Attachment 3- Approved Equal Request Form.pdf
PDF 382 KB Posted
- Solicitation number
- DQ1 AADA 2019000374 6
- Issued by
- Denver County, Denver City, Colorado
About this file
This is an Approved Equal Request Form for DQ1 AADA 2019-0374, a microfilm scanner and software procurement. Bidders proposing equipment as approved equals to the specification must complete the form and submit it by the Prospective Bidder Written Inquiry Deadline as outlined in Section 1.2 of the solicitation and per the Approved Equal Process specified in Section 1.8.1. The form requires bidders to confirm that proposed scanners meet detailed technical specifications, including the ability to scan 35mm, 16mm microfilm rolls, microfiche, and aperture cards; capture a minimum of 6.6 megapixels of optical data per image; provide selectable resolution from 150 to 1200 dpi with 256 gray scale and bi-tone capabilities; support multiple file formats (PDF, TIFF, JPEG) in single and multipage configurations; include on-screen magnification between 7x and 32x zoom; and provide focus lock technology during optical zooming. Equipment must be new and unopened, include a complete set of manuals, and come with all required peripherals for full operational capability.
The form requires bidders to verify their status as factory authorized resellers and support providers, confirm embedded software functionality, document USB port compatibility, and attest to the equipment's capability for software upgrades without hardware replacement. Bidders must not modify the form or note exceptions and conditions, and incomplete submissions or those containing modifications may be rejected as non-responsive. The form must be signed by an authorized bidder representative and submitted with company name and title information included. No pricing, set-asides, or funding information is addressed in this form, which serves solely as a technical compliance verification document for proposed equal equipment alternatives.
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Text version
DQ1 AADA 2019-0374 Microfilm Scanners and Software
Attachment 3 – Approved Equal Request Form
Page | 1 of 2
1. Instructions to Bidders
A. Bidder proposing Approved Equal scanners, software and peripherals must complete all requested information, Line (1) through Line (39), below, and submit the completed Attachment 3 – Approved Equal Request Form by the Prospective Bidder Written Inquiry Deadline (See Section
1.2 Schedule of Activities) and per Section 1.8.1 Approved Equal Process as stated in DQ1
AADA 2019-0374.
B. Bidders shall not modify the Approved Equal Request Form or note any exceptions or conditions on the form.
C. Approved Equal Request Forms with incomplete information, modifications, exceptions or conditions may be rejected as non-response and may not be evaluated per the Approved Equal
Process.
D. Bidder shall state Manufacturer and Model Number of Proposed Equal Equipment (stated below):
(1) Bidder is a factory authorized reseller of proposed equipment (Yes or No)
(2) Bidder is a factory authorized support provider for proposed equipment (Yes or No)
(3) Proposed equipment includes operating system that supports functionality specified in Section 2.2
Microfilm Scanner Requirements. (Yes or No)
(4) Proposed equipment includes a camera capable of capturing a minimum of 6.6 megapixels of optical data per image. (Yes or No)
(5) Proposed equipment provides software selectable resolution, minimum 150 to 1200 dpi, 256 gray scale, bi-tone (B&W). (Yes or No).
(6) Proposed equipment software is embedded in the scanner and supports full functionality specified in Section 2.2 Microfilm Scanner Requirements. No additional software is required to achieve full functionality. (Yes or No).
(7) Bidder has identified proposed equipment software below on line (8) (Yes or No).
(8) Identify proposed system software below:
(9) Proposed equipment provides the ability to scan 35 mm, 16 mm microfilm rolls, microfilm rolls, microfiche and aperture cards. (Yes or No).
(10) Proposed equipment is equipped with a minimum of one (1) USB port capable of supporting
USB3, USB2, and USB1 Front port on scanner compatible with USB3/2/1. (Yes or No)
(11) Proposed equipment provides the capability for software upgrades without requiring the replacement of the physical machine. (Yes or No)
DQ1 AADA 2019-0374 Microfilm Scanners and Software
Page | 2 of 2
(12) Proposed equipment is capable of saving a minimum of the following scan formats: (Yes or No)
(a) PDF & TIFF
(b) Single and multipage
(c) JPEG
(13) Proposed equipment provides on screen magnifier minimum (selectable 7x to 32 x zoom)
(Yes or No)
(14) Proposed equipment provides the capability to scan and print only the image that is viewed in the magnifier. (Yes or No)
(15) Proposed equipment provides focus lock technology that maintains the images in focus while optically zooming in/out. (Yes or No)
(16) Proposed equipment is new, in the box and unopened, no used or factory refurbished scanners will be accepted. (Yes or No)
(17) Proposed equipment includes one complete set of manuals, electronic copy is acceptable.
(Yes or No)
(18) Proposed equipment is new in the box and unopened, no used or factory refurbished scanners will be accepted. (Yes or No)
(19) Proposed equipment includes one complete set of manuals, electronic copy is acceptable.
(Yes or No)
(20) Proposed equipment includes peripherals required to enable units to be fully operational
(cables, etc.) . (Yes or No)
Date of Bid: ___________
Bidder’s Authorized Signatory
Title
Bidder Company Name
Bidder shall complete Attachment 3 – Approved Equal Request Form and Submit per Section 1. Instructions to Bidders
File details come from the government source that posted it. Updated .