1425281-event.pdf

13 August 2026

MSU Bozeman Parking Services Snow Removal MSU Bozeman is soliciting proposals from qualified contractors to provide comprehensive snow removal and ice control services for designated campus locations.

13 August 2026

Open 8/13/2026, 2:00 PM MDT Type Request for Proposal Close 9/15/2026, 2:00 PM MDT Number MSU-RFP-27-06 Currency US Dollar

Sealed Until 9/15/2026, 2:00 PM MDT

Payment Terms 0% 0, Net 30

13 August 2026

Contacts Jeni Luft jeni.luft@montana.edu

Phone +1 406-994-3210

13 August 2026

Commodity Codes Commodity Code Description 2504 Grounds Maintenance - Snow Removal

13 August 202613 August 202613 August 202613 August 202613 August 202613 August 202613 August 202613 August 202613 August 2026 mailto:jeni.luft@montana.edu

Montana State University – Bozeman is soliciting proposals from qualified contractors to provide comprehensive snow removal and ice control services for designated campus locations.Description

Required to View Event

Prerequisites Required to Enter Bid

13 August 2026

1. Review and accept the single point of contact information.

2. Review and accept the Optional Pre-Proposal Conference information.

3. Review and accept the University's instructions for submitting a proposal.

4. Review and accept the contract term.

5. Review and accept our RFP general information.

6. Review and accept the University's insurance requirements.

7. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.

8. Please review and accept the University's acceptance terms.

9. Review and accept the minimum score requirement.

10. Review and accept the University's Right to Investigate and Reject clause.

11. Review and accept the University's Mandatory Requirements clause.

12. Review and accept the University's Cooperative Purchasing clause.

13. Review and accept the University's Prevailing Wage requirement.

14. Review and accept the Presentation/Demonstration/Interview requirement.

15. Review and accept the University's Financial Stability requirement.

16. Review and accept the University's Debarment clause.

17. Review and accept the Prime Contractor/Subcontractors information.

18.

Review and accept the DRAFT Contract found in the Buyer Attachment section of this RFP. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be submitted to the Procurement Officer referenced above by the date for receipt of questions, as stated in the Schedule of Events. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract.

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Buyer Attachments

1. Attachment 1 - Scope of Work.pdf

2. Attachment 2 - Cost Proposal.pdf

3. Attachment 3 - Evaluation Criteria.pdf

4. Attachment A – Requirements by Location.pdf

5. Attachment B - Snow Removal Bid 26 Map.pdf

6. 2026 State of Montana Prevailing Wages Brochure.pdf

7. DRAFT Contract - MSU Bozeman Parking Services Snow Removal.docx

13 August 202613 August 202613 August 202613 August 202613 August 202613 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxODE5NzRBdHRhY2htZW50IDEgLSBTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxODI4MDVBdHRhY2htZW50IDIgLSBDb3N0IFByb3Bvc2FsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxODE0MzdBdHRhY2htZW50IDMgLSBFdmFsdWF0aW9uIENyaXRlcmlhLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxODE1ODZBdHRhY2htZW50IEEg4oCTIFJlcXVpcmVtZW50cyBieSBMb2NhdGlvbi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxODIxMjdBdHRhY2htZW50IEIgLSBTbm93IFJlbW92YWwgQmlkIDI2IE1hcC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxODIxNzMyMDI2IFN0YXRlIG9mIE1vbnRhbmEgUHJldmFpbGluZyBXYWdlcyBCcm9jaHVyZS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI1MjgxLTIwNzcxMDM2MzJEUkFGVCBDb250cmFjdCAtIE1TVSBCb3plbWFuIFBhcmtpbmcgU2VydmljZXMgU25vdyBSZW1vdmFsLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: General Instructions:

1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal.

1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by 9/1/2026. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered.

1.3 Submit a current W-9.

1.4 Provide company name used on invoices.

1.5 Provide complete remit to address for payments if it differs from the address on the W-9.

1.6 Contractor's liaison: Name; Address, City, State, ZIP; Cell Phone; and E-mail.

1.7 Contract Signatory: Name, Title and email address.

1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above.

1.9

Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following:

(a)posting salary ranges in employment listings;

(b)certifying that the contractor will not ask about wage history in employee interviews;

(c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace.

Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable.

1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

1.11 I understand if awarded the Contract, my company will be required to register in, and utilize SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.

1.12 Person with authority to register in SmartBuyMSU: Name, title, phone number, and email address

Group 2: Requirements Instructions:

2.1

I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.

Negative references may be grounds for proposal disqualification.

2.2

Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

2.3 Provide information as to Offeror’s ability to meet specifications specifically detailed in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications.

2.4 Provide a list of implementations of the proposed services, offered in your RFP response, in the last five years as well as customer Point of Contact information. This information may be used to determine responsibility of the Offeror to perform the required services.

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2.5

Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section.

2.6

I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report.

Group 3: Evaluation Criteria Instructions:

3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the Buyer Attachment section of this RFP.

Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.

193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

Group 5: AI Usage Instructions:

5.1 Was artificial intelligence technology used in the development or completion of any portion of this proposal?

5.2 Identify the portion(s) of the proposal that were developed using AI, and provide a detailed response used to ensure that all AI-generated content has been reviewed and validated by a named human subject-matter expert who claims responsibility for accuracy.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Hourly Rate Proposal # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Parking Services Area 1"-3" Snowfall 1 JA - Job

Parking Services Area 1"-3" Snowfall

S2 Parking Services Area 3.1"-6" Snowfall 1 JA - Job

Parking Services Area 3.1"-6" Snowfall

S3 Parking Services Area 6.1"-9" Snowfall 1 JA - Job

Parking Services Area 6.1"-9" Snowfall

S4 Parking Services Area Over 9" Snowfall 1 JA - Job

Parking Services Area Over 9" Snowfall

S5 Family & Graduate Housing Areas 1"-3" Snowfall 1 JA - Job

Family & Graduate Housing Areas 1"-3" Snowfall

S6 Family & Graduate Housing Areas 3.1"-6" Snowfall 1 JA - Job

Family & Graduate Housing Areas 3.1"-6" Snowfall

S7 Family & Graduate Housing Areas 6.1"-9" Snowfall 1 JA - Job

Family & Graduate Housing Areas 6.1"-9" Snowfall

S8 Family & Graduate Housing Areas Over 9" Snowfall 1 JA - Job

Family & Graduate Housing Areas Over 9" Snowfall

S9 Parking Garage Top Deck 1"-3" Snowfall 1 JA - Job

Parking Garage Top Deck 1"-3" Snowfall

S10 Parking Garage Top Deck 3.1"-6" Snowfall 1 JA - Job

Parking Garage Top Deck 3.1"-6" Snowfall

S11 Parking Garage Top Deck 6.1"-9" Snowfall 1 JA - Job

Parking Garage Top Deck 6.1"-9" Snowfall

S12 Parking Garage Top Deck Over 9" Snowfall 1 JA - Job

Parking Garage Top Deck Over 9" Snowfall

S13 Museum of the Rockies (MOR) 1"-3" Snowfall 1 JA - Job

Museum of the Rockies (MOR) 1"-3" Snowfall

S14 Museum of the Rockies (MOR) 3.1"-6" Snowfall 1 JA - Job

Museum of the Rockies (MOR) 3.1"-6" Snowfall

S15 Museum of the Rockies (MOR) 6.1"-9" Snowfall 1 JA - Job

Museum of the Rockies (MOR) 6.1"-9" Snowfall

S16 Museum of the Rockies (MOR) Over 9" Snowfall 1 JA - Job

Museum of the Rockies (MOR) Over 9" Snowfall

S17 Sand per ton 1 TN - Ton

Sand per ton

S18 Deicer per ton 1 TN - Ton

Deicer per ton

S19 Sand/Salt Mix per ton 1 TN - Ton

Sand/Salt Mix per ton

S20 Labor per hour to apply Sand, Deicer, and/or Sand/Salt mix 1 HR - Hour

Labor per hour to apply Sand, Deicer, and/or Sand/Salt mix

S21 Loader with Operator 1 HR - Hour

Loader with Operator

S22 Skid Steer with Operator 1 HR - Hour

Skid Steer with Operator

S23 Dump Truck with Operator 1 HR - Hour

Dump Truck with Operator

S24 Snow Blower with Operator 1 HR - Hour

Snow Blower with Operator

S25 Emergency Call Out per person/per hour 1 HR - Hour

Emergency Call Out per person/per hour

S26 Additional crew person per hour 1 HR - Hour

Additional crew person per hour

S27 Winter Break Base Pavement Operation 1 HR - Hour

Winter Break Base Pavement Operation

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