Attachment 3-E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS_COMMERCIAL PRODUCTS AND SERVICES.pdf

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.3.1 North American Industry Classification System (NAICS) Code and Small Business Size Standard

FAR 51.212-1, Section (a) is deleted in its entirety and replaced with the following:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear on page 2 of the solicitation introduction letter.

E.3.2 Submission of Quotations

FAR 51.212-1, Section (b) is deleted in its entirety and replaced with the following:

(b) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation

E.3.3 Instructions for Submission of Quotations

Quotations shall be divided into two Volumes: Technical Quotation (Volume I) and Price Quotation (Volume II).

The Technical Quotation will address the quoter’s technical capability to be able to perform services and shall describe all services available in accordance with (IAW) the requirements of Attachment 1-Online Legal Research Services Statement of Work (SOW). The Price Quotation shall address the Price factor using the schedule and CLINs outlined in SECTION B.1 -PRICE/COST SCHEDULE. No cost or pricing information shall be included in the technical volume. Quotation’s volumes shall be organized and divided by the following section:

Table 1 – Quotation Sections

Volume Section Page Limits Volume 1:

Technical Quotation

I – Cover Letter 1 II – Understanding of the need 2 III – Technical Approach 25 IV – Past Performance N/A V – Non-Price Related Exceptions and Assumptions 5

Volume 2:

Price Quotation

I – Pricing Information (base and all options) See SECTION B.1 – PRICE/COST SCHEDULE II – Price Related Exceptions and Assumptions 2

The Government anticipates awarding a Single, Firm-Fixed Price (FFP) type contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation and SOW will be most advantageous to the Government, price and other factors considered.

Volume 1: Technical Quotation

Quoters are required to submit a comprehensive and complete technical quotation that demonstrates their capability to meet the requirements described in the attached Statement of Work (SOW). Quoters shall be responsive to all the requirements of this notice, the SOW, and provide sufficient information to allow review of the technical quotation in accordance with the evaluation criteria. The technical quotation is expected to contain written and visual material. It must be succinct, well written and presented in a clear straightforward manner.

The Offeror’s Quote shall demonstrate that the objectives stated in the Statements of Work (SOW) are understood and offer a logical approach for their achievement. A Quote that only restates the requirements or statements from this RFQ, or just simply states that it is compliant with the RFQ without providing a description of the approaches, techniques, or solutions as implemented to comply with the requirements may be considered unsatisfactory. Offerors merely proposing to provide services in accordance with the solicitation document will not be eligible for award. The Quote shall address all the requirements of the solicitation.

The Technical Quote Volume shall thoroughly describe in narrative form the Offeror’s proposed methodology and shall demonstrate that the Offeror understands the technical requirements of the solicitation.

Volume 1: shall NOT contain any price information; failure to adhere to this rule may result in the quote being deemed non-responsive.

The technical quotation shall be structured as follows:

I - Cover Letter

The quotation shall include a cover letter that is signed and dated by the quoter and identifies the following information on the cover page:

1. The number of this RFQ;

2. Your company name, point of contact information, address, and telephone number;

3. Unique Entity ID, CAGE, DUNS, and TIN numbers;

4. Acknowledgement of any amendments to this RFQ; and

5. A statement that you assent to all terms of this RFQ.

II – Understanding of the Need

In the technical proposal, the Quoter shall reflect their knowledge and understanding of the requirements contained in the RFQ. The Quoter shall explain, in their own words, a detailed understanding of the purpose of this RFQ, shall demonstrate how they will achieve the objectives, scope and deliverables that are defined in the Statement of Work (SOW) are understood and offer a logical approach for their achievement.

III – Technical Approach

Quoter shall provide sufficient detail to demonstrate a clear understanding of the SOW. The Quoter should provide evidence of sufficient planning to show the services will be accomplished as required in the SOW. The quoter shall provide a comprehensive and complete written technical approach. The technical approach shall demonstrate the quoter's understanding of the requirement and describe the methodology by which the quoter will successfully accomplish the requirements stated in the SOW. The technical approach shall, at a minimum, include the following:

1. FERC will evaluate the extent that the Offeror provides a complete technical breakdown and demonstrate that it meets the requirements listed in the SOW.

2. FERC will evaluate the extent that the Offeror proposes an acceptable technical approach for accomplishing each of the deliverables listed in the SOW.

3. FERC will evaluate the extent that the Offeror proposes a technical approach that includes satisfactory criteria for assuring quality and acceptability of the deliverables.

4. Offeror must be able to provide all of the following services;

• Ability to manufacture their own FR garments and/or provide a large inventory of the garments listed in required clothing items;

• Conduct their own embroidery and/or heat presses services;

• Ability to conduct alteration services on the garments listed in required clothing items;

• Ability to conduct repair services on the garments listed in the SOW;

• Provide quality customer service through their own custom website where each employee has access to the catalog and resources;

• Directly provide excellent quality control of all outgoing orders to ensure mission readiness of all items when received;

• Fulfill orders and deliver a finished product within 15 business days of the order being placed;

• Provide a wide selection of garments not just the garments listed in required clothing items;

• Provide enough garment options for women, including petite and plus sizes;

• Provide excellent customer service through collaboration when putting certain garments through wear test trails when faced with manufacturing delays/discontinues;

• Have the experience and education in FR clothing to be able to replace delayed/discontinued FR garments with equivalent garments swiftly to ensure mission readiness; and

• Provide resources and education on FR garment care and maintenance, information on standards and methods, proper wear guides for the garments, and be readily available to answer any questions pertaining to these resources.

V- Past Performance

Provide examples of similar services performed that is like the work described in the SOW. Include the following information:

1. Evaluation will examine the extent to which the Offeror’s past performance demonstrates its capability and capacity to successfully perform the requirements of this RFQ. In assessing relevance of past performance, the Government will consider relevant contracts as those contracts that are ongoing or completed within the last three (3) years having comparable level of size, scope, and complexity to the requirements of the RFQ.

2. Evaluation of the history of developing and delivering high quality services/products in the areas described in the RFQ (or areas similar to those described in the SOW) to largescale organizations, especially those primarily Governmental in nature (such as State, local, or Federal Government entities).

3. Evaluation of fulfillment of contract requirements and technical excellence. This includes meeting or exceeding past contract requirements, use of appropriate personnel, timeliness of Offeror against the schedule of deliverables, and demonstrated technical excellence.

4. Evaluation of cost control, business relations, management of key personnel, utilization of small business and other areas as applicable.

Note: FERC may contact the references or other sources (e.g. PPIRS, SEWP Program Performance, etc.) to obtain past performance. FERC will review and take into account any additional past performance information available in the Contractor Performance Assessment Reporting System (CPARS).

Customer Satisfaction. Level of customer satisfaction with delivering services on projects and contracts of similar size and scope to those sought in this solicitation. Regarding the government’s evaluation of past performance, Quoters should note that in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Quoter will receive a neutral rating.

VI- Non-price Related Exceptions and Assumptions

This section shall clearly describe all non-price related exceptions and assumptions the quoter is taking with respect to the solicitation and its requirements. If the quoter is taking no exceptions or assumptions, the quoter shall clearly state that the quoter takes no non-price related exceptions or assumptions to the solicitation.

Note: The Government reserves the right to determine that a quotation is non-responsive and no longer considered for award if the quote includes any exception or assumption that is unacceptable to the government.

Volume 2: Price Quotation

The quoter shall submit a price quote that is consistent with the solicitation requirements and the quoter’s technical Quotation. The price Quote shall include no technical information. The technical review team will not have access to price Quotes while performing the technical reviews. Volume 2: shall NOT contain any technical information; failure to adhere to these rules will result in the Quote being deemed Non-Responsive.

The price quotation shall be structured as follows:

I - Price Information

The government anticipates awarding a firm fixed price contract to a single quoter for all the services required by the SOW. The quoter shall provide firm fixed unit prices and extended dollar amounts for each of the CLINS identified in Section B.1 “Price/Cost Schedule” of the solicitation with pricing for the base and each option period. The Offeror shall provide the pricing in an electronic Excel spreadsheet file.

Offeror’s pricing must reflect a clear understanding of the requirements, must be reasonable for the supplies to be provided, and must be consistent with the technical quotation.

The government has provided the suggested pricing model to support the effort. However, if the vendor does not believe it can achieve the requirements of the SOW, then the vendor may submit the appropriate pricing model that it believes is needed to achieve the results of the scope of work.

II – Price Related Exceptions and Assumptions

This section shall clearly describe all price related exceptions or assumptions the quoter is taking with respect to the solicitation and its requirements. If the quoter is taking no exceptions or assumptions, the quoter shall clearly state that the quoter takes no price related exceptions or assumptions to the solicitation.

Note: The Government reserves the right to determine that a quotation is non-responsive and no longer considered for award if the quotation includes any exception or assumption that is unacceptable to the government.

Additional formatting information The technical quotation shall be submitted on 8 ½" x 11" pages, using no less than ten (10) point character size and no less than an average of 3/4" around each page for margins. Page numbers shall have no less than a 3/8" margin from the page edge. Tables and figures shall use no smaller than ten (10) point character size and must be clear and readable. Offerors are required to adhere to all the page limitations. Information found on pages that exceed any page limitation will not be considered. All pages in excess of the page limits specified in this solicitation will NOT be evaluated. The quotations shall be readable by the software in use by the Government (i.e., Microsoft Office or Adobe Acrobat). Quotations submitted in software formats not readable by the Government may be determined to be non-responsive to the solicitation and removed from consideration for award.

Communications regarding this procurement The point of contact for this procurement is:

Name: Lisa Tillman Title: Contracting Officer Phone: (202) 502-6341 Email: Lisa.Tillman@ferc.gov

In order to maintain the integrity of the competitive process, communications regarding this solicitation shall be with the Contracting Officer only. Communications regarding this solicitation with FERC Staff or anyone other than the assigned Acquisition Services Division (ASD) Contracting Officer is strictly prohibited.

Questions Submissions Questions should be submitted using the attached questions Excel template. (See Attachment 4 – Questions Template). Questions shall not be provided in PDF documents and shall not be part of any table formatting.

Questions shall be consolidated and responded to all at once; therefore, questions shall be easily copied and pasted to be consolidated, and table formatting and PDF files are not conducive to the consolidation process. Questions shall cite the solicitation section, page, and paragraph number.

Questions regarding this solicitation and its contents shall be submitted in electronic format via email to the Contracting Officer at Lisa.Tillman@ferc.gov no later than 12:00 PM Eastern Standard Time (EST) on Wednesday, August 16, 2023.

Note: The Contracting Officer will not provide responses to questions received after 12:00 PM (EST), August 23, 2023, unless the Contracting Officer determines that the question(s) identifies a significant flaw in the solicitation that must be corrected.

Period of Performance Dates The government intends to award a Firm Fixed Price (FFP) contract type with an overall period of performance of one 12-month base period and four 12-month option periods for a total contract life of 60 months.

E.3.4 Quotation Submission

Quoters shall submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations shall be submitted in an electronic format (Word, Excel, and PDF) via the email to the Contracting Officer at Lisa.Tillman@ferc.gov no later than 12:00 PM Eastern Standard Time (EST) on Thursday, August 31, 2023.

Quoters are solely responsible for all costs related to quotation preparation and submission.

PERIOD FOR ACCEPTANCE OF OFFERS

Period for acceptance of quotes: The quoter agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of quotes.

(End of Addendum to 52.212-1) mailto:Lisa.Tillman@ferc.gov mailto:Lisa.Tillman@ferc.gov mailto:Lisa.Tillman@ferc.gov

E.3.4 Quotation Submission