Addendum_3.pdf
PDF 386 KB Posted
- Solicitation number
- DQ1 AADA 2019000374 6
- Issued by
- Denver County, Denver City, Colorado
About this file
This addendum modifies the bid documents for the State of Colorado's procurement of microfilm scanners and related software (DQ1 AADA 2019-0374). The addendum establishes revised procurement timelines, with a second written inquiry deadline of January 22, 2019, published responses on January 23, 2019 (estimated), and a bid submission deadline of January 29, 2019 at 3:00 P.M. Mountain Standard Time/Mountain Daylight Time. The anticipated purchase order contract award date is January 30, 2019. The procurement seeks equipment capable of scanning 35mm, 16mm microfilm rolls, standard microfilm rolls, microfiche, aperture cards, and 3M cartridges, with specifications requiring 360-degree optical and digital image rotation capabilities at 90, 180, 270, and 360-degree angles.
The addendum modifies specifications to require that software included with the scanner provide redaction and optical character recognition (OCR) capabilities with PDF output formatting. Bidders who previously submitted an Approved Equal Request Form by January 10, 2019 may update their responses to confirm their proposed equipment meets the revised specifications through three specific yes/no questions addressing the scanning capabilities, rotation functionality, and software features. All dates are preliminary and subject to revision by the State. The addendum constitutes a material change and requires bidders to sign and return acknowledgment of their understanding.
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Text version
DQ1 AADA 2019-0374
Microfilm Scanners and Software
Addendum_3
Page | 1 of 2
This Addendum modifies the Bid Document(s) for Work only to the extent indicated herein. All other areas not specifically mentioned or affected by this Addendum shall remain in full force. This Addendum shall be added as a part of the Original Bidding Document.
This Addendum is issued for three (3) reasons: To modify the Schedule of Activities to add an additional
Deadline for Written Inquiry and to extend the Bid Submission Deadline, (2) to modify Specifications and Scope of Work, (3) to modify Attachment 3 – Approved Equal Request Form.
(1) Modify the Schedule of Activities
(1A) Section 1.2 Schedule of Activities subsections, (3), (4), and (5) are deleted in their entirety and replaced with the following statement:
1.2 Schedule of Activities:
All Times are Mountain Standard Time / Mountain Daylight Time (MST/MDT)
(3) Prospective Bidder Written Inquiry Deadline #2 January 22, 2019
(4) Responses to Written Inquiries Published on VSS January 23, 2019 (estimated)
(5) Bid Submission Deadline January 29, 2019 3:00 P.M. MST/MDT
(6) Purchase Order Contract Award January 30, 2019 (estimated)
All dates above are preliminary and are subject to revision by the State.
(2) Modify the Specifications and Requirements
(2A) Section 2. Specifications and Scope of Work subsection (f) is deleted in its entirety and replaced with the following statement:
Section 2. Specifications and Scope of Work
(f) Scanner shall provide the ability to scan 35 mm, 16 mm microfilm rolls, microfilm rolls, microfiche, aperture cards, and 3M cartridges.
(2B) Section 2. Specifications and Scope of Work subsection (q) is deleted in its entirety and replaced with the following statement:
(q) Scanner shall have the ability for 360 degree optical and digital rotation of images. As well as ability to rotate images 90, 180, 270, 360 degrees.
(2C) Section 2. Specifications and Scope of Work subsection (r) is added as stated below:
(r) Software shall be included with the scanner that has the ability to redact and OCR scan to PDF format.
DQ1 AADA 2019-0374
Microfilm Scanners and Software
Addendum_3
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(3) Modify the Specifications and Requirements
(3A) Attachment 3 – Approved Equal Request Form is modified to allow Bidders to provide their product information for the modifications made to Section 2. Specifications and Scope of Work, subsections (f), (q) and (r).
(a) Bidders who have submitted a completed Attachment 3 – Approved Equal Request Form and submitted it by January 10, 2019 as required in Section 1.2 Schedule of Activities may update their responses by completing the information requested below.
Attachment 3 – Approved Equal Request Form
(9) Proposed equipment provides the ability to scan 35 mm, 16 mm microfilm rolls, microfilm rolls, microfiche, aperture cards, and 3M cartridges. (Yes or No).
(21) Proposed equipment has the ability for 360 degree optical and digital rotation of images. As well as ability to rotate images 90, 180, 270, 360 degrees. (Yes or No).
(22) Proposed equipment includes software with the scanner that has the ability to redact and OCR scan to PDF format. (Yes or No).
END OF ADDENDUM
This addendum represents a material change and is required to be signed and returned.
The undersigned hereby affirms that : He/she has read and understands the information in Addendum 3.
By: _________________________________________________
Manual Signature of Agent Date
Typed/Printed Name of Agent
Title of Agent
Representing
File details come from the government source that posted it. Updated .