Attachment 3 - Contractor Discrepancy Report.pdf

This is a Contractor Discrepancy Report template used in federal contracting to document and resolve quality or performance issues identified during contract execution.

The form serves as a formal communication mechanism between the Quality Assurance Evaluator (QAE), Contracting Officer, and Contractor. It begins with the QAE initiating the report by documenting the contract number, report serial number, and a detailed description of the discrepancy or problem with references to relevant Performance Management Standards (PMS) or directives. The form tracks four key dates: report preparation, oral notification to the contractor, contractor response return, and action completion. Following government notification, the contractor must provide a formal written response explaining the cause of the discrepancy, corrective actions taken, and preventive measures, citing applicable quality control program procedures. The Contracting Officer then evaluates the contractor's response for acceptance or rejection and specifies any government actions such as payment deductions, cure notices, or show cause requirements. The form concludes with a close-out section requiring signatures and dates from the Contractor, QAE, and Contracting Officer, confirming that all parties have been notified and the discrepancy has been resolved. This document is a standard federal quality assurance tool for maintaining contract compliance and accountability.