Attachment 1 - Scope of Work.pdf

ATTACHMENT 1 – SCOPE OF WORK

1.0 INTRODUCTION

Overview: Montana State University – Bozeman (hereinafter referred to as "MSU") is soliciting proposals from qualified contractors to provide comprehensive snow removal and ice control services for designated campus locations.

The primary objective of this contract is to maintain safe and accessible conditions for students, faculty, staff, residents, visitors, and emergency responders throughout the winter season. Areas included under this contract consist of Parking Services facilities comprising approximately 6,000 parking spaces distributed among twenty-eight (28) surface parking lots and one (1) parking structure, as well as Family and Graduate Housing facilities (On-Campus residential) consisting of thirteen (13) parking lots and four (4) roadways. Refer to Attachment B – Snow Removal Bid 26 Map for location maps and service areas.

1.1 SCOPE OF CONTRACTED SERVICES

The Contractor shall furnish all labor, supervision, equipment, vehicles, fuel, materials, and incidentals necessary to perform snow and ice control services, including but not limited to the following:

• Snow plowing and snow removal operations within designated service areas.

• Snow removal activities are conducted between 6:00 PM and 6:00 AM, or at other times as directed by MSU, or as required in Attachment A – Requirements by Location.

• Snow removal when snowfall accumulates one inch (1") or greater.

• Application of traction control materials during contract service hours to provide safe conditions for vehicle and pedestrian travel.

• Application of approved deicing and traction control materials to manage packed snow and ice conditions.

• Removal and mitigation of packed snow and ice accumulations to maintain safe and accessible travel routes.

• Hauling and relocation of accumulated snow as necessary to preserve snow storage capacity for subsequent storm events, including feeding and operational assistance with the University’s snow melter as directed.

• Provide snow melter feeding assistance, including loading and feeding accumulated snow into the University's snow melter, as directed by the University. Compensation shall be at the applicable equipment and labor rates identified in the Equipment and Application Rates Table.

• Performance of a comprehensive "Bare Pavement Operation" during MSU's Winter Break period to restore all contract service areas to the best practical condition prior to the beginning of the Spring Semester.

The Contractor shall perform all services in accordance with the requirements, response times, performance standards, and specifications outlined in this solicitation.

1.2 ADDITIONAL REQUIREMENTS

a. All traction control, deicing, and ice management materials proposed for use under this contract shall be subject to approval by the MSU Director of Facilities Services or their designee prior to application.

MSU reserves the right to prohibit the use of any material determined to be detrimental to campus infrastructure, vehicles, landscaping, storm-water systems, or pedestrian safety.

b. Designated snow storage and snow disposal locations for parking lots, roadways, and other service areas shall be coordinated with and approved by the MSU Director of Facilities Services or their designee. Snow shall only be placed in approved locations and shall not obstruct parking spaces, pedestrian routes, fire lanes, sight lines, drainage systems, utilities, or campus operations.

c. The Contractor shall familiarize itself with and comply with all Contract Expectations contained in Attachment A. Attachment A shall be incorporated into and made part of any resulting contract. Failure to comply with the requirements contained therein may constitute a breach of contract and may result in corrective action, assessment of damages, or contract termination.

d. The Contractor shall be responsible for protecting University property during snow removal operations. Any damage to curbs, sidewalks, pavement, landscaping, signs, bollards, utilities, structures, vehicles, or other University property resulting from the Contractor's operations shall be reported immediately and repaired at the Contractor's expense.

e. The Contractor shall maintain continuous communication with the University's designated representative during snow events and shall provide a primary and secondary emergency contact available twenty-four (24) hours per day, seven (7) days per week throughout the contract term.

1.3 WEATHER DATA RESOURCE

Historical snowfall records are maintained through the Montana State University weather station and affiliated NOAA climate monitoring programs. Offerors are responsible for independently evaluating historical weather conditions and developing staffing, equipment, material, and operational plans sufficient to meet the requirements of this solicitation.

Actual snowfall amounts, storm frequency, snowpack conditions, and winter severity may vary significantly from historical averages.

1.4 GENERAL SPECIFICATIONS

1.4.1 Contractor Responsibilities

The Contractor shall furnish all labor, supervision, management, equipment, vehicles, tools, transportation, facilities, fuel, traction control materials, deicing products, and all other resources necessary to perform the services described in this solicitation.

1.4.2 Equipment Requirements

The Contractor shall provide and maintain sufficient equipment to perform all required services in accordance with the performance standards of this contract. Equipment shall be appropriate for efficient and effective snow removal operations, snow storage management, snow hauling, and the mitigation of packed snow and ice conditions. MSU reserves the right to verify equipment availability prior to award and at any time during the contract term.

Equipment utilized shall be capable of:

1) Removing light, moderate, and heavy snowfall accumulations from designated service areas.

2) Operating effectively in parking lots, parking structures, roadways, lot entrances, drive lanes, curb lines, and other restricted access areas.

3) Managing and removing packed snow and ice accumulations.

4) Loading, transporting, and hauling snow from designated snow storage areas when directed by MSU.

Offerors shall provide the following information with their proposal:

1) A list and description of the equipment proposed for use in performing the services required under this solicitation.

2) A list and description of all traction control materials, deicing products, and chemicals proposed for use.

3) Identification of whether each piece of equipment is owned, leased, rented, or otherwise available to the Offeror for performance of the contract.

1.4.3 MSU Right to Supplement Services

MSU reserves the right, at the discretion of the Director of Facilities Services or their designee, to perform any portion of the services with University personnel and equipment, or to procure additional snow removal services from other contractors as necessary to maintain campus operations and safety.

1.5 SNOW REMOVAL

1.5.1 Snow Removal Operations

The Contractor shall commence snow removal operations when snowfall accumulation reaches one inch (1") or greater within the designated service areas. All routine snow removal services shall be performed between the hours of 6:00 p.m. and 6:00 a.m., unless otherwise directed by the MSU Director of Facilities Services or their designee.

When requested by MSU outside of normal operating hours, the Contractor shall respond and mobilize personnel and equipment within two (2) hours of notification.

Refer to Attachment B – Snow Removal Bid 26 Map to identify parking lots, roadways, and other areas included within the scope of services.

1.5.2 Staffing and Equipment Capacity

The Contractor shall maintain sufficient staffing levels, supervision, equipment, and operational resources to perform all required services and meet the response and performance requirements of this contract.

The Contractor shall provide adequate personnel and equipment resources to service all assigned parking lots, roadways, parking structures, and housing areas within the required timeframes during routine and significant snowfall events. MSU reserves the right to review and verify the Contractor's staffing plan, equipment inventory, and resource availability prior to award and at any time during the contract term.

The Contractor shall ensure that equipment proposed in its response remains available and dedicated as necessary to fulfill the requirements of this contract. The inability to provide sufficient staffing or equipment during a snow event shall not relieve the Contractor of its obligations under the contract.

1.5.3 Protection of University Property

The Contractor shall exercise due care to prevent damage to University property during snow removal operations. Any damage to curbs, sidewalks, trees, turf, landscaping, irrigation systems, signposts, parking bumpers, pavement markings, utilities, structures, vehicles, or other property resulting from the Contractor's operations shall be repaired or replaced at the Contractor's sole expense.

The use of snow markers, stakes, flags, or similar devices to identify curbs, islands, landscaping, utilities, and other features is encouraged. All markers installed by the Contractor shall be removed by the Contractor no later than April 30 of each contract year unless otherwise authorized by MSU.

1.5.4 Bare Pavement Operations (BPO)

The University anticipates conducting Bare Pavement Operations (BPO) during the Winter Break period to remove accumulated snow and ice from designated parking lots and other service areas.

BPO activities may include mechanical removal, loading, hauling, disposal of accumulated snow and ice at approved disposal locations and providing equipment and labor to load and feed accumulated snow into the University's snow melter. Typically, BPO activities will occur during the first week of January; however, unusually severe winter conditions may require additional BPO operations during the season.

The Contractor and the MSU Director of Facilities Services, or their designee, shall jointly identify areas requiring BPO services and designate approved snow disposal locations prior to commencement of work.

1.5.5 Compacted Snow and Ice Removal

When accumulated or compacted snow and ice create conditions that impede safe vehicle or pedestrian travel, the Contractor shall, upon request by MSU, provide equipment, labor, and materials necessary to remove or mitigate such conditions. Services may include scraping, cutting, mechanical removal, hauling, deicing, sanding, or other approved methods necessary to restore safe access.

1.5.6 Traction Control Materials

The Contractor shall be solely responsible for the purchase, transportation, storage, handling, and application of all traction control materials, deicing agents, and related products required to perform the services described herein.

MSU will not provide storage facilities or designated storage areas for contractor-owned materials.

All materials shall be stored at locations secured and maintained by the Contractor.

1.5.7 Traffic Control and Safety

The Contractor shall provide all necessary traffic control devices, warning signs, barricades, lighting, personal protective equipment, and other safety measures required to safely perform snow removal operations.

All work shall be conducted in a manner that minimizes disruption to University operations and protects pedestrians, vehicles, and University property.

1.6 PRICING SCHEDULE

Pricing shall be per snowfall event and shall include full performance of snow and ice removal services for all designated locations within the applicable service area group. No separate pricing per individual lot or location will be permitted unless specifically authorized by MSU. Please submit your pricing/cost utilizing Attachment 2 – Cost Proposal as a guide, and inputting your price/cost in the ITEMS section of the RFP within the eMACS posting.