Attachment 1-Safety Clothing Direct Purchase Program SOW RFQ.pdf

Safety Clothing Direct Purchase Program Statement of Work (SOW)

BACKGROUND:

The Federal Energy Regulatory Commission (FERC) provides inspections for various electric and fuel generation, processing, and transmission; areas inspected include but are not limited to hydroelectric dams, power plants, power substations, oil and natural gas pipelines, and Liquified nature gas import and export facilities. The FERC employees that perform inspections are required to wear fire retardant (FR) and/or arc flash rated clothing in hazardous areas.

SCOPE:

The Government’s requirements are for a comprehensive uniform service with the contractor providing a direct purchase ordering system. This system should include FRC, accessories, embroidery service, safety shoes, coordination and execution of all uniform sizing and alterations, and timely delivery (15 days from purchase/order date). Additionally, the system should include capabilities to set different initial and annual allowances or allotments for a minimum of four (4) separate categories of employees.

Government employees will launder and maintain their own uniforms.

REQUIREMENTS:

Direct Purchase:

There are approximately 23 Atlanta, 24 Chicago, 8 Houston, 28 New York, 21 San Francisco, 26 Portland, and 70 Washington, DC based employees who will use the direct purchase service with renewals annually for a total of 200 employees. Clothing and other approved items shall be purchased through the contracting officer representative (COR), point of contacts (POC) listed in the Office Location Section, and approved eligible employees. Clothing and other approved items shall be delivered by the contractor to FERC locations listed below Office Location Section by default but allow the option for eligible employees to provide alternate mailing addresses.

Ordering Procedures:

The Contractor shall develop and maintain a custom ordering process, i.e., website. The contractor's custom ordering process shall have independent access for each eligible FERC employee, district, and region POC in section Office Location Section to order clothing and other items for direct purchase through an allowance or allotment program. The COR will determine, based on the contractors’ capabilities and FERC needs, if an allowance, allotment, or a combination of allowance and allotment type program will be used. The contractor’s custom ordering process shall include the ability to create each qualifying FERC employee that is set to receive uniforms their own online account with a login and password. The qualifying FERC employee shall only be allowed to order uniform items available through a FERC approved online uniform catalog provided by the contractor. The FERC employee shall not have the ability to directly purchase additional items outside of the approved catalog using government funds without approval. Any features the contractor’s custom ordering system or website is capable of doing that isn’t covered in this contract can be presented to the FERC COR for determination of use.

Office Locations:

The FERC mailing addresses and POCs are in the following locations:

• 3700 Crestwood Parkway NW Suite 950 Duluth, GA 30096 Specified POC TBD

• 230 South Dearborn Street Kluczynski Federal Building, Room 3130 Chicago, IL 60604 Specified POC TBD

• 2320 La Branch Street Suite 2206 Houston, TX 77004 Specified POC TBD

• 19 West 34th Street Martin Building, Suite 400 New York, NY 10001 Specified TBD

• 100 First Street Suite 2300 San Francisco, CA 94105 Specified POC TBD

• 1201 NE Lloyd Blvd Suite 750 Portland OR, 97232 Specified POC TBD

• 12225 Wilkins Ave, Rockville, MD 20852 Specified POC TBD

Material:

All uniforms shall be Inherent FR, color fast (no fading), meet hazard risk category (HRC) 2 as defined in the National Fire Protection Association (NFPA) 70 E, 2009. All uniform materials shall have an arc rating that is greater than 10 Cal/cm2. A layering approach may be used to meet the minimum Cal/cm2 requirement if the ordering process can assist eligible employees in determining the final Cal/cm2 rating of all layers prior to purchase. The material shall be designed to maximize appearance and wear life potential. In addition, material shall be designed to ensure consistency of construction, color, fit and performance. All initial uniforms for direct purchase shall be new upon delivery.

Delivery, Damaged, and Exchanges:

Delivery is required for each office location. Delivery shall be coordinated with the specified point of contact at each site or the ordering employee. Delivery at FERC locations shall be between the hours of 7:00 a.m. - 3:30 p.m. (according to the applicable location’s time zone), Monday - Friday, excluding government holidays and declared non-workdays. All orders shall be delivered within 15 days of purchase or order date. Contractor is responsible for delivery and return freight and shall include freight cost.

Embroidery Services:

The contractor shall offer embroidery (may include patches) services for jackets, sweaters, shirts, and coveralls.

Alteration and Repair Services:

The contractor shall offer alteration and repair services for the garments listed below.

Quality Control:

FERC’s safety clothing plays an essential role in keeping employees, and the quality control guidelines are necessary to the requirements and are intended to ensure that all clothing items are thoroughly inspected prior to delivery. The contractor shall be responsible for the quality control process and adherence to the quality control guidelines. Delivery preparation is key, so that each uniform is accounted for, clean, and ready to wear upon delivery. Any returned items will be paid by the contractor.

Clothing Items, Sizes and Selection:

The contractor shall be responsible for the coordination, planning, and sizing of all clothing items to meet the Government's requirements. The contractor shall provide a wide selection of the clothing items listed below in various cuts and styles similar to clothing items found at general clothing retail establishment. Sizing must accommodate the full range of men’s and women’s sizes, including odd sizes such as petite, plus, and big and tall. The contractor must provide pricing for a minimum of three (3) different style and fit for each clothing item listed below. All clothing items included in FERC’s catalog must first be approved by the COR. The contractor shall in good faith work with the FERC COR for the duration of the contract to add future desired clothing items to the catalog and/or replace undesired uniform items on the catalog that are found to be undesirable by FERC employees. If a manufacturer discontinues a current uniform item, or plans are officially announced to discontinue a current uniform item, the contractor shall provide written notification to the FERC COR as soon as the contractor is aware.

Required clothing items:

FR/HRC 2 Coveralls

FR/HRC 2 Pants

FR/HRC 2 Shirts

FR/HRC 1 or above cold weather clothing

• Heavyweight Jacket

• Mediumweight Jacket

• Lightweight Jacket

• Sweater, hooded and un-hooded, pullover and/or full or partial zip

• Warming base layer, top and bottom

• Skull cap/winter hat to be warn under hard hat

FR/HRC 1 or above rainwear, top (including hood) and bottom, light and mediumweight

FR/HRC 1 or above reflective vest, ANSI 107-2020 Type R Class 2

FR Gloves, high dexterity, ANSI 105-16 A3 or above

Safety Shoes, ASTM 2413-18 C/I and EH

Embroidery:

The contractor shall offer embroidery in accordance with instructions as follows:

All artworks must be approved by BSEE before being implemented by vendor. The FERC emblem will be placed above the left pocket in color. Embroidery cost should be included as a separate item and offered on coveralls, shirts, and outer layer cold items worn in a manner similar to a shirt. All approved employees will be offered the opportunity to add embroidery to their clothing items and will be charged out of their allowance or allotment for the embroidery cost.

The following is an illustration of FERC's emblem:

Embroidery: