Attachment 3 Evaluation Criteria Female College Program RCA0026.pdf

Attachment III 15BNAS20RRCA00026

National Acquisitions Section Evaluation Criteria

The Federal Bureau of Prisons will evaluate each offer based on the best value, trade-off process as outlined in the Federal Acquisition Regulations, part 15.101-1- Tradeoff Process. All evaluation factors and sub-factors other than price, when combined, are significantly more important than price.

Evaluations will note the strengths, deficiencies, weaknesses (to include significant weaknesses) and risks of each proposal, in a summary format with supporting narrative

Definitions.

• Strength is an aspect of the proposal that increases the likelihood of successful contract performance.

• Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

• A weakness is a flaw in the proposal that increases the risk of unsuccessful contract performance. A “significant weakness” in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

• A Risk is a potential to cause disruption of schedule, increased cost or degradation of performance.

The Government reserves the right to award a contract to an offeror other than the offeror proposing the lowest price when the Government’s evaluation determines a proposal is significantly superior from a non-price standpoint and warrants payment by the Government of a premium fee.

NON-PRICED FACTORS:

Factor 1: Technical

Sub factor A- Written technical proposal. This written proposal shall contain the following: (DUE NO LATER THAN

PROPOSAL DUE DATE)

I. Academic Experience/Special Qualification Requirements

Attachment III 15BNAS20RRCA00026

• The college or university offering the program shall be recognized by the U.S. Department of Education and/or the Council for Higher Education System and accredited by a regional higher education accreditation organization.

• All contract instructors assigned to provide instructional services as part of this contract must possess expertise in the related fields and have at least one year of college teaching experience.

• Includes information in regards to the type of the associate’s degree, and title of the major/ concentration proposed to offer to the female inmate population.

• The proposal will include job outlook information on the proposed major/ concentration.

• Provides a two year Associate Degree Program (with options for a nationally recognized certificate or certificate that is widely accepted by employers in an occupation field should inmates not be able to complete the Associate Degree).

• Allows for earned college credits from the proposed program to be transferable to other higher education institutions.

II. Place of Performance

• Includes which Institution or Institutions the proposed college program will be offered.

• Includes options for distance learning, if requested.

III. Duties

• Adheres to the Statement of Work, rules and procedures of the contract, security and safety requirements of the Institution or Institutions, and all applicable Federal and State laws and regulations during the term of the contract.

• Offers the course of study that is appropriate in a correctional setting.

• Provides instructors to teach college courses at the identified correctional institution/ institutions.

Attachment III 15BNAS20RRCA00026

• Provides college courses in direct classroom instruction with course materials in paper-based format.

• Provides a permanent record of program enrollments, withdrawals, and completions.

• Provides hands-on opportunities via simulations/scenarios.

• Provides an evaluation of student coursework to determine competency and mastery of skills taught.

• Maintains student attendance records, learning outcome, and any other documentation required by BOP Policy.

• Provides updates to the Supervisor of Education (SOE) of the course and degree requirements as they become available.

IV. Supplies

• Includes tuition cost per student/semester or quarter.

• Includes itemized textbooks, tuition, transcript, and other costs (for example, student fee) by semester/quarter and year.

• Ensures textbooks are in paper-based format and without metal book binding materials.

V. Credentials

• The contract college/university shall provide two hard copies of the official transcript, one hard copy of credentials (certificate and/or diploma), via United States Postal Service regular mail to the Supervisor of Education within fifteen (15) business days after inmate students complete the program. No additional fee shall be required.

• At the end of each semester/quarter, one hard copy of transcripts for all students enrolled in the program will be provided to the Supervisor of Education (SOE) without additional fee.

• For a fee, upon request (written or verbal) from the Contract Officer Representative (COR), Central Office Assistant Education Administrator, and Central Office Education Administrator, the contract college/university

Attachment III 15BNAS20RRCA00026 shall provide duplicate paper documents (transcript, certificate or diploma) to the addressee and address indicated in the request.

• The exchange of records and personal identification information between the contractor and the BOP central office education staff shall adhere to the United States Department of Justice and BOP information security requirements (adhere to Policy Act of 1974.

VI. Support

• Dedicates a resource staff specifically to address all issues associated with this contract. No additional costs shall be incurred for the dedicated resource staff’s time and services.

• The contractor shall provide, on a quarterly basis, an itemized invoice for service and books rendered and delivered sent via email to the Bureau Central Office Business Office and the COR.

Factor 2: Past Performance

Recent and relevant past performance will be evaluated on its performance under existing and prior contracts for similar services, with an emphasis on the similarity of the Offeror’s experience to the Request for Proposal (RFP). The purpose of Past Performance is to allow the government to review the Offeror’s recent and historical probability of meeting the solicitation requirements.

A Offeror’s past performance information shall include three (3) of the contractor’s most recent contracts occurring during the past five years that are similar and relevant in nature to the services required in the Statement of Work. Contracts listed may include those entered into with the Federal Government, agencies of state and local government, and commercial entities.

Offerors shall address any instances of past performance problems in the referenced contracts and explain how these problems were resolved. The Government may consider efforts performed by the Offeror for agencies of the federal, state, or local governments and commercial customers as potentially relevant to the Past Performance evaluation.

Offerors should not provide general information on their performance on the identified contracts. General performance

Attachment III 15BNAS20RRCA00026 information MUST be obtained from the references on the Past Performance Questionnaire and submitted along with the Offeror’s proposal. Offeror’s without a record of relevant company past performance or for whom information on Past Performance is not available will not be evaluated favorably or unfavorably on Past Performance. References other than those identified by the Offeror may be contacted. Information utilized may be obtained from the references listed in the proposal, other customers known to the Government or of whom it becomes aware, and any others who may have useful and relevant information (i.e. Past Performance Information Retrieval System (PPIRS), System for Award Management (SAM), Federal Awardee Performance & Integrity Information System (FAPIIS), and internet).

Factor 3: Price

Price is defined as the Offerors’s price proposal. The Contracting Officer will evaluate price independently. Pursuant to FAR 17.203(b), the Government’s evaluation of offers shall be inclusive of options. Price proposal in Schedule of Items (Attachment I) will be evaluated on the base period and options periods in total.