Attachment 1 - Performance Work Statement.pdf

Attachment 1 – Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

FOR

Coast Guard Accession Services Center (CG ASC) Detached Duty Recruiter Coworking Spaces

1. GENERAL

1.1 BACKGROUND

In response to the absence of brick-and-mortar offices in detached locations where U.S. Coast Guard (USCG) recruiters operate, the USCG is initiating a program to contract coworking spaces. These spaces are essential for maintaining professionalism and privacy while conducting interviews and meetings crucial for recruitment efforts. Recruiters in detached locations also have the responsibility of assessing the need for permanent recruitment presence. Providing them with dedicated workspaces supports day-to-day activities and aids in evaluating the necessity for long-term recruitment resources. This initiative underscores the USCG's commitment to effective recruitment by ensuring recruiters have the necessary support to represent the service professionally and engage with prospective candidates effectively.

1.2 OBJECTIVE

The objective is to procure contractor services for locating and contracting suitable facility locations ensuring accessibility, suitability, compliance, security, and cost-effectiveness. The contractor shall ensure the locations provide the necessary infrastructure to serve as key assets in the successful execution of the USCG's commitment to effective recruitment, by ensuring recruiters have the location infrastructure to represent the service professionally and engage with prospective candidates effectively in detached locations.

1.3 SCOPE

The contractor shall locate and contract, through evaluations and assessments, for up to 16 locations, facilities that meet the specified criteria. The contractors shall document its selection process and provide justification for chosen locations.

1.4 PERIOD OF PERFORMANCE

The period of performance for this contract is three (3) years from the date of award, anticipated to be one (1) 12-month base period and two (2) 12-month option periods.

2. SPECIFIC REQUIREMENTS/TASKS

2.1 TEMPORARY COWORKING SPACE LOCATIONS

The contractor shall identify and contract for temporary coworking spaces in the following 16 locations across the continental United States:

2.1.1 Brownsville, TX

2.1.2 Colorado Springs, CO

2.1.3 Eugene, OR

2.1.4 Harrisburg, PA

2.1.5 Huntington, WV

2.1.6 Knoxville, TN

2.1.7 Monterey, CA

2.1.8 Myrtle Beach, SC

2.1.9 Ponce, PR

2.1.10 Reno, NV

2.1.11 Shreveport, LA;

2.1.12 Sioux Falls, SD

2.1.13 Spokane, WA

2.1.14 Syracuse, NY

2.1.15 Tulsa, OK

2.1.16 Wichita, KS

2.2 TEMPORARY COWORKING OFFICE SPACE

The contractor shall ensure each coworking space includes one (1) L shaped office desk. The L shaped office desk shall measure 60 to 72 inches for the long side and 48 to 58 inches for the short side at a height of at least 30 inches. The contractor shall provide an office chair for the recruiter and additional seating for 2-4 guests in immediate workspace for interviews and meetings.

2.3 TEMPORARY COWORKING SPACE ADDITIONAL REQUIREMENTS

2.3.1 The contractor shall provide easily accessible internet access.

2.3.2 The contractor shall provide a space between 500-1000 sq ft.

2.3.3 The contractor shall provide a conference room capable of hosting larger gatherings and meetings.

2.3.4 The contractor shall provide a printer/scanner, bathrooms, air conditioning, heating, and public parking.

Printing and scanning capabilities must be directly accessible to authorized users and must not depend on an external application, third-party administrative support, or any other person not authorized to handle the information involved.

2.3.5 The contractor shall provide recruiters with access to coworking space at least three (3) times a week.

2.3.6 The contractor shall provide accessibility to a kitchenette, snacks, and water fountain for recruiters and applicants.

2.4 RESOLUTION OF ISSUES

The Contracting Officer will notify the Contractor when any issues are identified. Upon notification, the Contractor shall respond within two (2) days and provide a resolution within seven (7) days. Issues include but are not limited to:

2.4.1 Service Issues

2.4.2 Site Access Issues

2.4.3 Parking Access

2.4.4 Printer/Scanner Services

2.4.5 Facility Deficiencies

2.4.6 Changes in Co-Working Space Availability

3. OTHER APPLICABLE CONDITIONS

Functions to be performed under this performance work statement are not inherently governmental.

3.1 PLACE OF PERFORMANCE

The primary place of performance will be the contractor’s facility and temporary coworking space locations identified in Section 2.1.

3.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1700 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS.

3.3 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held virtually via Microsoft Teams.

3.4 PROJECT PLAN

The Contractor must provide a draft Project Plan at the time of proposal. The plan, at a minimum, must include:

(a) location selection process including internal and external photos;

(b) justification for chosen locations; and

(c) how quality of service (project) will be maintained throughout life of contract.

The Contractor shall provide a draft project plan as part of the proposal submission. The final Project Plan shall be provided to the Technical Point of Contact and Contracting Officer not later than 10 business days after the Post Award Conference.

3.5 PROGRESS MEETINGS

The Contractor must be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

These meetings must take place virtually via Microsoft Teams.

4. GOVERNMENT FURNISHED RESOURCES

None.

5. CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, equipment and services necessary to fulfill the requirements of this contract specified in PWS 2. Specification Requirements.

6. GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

6.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

6.2 The COR will have 2 business days to review deliverables and make comments. The

Contractor must have 3 business days to make corrections and redeliver.

6.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

7. DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this PWS.

ITEM

PWS

REFERENCE

DELIVERABLE /

EVENT

DUE BY

DISTRIBUTION

1 3.3 Post Award Conference

NLT 10 business days after the date of award

N/A

2 3.4 Draft Contractor

Project Plan As required with proposal submission

Contracting Officer

3 3.4 Final Contractor

Project Plan NLT 10 business days after the Post Award Conference

COR, Contracting Officer

4 2.4 Issue Resolution

Report

Initial response due within 2 days of notification; resolution due within 7 days of notification;

final report due within 2 business days of resolution

COR, Contracting Officer