fbi.gov mailto:dlferguson@fbi.gov mailto:scbonds@fbi.gov

RFP# 15F06720R0000179 Version 1.0 Page 6

Attachment 3 – Lakehurst Statement of Work dtd 18 May 20 Attachment 5 – Lakehurst Asset List April 2020 Attachment 6 – Limited Access Request (LAR) Attachment 7 – FD-857 – Sensitive Information Non-Disclosure Agreement (NDA) Attachment 8 – SF-85 Questionnaire for Non-Sensitive Personnel Attachment 9 – FD-258 Fingerprint Application Card