Attachment 2 SOW TECHNICAL REQUIREMENT 15BNAS20RRCA00026.pdf

Attachment II 15BNAS20RRCA00026

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TECHNICAL REQUIREMENTS /STATEMENT OF WORK

WOMENS COLLEGE PROGRAM INITIATIVE

MISSION

The mission of the Federal Bureau of Prisons (BOP) Education Branch is to offer inmates the opportunity to participate in a variety of education, job training post-secondary education courses, and other self-improvement courses to meet the needs and interests of the inmate population, provide option for the positive use of inmate time, and enhance successful reintegration into the community. 28 Code of Federal Regulation (CFR) §544.20 and CFR §544.50 encourage inmates to participate in career and technical education (CTE) courses which have been determined to be appropriate for safety and security.

The BOP long recognizes the importance of CTE training at both secondary and post-secondary levels for the inmate population for successful post-release employment and education. With few exceptions, all BOP institutions offer CTE programs. Types of programs and credentials offered vary from institution to institution, due to the institution geographical location and access to higher education institutions, funding availability, as well as inmate interests and needs.

BACKGROUND

The BOP is an agency of the Department of Justice. It consists of 122 institutions throughout the United States, including Hawaii and Puerto Rico, six regional offices, a Central Office (headquarters), two staff training centers, and 24 Residential Reentry Management offices.

The BOP is responsible for the custody and care of approximately 169,000 adult Federal offenders.

Approximately 84% of these inmates are confined to Bureau-operated facilities, while the balance in secure privately-managed or community-based facilities and local jails. The female population accounts for approximately 7% of the Federal inmate population.

The following Bureau Program Statements, available electronically at http://www.bop.gov/, are applicable to this contract.

Program Statement 5300.21 – Education, Training, and Leisure Time Program Standards-

Program Statement 5353.01 – Occupational Education Programs

Program Statement 5354.03 – Postsecondary Education Programs for Inmates

SERVICES TO BE PERFORMED

The BOP intends to make an award or awards to an accredited college or university (or colleges and universities) responsible for the provision of a course of studies leading to an Associate’s Degree Program for the federal female offender population. All colleges and universities wishing to participate are encouraged to submit a proposal that will consist of expanding the careers or technical education opportunities for the female offender population.

ACADEMIC EXPERIENCE AND/OR SPECIAL QUALIFICATION REQUIREMENTS

http://www.bop.gov/

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The college or university offering the program shall be recognized by the U.S. Department of Education and/or the Council for Higher Education System and accredited by a regional higher education accreditation organization. All contract instructors assigned to provide instructional services as part of this contract must possess expertise in the related fields and have at least one year of college teaching experience.

The purpose of the post-secondary education classes is to train inmate students for careers in specific occupation and to provide necessary knowledge and skills to the inmate students for future entry level positions upon release from incarceration. Proposals should include information in regards to the type of associate’s degree and the title of major/concentration that the contractor proposes to offer to the female inmate population. The proposal will include job outlook information on the proposed major/concentration.

Academic options could include, but not limited to, the following:

• Two year Associate Degree Programs (with options for a nationally recognized certificate or certificate that is widely accepted by employers in an occupation field should inmates not be able to complete the Associate Degree)

• College credits from the program are transferable to other higher education institutions

PLACE OF PERFORMANCE

Listed below are the selected Federal Institutions for the female college programs. All proposals must include which Institution or Institutions the proposed college program will be offered.

• FPC Alderson - West Virginia

• FCI Aliceville - Alabama

• FPC Bryan - Texas

• FMC Carswell - Texas

• FCC Coleman - Florida

• SFL Danbury – Connecticut

• FCI Dublin - California

• FCI Greenville - Illinois

• SFL Hazelton - West Virginia

• FCI Tallahassee - Florida

• FCC Victorville - California

• FCI Waseca - Minnesota

Post-secondary instruction will be performed in the Education Department (or other area/location or place of performance identified and approved by the Supervisor of Education (SOE) of the participating institution). The place of performance is preferred at each of the location(s) indicated. However, the option of distance learning shall be made available if requested by the BOP.

The estimated enrollment will be 12 to 15 inmate students per semester or quarter. The contractor will ensure the instruction in each program area includes those components that will lead to the successful

3 | P a g e completion of the courses needed for the proposed degree. Associates Degrees and/or certificates will be awarded upon successful completion of all required courses.

DESCRIPTION OF DUTIES

The manner and method of performing the task outlined in the statement of work is the sole responsibility and within the sole discretion of the contractor; provided, however, that the contractor shall perform in accordance with standards and methods normally accepted by the contractor’s field of expertise.

The contractor will make available, on a nondiscriminatory basis, a proposed Associate’s Degree program and the title of certification, emphasizing majors/concentration that are currently being recognized for their growing demand and/or job openings. The Statement of Work, rules and procedures of the proposed contract, security and safety requirements of the institution or institutions, and all applicable Federal and State laws and regulations in effect during the term of this contract will be adhered to.

The contract instructor shall instruct by teaching, lecturing, demonstrating and giving project assignments. The contract instructor shall develop and administer classroom evaluation of the inmate/students and submit grades in accordance with the established educational procedures similar to those in the community.

The contract college/university shall be responsible for, but is not limited to the following:

• Presenting the course of study that is appropriate in a correctional setting.

• Providing instructors to teach college courses at the identified correctional institution/institutions.

• Providing syllabus for all classes.

• Providing college courses in direct classroom instruction with course materials in paper-based format.

• Providing all classroom instruction as set forth in curriculums and class syllabuses of the college or university.

• Including a permanent record of program enrollments, withdrawals, and completions.

• Enhancing course instruction with opportunities for hands-on training via simulations/scenarios.

• Providing proper examination and evaluation of student coursework to determine competency and mastery of skills taught.

• Maintaining student attendance records, learning outcome, and any other documentation required by BOP Policy.

• Providing updates of the course and degree requirements as they become available to the SOE.

CLASS SCHEDULE

Generally speaking, each class session is 75 minutes. Classes will be conducted Monday through Friday, excluding Federal Holidays. The operation of class hours will be arranged by the local SOE and the college/university. Class schedules may be adjusted to meet the needs of the local institution.

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Due to the nature of the correctional setting, and other variables, occasional delays in performance of work may occur. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract instructors report to the institution but are unable to perform services due to such delays, any remaining sessions for that day will be suspended and contract instructors will depart the institution. The contract instructor will be responsible for rescheduling missed academic session with the SOE or designee. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 24 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

SUPPLIES AND EQUIPMENT

The offeror will provide a list of all course titles, textbooks, and cost for each student for each quarter or semester for the entire program in the proposal. All required textbooks will need to be available in paper-based format without metal book binding materials. In addition to the specific degree, certification, and major/concentration, the proposal will include itemized textbook, tuition, transcript, and other costs (for example, student fee) by semester/quarter and year.

The institution will provide pencils, pens, paper, and a space for class. Equipment and supplies not provided by the Education Department will be provided by the contractor. The Contractor and/or their instructor(s) will not bring in any equipment, tools or supplies without prior approval from the SOE. The contractor will make recommendations to the SOE pertaining to the selection and purchase of additional supplies and equipment that may be needed. The SOE will use their discretion on the approval and purchase of those items, in accordance with the safety and security requirements of the local institution and funding availability.

INMATE MANAGEMENT/INSTITUTION SECURITY

All contract personnel shall agree to adhere to all regulations prescribed by the institution for the safe, secure, and orderly running the institution. The custody of federal inmates remains a primary responsibility of the designated facility. The provision of services under this contract will require frequent and unsupervised contact with inmates. The contractor will not be responsible for the management of inmates, other than to ensure that those inmates involved in activities within the contract personnel’s scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The contract personnel will report any infractions of rules and regulations by any inmate to the SOE or another education staff member. The contract personnel will be required to:

• Adhere to the Privacy Act of 1974

• Clear a Background Check

• Adhere to a Drug Free Workplace

• Sign in and out of the institution for accountability purposes

• Wear a badge that will be issued and worn at all times for proper identification

• Attend the Institution Familiarization Orientation program prior to assuming institution involvement

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Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will need to be reflected in the total cost of the proposal. The contract personnel may, at any time, be removed from the institution at the discretion of the Chief of Executive Officer (CEO) or his/her designee. Contractor personnel are to be aware of security and maintain a professional relationship with inmates at all times constantly. The contract personnel will be required to provide documentation to the SOE, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

ATTIRE

All contract personnel are expected to wear professional clothing, appropriate for correctional environment when they are at the federal prisons. Any provocative or revealing clothing is prohibited.

Other clothing items not permitted within the institution are: revealing shorts, halter tops, bathing suits, see-through garments of any type, crop tops, low-cut blouses, leotards, spandex, miniskirts, backless tops, hats or caps, sleeveless garments, skirts, dresses, and any clothing that looks like inmate clothing (khaki or green military-type clothing).

NON-PERSONAL SERVICES/COMMON LAW EMPLOYEE INFORMATION

This service is a contractual arrangement and not a personnel or Civil Service Appointment. As specified in FAR 37.101 “Non-personnel Service Contracts” means a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The service does not constitute an employer/employee relationship.

The contractor will not be subject to Government supervision, except for security related matters.

However, contractor performance shall be monitored. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor’s own field of expertise.

PERIOD OF PERFORMANCE

The contract shall consist of one base period with two option years.

COURSE DELIVERY

All college courses shall be delivered by the contract instructor at the designated federal prison locations. Upon approval from the SOE, the program can be delivered via correspondence studies for a specified time period. Inmates wishing to participate must meet the pre-requisites of the college/opportunity and other requirements (for example, sufficient time to complete the study).

If inmates requiring accommodations for special learning needs, the instructor will consult with the SOE at the local institution for reasonable accommodations.

CREDENTIALS

The contractor shall make arrangements for the issuance of certificates, college transcripts and/or diplomas for those who successfully complete the programs. The contract college/university shall provide two hard copies of the official transcript, one hard copy of credentials (certificate and/or

6 | P a g e diploma), via United States Postal Service regular mail to the SOE within fifteen (15) business days after inmate students complete the program. At the end of each semester/ quarter, one hard copy of transcripts for all students enrolled in the program will be provided to the SOE. The transcripts, completion certificates, and diplomas shall be part of the contract fee. No additional fee shall be required.

Upon request (written or verbal) from the Contract Officer Representative (COR), Central Office Assistant Education Administrator, and Central Office Education Administrator, the contract college/university shall provide duplicate paper documents (transcript, certificate or diploma) to the addressee and address indicated in the request. The exchange of records and personal identification information between the contractor and the BOP central office education staff shall adhere to the United States Department of Justice and BOP information security requirements and Privacy Act of 1974.

Upon release from federal custody, former inmate students may request, at their own expense, accounts and official documents (certificates, transcripts and/or diplomas) from the contractor for an indefinite period of time. The contractor shall provide the COR with accurate instructions for former inmates/students released from BOP’s custody to request official documents (certificates, transcripts and/or diplomas).

SUPPORT

The contract college/university shall dedicate a resource staff specifically to address all issues associated with this contract. No additional costs shall be incurred for the dedicated resource staff’s time and services. The dedicated resource staff will coordinate and address contract administration and operations matters such as processing BOP requests, addressing course content and credentialing, etc.

The contractor shall provide, on a quarterly basis or time frame mutually agreed, an itemized invoice for service and books rendered and delivered sent via e-mail to the Bureau Central Office Business Office and the COR.