Attachment 3- Lakehurst Maintenance Statement Of Work dtd 8 June 20 (1).pdf

RFP# 15F06720R0000179 Version 1.0 Page 1

FEDERAL BUREAU OF INVESTIGATION

SO-10 Lakehurst Hangar

Operations & Maintenance of Equipment

For the

FBI- New York Division

Statement of Work

5/18/2020

Rev 8 June 2020

RFP# 15F06720R0000179 Version 1.0 Page 2

FEDERAL BUREAU OF INVESTIGATION

STATEMENT OF WORK

1 Introduction

1.1 Background

Hangar facility was built in 2009 and houses aircraft and personnel that serve the Federal Bureau of Investigation (FBI) New York Division. The equipment installed in the hangar and the administration area are required to be checked and maintained in accordance with manufactures’ recommendations. This maintenance is for proper operation and warranty coverage to reduce equipment failure and aid in the reduction of energy consumption.

1.2 Scope

The contractor shall provide inspection, testing and maintenance services for all equipment and its components on the Lakehurst Assets List (Attachment 5) located at the FBI hangar facility in

Lakehurst, New Jersey. This contract shall include a separate contract line number to address any unscheduled (after hours and emergency) services required to get the failed equipment systems back in operation to minimize the possibility of further component failure and minimize disruption of operations and personnel. The response must be within 24-hours from initial report to the contractor.

The following services will not be included in this solicitation;

• Janitorial Services

• Landscape Services (to include snow removal around the building and runway)

• Exterior Lighting

• Water/Sewage and trash pick-up Services

• Electricity Usage

• Pest Control

• Elevator Services

1.3 Objectives

Upon implementation of this contract, the contractor shall perform an initial test and inspection on all systems to establish a “baseline” of operation and ensure all equipment operates properly.

This “baseline” will be the standard of comparison for future service and level of operation.

Furthermore, provide after hours and emergency repair service to the systems to ensure building systems do not become inoperable and cause other components to fail.

2 Requirements/specifications

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service

RFP# 15F06720R0000179 Version 1.0 Page 3 providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

2.1 Task Descriptions

Contractor will:

• Verify that all equipment data is accurate and complete on the attached “asset list”.

• Review manufactures’ recommended operations and maintenance procedures of all installed equipment.

• Perform an initial test and inspection of all equipment listed in the “asset list” to develop a “baseline” of operation.

• Perform monthly, quarterly, semiannual and annual maintenance as required by manufacture to maintain optimal performance standards.

• Identify any equipment repairs needed and provide a proposal for repairs and to include parts and labor.

• Perform after hours and emergency service when equipment fails to operate properly.

2.2 Qualifications

Contractor shall provide licensed/certified skilled personnel capable of performing the type of work requested on the equipment to be in compliance with the base, local, state and federal regulations. All equipment shall be maintained in accordance with manufacturer certified/factory recommended service providers. This will ensure that any work performed is in accordance with manufacturer’s specifications and will not void any warranty.

3 Place of Performance

The primary place of performance will be at Joint Base McGuire Dix Lakehurst (JB MDL) SO-

10 Hangar 8 Lakehurst NJ. 08733. (Ocean County)

4 Hours of operation

The Contractor’s normal workday for service will be within the hours of 7:00 a.m. and 4:00 p.m.

Core work hours are 8:00 a.m. through 3:00 p.m. Flexibility within the normal work day shall be coordinated with Government onsite Point of Contact and the Contracting Officer Representative

(see Section 8).

PERFORMANCE DAYS AND FEDERAL HOLIDAYS

The U.S. Government observes the below listed days as holidays:

New Year's Day Dr. Martin Luther King's Birthday President's Day

Memorial Day Independence Day Labor Day

Columbus Day Veteran's Day Thanksgiving Day

Christmas Day Inauguration Day (when applicable)

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In addition to the days designated as holidays, the U.S. Government observes the following days: Any other day designated by Federal Statute or by Executive Order or by the Presidential

Proclamation.

It is understood and agreed that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation.

Services on these designated days except when an emergency spill response is needed.

When the Federal, State, Local and other governmental entities grants excused absence to its employees, assigned contracted personnel may also be dismissed. The contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the Contracting Officer or the

Contracting Officer's Representative (COR).

If Government personnel are furloughed, the COR shall provide direction per the Contracting

Officer’s guidance. It is the Government's decision as to whether the contract price/cost will be affected. Generally, contracted personnel that are able to continue contract performance (either on-site or at a site other than their normal workstation), shall continue to work and the contract price shall not be reduced or increased. Contracted personnel that are not able to continue contract performance (e.g., support functions) may be asked to cease their work effort.

Deliverables

The Contractor shall provide a field service report upon completion of the service. The report will detail exactly what work was performed and any warranty information. If throughout the servicing of the equipment there are other deficiencies noted that are not covered in this

Statement of Work, the contractor shall advise the Government but shall not proceed with those repairs without express written consent from the Contracting Officer. The contractor may provide a quote for additional repairs but may not proceed with work outside of the scope.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Delivery Timeframe Delivery Method Deliver Submission

Inspection and

Testing Report

Within two (2) weeks of completion of service

Email COR

Copy of Licensed personnel

Prior to start of work Email COR w/ copy to

CO/CS

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Detailed written report on Service

Delivered

Per Occurrence Email COR w/ copy to

CO/CS

Written correction recommendation to of any noted deficiencies along with proposal for corrective action

As applicable Email COR w/copy to

CO/CS

Work schedule of proposed dates to perform services

As applicable Email COR w/copy to

CO/CS

Safety Submittal Plan Within 30 days of contract award and updates as applicable

Written plan COR w/copy to

CO/CS

Environmental

Submittal Plan

Within 30 days of contract award and updates as applicable

Written plan COR w/copy to

CO/CS

Draft Invoice Submitted within 5 days of completed services

Word or Excel

Document

COR

Final Invoice After COR approval PDF Document Central_invoices@fbi

.gov

5 Government Furnished Equipment or Information

Attachment 5 – Lakehurst Asset List April 2020 annotates all equipment in the hanger.

Contract Personnel

7.1 Employee Listing

The contractor shall maintain and provide upon request a current listing of employees. The list shall include employee’s name, social security number, and level of security clearance. Failure of to maintain a trained and certified workforce with the technical proficiency to perform required work in this work statement shall constitute grounds for any remaining contract options not to be exercised or for termination of this contract.

mailto:Central_invoices@fbi.gov mailto:Central_invoices@fbi.gov

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7.2 Identification of Contract Personnel

Security requirements will require that all contract personnel, to include employees and subcontractors, wear identification badges when at the Government facility on contract start or employment start date. The ID badge shall be made of nonmetallic material, easily readable, and include employee’s name, contractor’s company name, functional area of assignment, and color photograph. contract personnel shall wear their company ID badge; a Government-provided ID badge; or both, as directed by regulations and procedures in effect at any specific Government facility, at all times when performing work under this contract, to include attending Government meetings and conferences. Each employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when local regulations, safety, or health reasons prohibit such placement.

When attending meetings and working in facilities where their status is not obvious to third parties, contract employees are required to identify themselves as such to avoid creating an impression that they are government officials. These procedures will be in addition to other security requirements as set forth in this contract.

Safety and Environmental Regulations/Requirements

8.1 The Contractor is responsible for following all federal Occupational Safety and Health

Administration (OSHA), state and local regulations, and FBI policies as they pertain to safety and health. The Contractor shall provide any information on their safety programs as requested by the CO or COR. The Contractor is responsible for providing and training any Personal

Protective Equipment, monitoring devices, or other specialty equipment to perform their job in a safe manner while on FBI property. The Contractor is open for inspection, at any time, by the

FBI Safety Staff while on site.

8.2 The Contractor is responsible for following all federal, state, and local regulations as they pertain to the Environment. All applicable Environmental Protection regulations and procedures shall be followed. Any information pertaining to environmental compliance can be requested by the CO or COR. The Contractor shall attempt to reduce any environmental impact due to the procedures and chemicals used while working on FBI property and determine the need for and provide any personal protective items required for the safe performance of work.

Note: Any hazard waste generated by contractor performing these services must properly disposed of by the contractor. No hazard waste will be stored or disposed of on site without prior approval by the

Contracting Officer Representative (COR).

6 Security Requirements

The Limited Access Request (LAR) (formerly the Limited Background Investigation (LBI)) process is designed to ensure personnel without clearances requiring escorted access to FBI space are properly vetted through the FBI. Personnel that undergo a LAR may be permitted to work maintenance issues, construction projects, teach unclassified seminars or provide other services to

RFP# 15F06720R0000179 Version 1.0 Page 7 the FBI on a limited basis. To be clear, persons provided an LAR have no greater privileges than anyone else being escorted into FBI space - they are not authorized to view or be exposed to

Classified or Sensitive But Unclassified information, nor have system access, nor be left unescorted at any time. The value of the LAR is to ensure we are not allowing known criminals, those with open warrants, etc. access to FBI space.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the

LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

9.1 The Process

Upon award of the contract/work order, all personnel involved in the process must have a completed LAR consisting of checks from the Data Integration and Visualization System (DIVS), National Crime Information Center (NCIC)/Interstate Identification Index (III), Sentinel, and the

Treasury Enforcement Communication System (TECS). The following forms must be accurately completed and furnished to the OSO at least 45 work days prior to the arrival of contract individual to FBI space (or as early as possible).

• SF-85 - Questionnaire for Non-Sensitive Positions (fill-in gray areas only) o Completion Guide o Spanish Completion Packet

• Authorization for Release of Information (page 6 of SF-85)

• FD-285 - Fingerprint Application Card

• FD-857a - Sensitive Information Non-Disclosure Agreement

Failure to allot enough time to conduct the checks can result in access delays that cannot be waived.

7 Contract Administration Data

The inherently Governmental functions shall be performed by the designated Contracting

Officer or duly authorized Contracting Officer’s Representative (COR).

7.1 Government On-site Point of Contact

Government onsite Point of Contact: Michele Loughran, mcloughran@fbi.gov https://go.fbinet.fbi/DO/FD/OSO/Pages/Personnel.aspx mailto:mcloughran@fbi.gov

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7.2 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority issued by the Contracting

Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the

Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

COR: Daniel Ferguson, dlferguson@fbi.gov

7.3 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

Contracting Officer: Steven C. Bonds, scbonds@fbi.gov

8 Travel

NA

9 Applicable documents

Attachment 1 – RFP 15F06720R0000179 Schedule of Services

Attachment 3 – Lakehurst Statement of Work dtd 18 May 20

Attachment 5 – Lakehurst Asset List April 2020

Attachment 6 – Limited Access Request (LAR)

Attachment 7 – FD-857 – Sensitive Information Non-Disclosure Agreement (NDA)

Attachment 8 – SF-85 Questionnaire for Non-Sensitive Personnel

Attachment 9 – FD-258 Fingerprint Application Card mailto:dlferguson@fbi.gov mailto:scbonds@fbi.gov