Attachment 3 - Evaluation Criteria.pdf
PDF 88 KB Posted
- Attached to
- MSU Bozeman Parking Services Snow Removal
- Solicitation number
- MSU-RFP-27-06
- Issued by
- Gallatin County, Montana
About this file
This Evaluation Criteria document outlines the scoring framework for Montana State University Bozeman's RFP MSU-RFP-27-06 for comprehensive snow removal and ice control services across designated campus locations. The solicitation employs a total point system of 1,000 points distributed across three primary evaluation categories: Scope of Work/Requirements by Location (500 points), Offeror's Qualifications and Company Experience (300 points), and Cost Proposal (200 points). Additionally, a bonus category of 50 points is available for Equal Pay for Montana Women compliance. Proposals are due September 15, 2026 at 2:00 p.m. MDT, with questions due by September 1, 2026. The evaluation process utilizes a defined scoring guide with response categories rated as Superior (90-100%), Good (75-89%), Fair (60-74%), or Failed (59% or less), with any offeror receiving a failing score on individual criteria subject to disqualification at the procurement officer's discretion.
The cost evaluation methodology allocates points proportionally based on cost relationship to the lowest responsive offer, with the formula: (Lowest Cost / Offeror's Cost) × 200 points available. All proposals must include comprehensive cost disclosure with any undisclosed costs deemed non-reimbursable. Prevailing wage compliance per Montana state requirements is mandatory, and contractors must register with SmartBuyMSU, the university's e-procurement platform powered by Jaggaer, if awarded. Payment terms are Net 30 days. The university reserves the right to investigate contractor financial stability, require references, and assess litigation history. Montana HB 356 nondiscrimination compliance regarding firearm entities is required, and contractors must disclose any use of artificial intelligence in proposal development. Required submissions include W-9 forms, company remittance information, contractor liaison details, and contract signatory information.
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ATTACHMENT 3: EVALUATION CRITERIA
3.0 Basis of Evaluation
The evaluator/evaluation committee will review and evaluate the offers according to the following criteria based on a total number of 1,000 points.
The Resumes/Company Profile and Experience, Ability to Meet Supply Specifications, and Method of Providing Services Stability portions of the offer will be evaluated based on the following Scoring Guide or on a pass/fail basis as indicated, with any Offeror receiving a "fail" eliminated from further consideration. The Cost Proposal will be evaluated based on the formula set forth below.
Any response that fails to achieve a passing score per the prerequisites will be eliminated from further consideration. A "fail" for any individual evaluation criterion may result in proposal disqualification at the discretion of the procurement officer.
SCORING GUIDE
In awarding points to the evaluation criteria, the evaluator/evaluation committee will consider the following guidelines:
Superior Response (90-100%): A superior response is a highly comprehensive, excellent reply that meets all of the requirements of the RFP. In addition, the response may cover areas not originally addressed within the RFP and/or include additional information and recommendations that would prove both valuable and beneficial to the department.
Good Response (75-89%): A good response meets all the requirements of the RFP and demonstrates in a clear and concise manner a thorough knowledge and understanding of the project, with no deficiencies noted.
Fair Response (60-74%): A fair response minimally meets most requirements set forth in the RFP. The offeror demonstrates some ability to comply with guidelines and requirements of the project, but knowledge of the subject matter is limited.
Failed Response (59% or less): A failed response does not meet the requirements set forth in the RFP. The offeror has not demonstrated sufficient knowledge of the subject matter.
3.1 Evaluation Criteria
Scope of Work/Requirements, Offeror’s Qualifications, and Company Experience
Category Point Value
A. Scope of Work/Requirements by Location 500
B. Offerors Qualifications and Company Experience 300
Cost Proposal
A. Cost Proposal 200
Lowest overall cost receives the maximum allotted points. All other proposals receive a percentage of the points available based on their cost relationship to the lowest. Example: Total possible points for cost are 150. Offeror A's cost is $20,000. Offeror B's cost is $30,000. Offeror A would receive 200 points, Offeror B would receive ($20,000/$30,000) = 67% x 100 points = 134).
Lowest Responsive Offer Total Cost x Number of available points = Award Points This Offeror's Total Cost
Bonus Points
A. Equal Pay for MT Women 50
| SCORING GUIDE |
| 3.1 Evaluation Criteria |
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