Attachment 3 - Addendum 52-212-1.pdf

Attachment 3

FA486126R0022

21 Jul 2026 Addendum 52.212-1 Instructions to Offerors

52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)

1. Purpose: This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1 – Instructions to Offerors – Commercial Items and provides additional instructions to offerors. Except as specified in this solicitation addendum, the offeror must submit all data and information required by 52.212-1. Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

a. Tailoring of 52.212-1(e), Multiple Offers is hereby deleted from this solicitation and that paragraph is marked as RESERVED.

b. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offer submitted.

c. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

d. Offer Acceptance and Validity Dates: Paragraph (c) of the provision at FAR 52.212-1 regarding the period during which the offeror agrees to hold the prices in its offer firm is amended to read 90 days vs. 30 days. The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 90 days after the date specified in the solicitation posting for receipt of offers.

e. Disposition of Offers: In accordance with FAR 4.803(a)(10) (Contents of Contract Files), the Government will retain one copy of all unsuccessful offers.

2. Contacts, Correspondence, and Communications

a. Point of Contact (POC): The Contracting POC for this Solicitation is Mrs. Addlene Williams, addlene.williams.6@us.af.mil. The Contracting Officer (CO) for this acquisition is SrA Samuel Toledo, samuel.toledo.1@us.af.mil

b. . Questions or concerns should be addressed directly to the Contracting POC or CO via the information provided above. Be advised that all correspondence sent via email shall contain a subject line that reads “FA486126R0022 – LMR Antenna Preventive Maintenance”. Please note the filters at Nellis are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).

Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

mailto:addlene.williams.6@us.af.mil mailto:samuel.toledo.1@us.af.mil

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c. Discrepancies: Offers must conform to all of the requirements of the solicitation. If an

Offeror believes that any part of the solicitation, including the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the POC’s identified in paragraph 2.a in writing. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion. However, the Government reserves the right to conduct discussions if determined necessary by the CO.

3. Offer Format and Organization

a. The offer shall consist of two separate volumes as specified in the Offer Format and

Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. Pricing information shall be addressed ONLY in the Price & Offer Documentation Volume. The Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

Offer Format and Organization Table

VOLUME VOLUME TITLE ELECTRONIC COPIES PAGE

LIMIT

I Price & Offer Documentation

See Paragraph b below

25 Pages

II Technical See Paragraph b below

25 Pages

b. Electronic Copies: Send electronic copies of each volume via email to the POCs identified in paragraph 2.a as a PDF document to arrive by the date and time specified in the solicitation posting. For Volume I, submit the Pricing Exhibit/Attachment as both a PDF document and as a Microsoft Excel file. Ensure the Microsoft Excel file is not “Read Only” so the CO/buyer can verify the offeror’s calculations. See the cautions in paragraph 2.a regarding the electronic file types that may be submitted via email.

c. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation.

Each page shall be counted except the following: Covers, title pages, glossaries, and tables of contents.

d. Page Size and Format: Page size shall by 8.5 x 11 inches. Pages shall be single-spaced.

Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 10. Use at least one (1) inch margins. Pages in each volume shall be numbered sequentially by volume, i.e. I-1, I-2, etc. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 14 inches in size.

4. Evaluation Factors and Offer Volume Content

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a. PART I – PRICE PROPOSAL: In the Price and Offer Documentation Volume, the offeror shall:

i. Provide a cover letter with its Commercial and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) number, and Tax Identification number. In the cover letter, provide the name(s), title(s), telephone number(s), and email address(es) of the individual(s) authorized to make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and obligate the offeror contractually. Provide in the cover letter a statement the offer will remain in effect for 90 days after the proposal due date.

ii. Provide signed copies of the Standard Form (SF) 30, Amendment of

Solicitation/Modification of Contract for all amendments to the solicitation, if applicable.

iii. Provide completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors. NOTE: It is the offeror’s responsibility to submit with its offer all required representations, certifications, acknowledgements, and statements required by the solicitation even if they are not reiterated in this paragraph. The Government’s preference is that representations and certifications, required by the solicitation, are completed online on SAM.gov. If representations and certification are completed online only, please state so in Volume I.

iv. Complete the Pricing Schedule (Attachment 2) of this solicitation. A Price Sheet

Instructions: fully complete the pricing on each CLIN as required. The Contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two digits beyond the decimal point. Any decimals past two digits will be rounded down. Submit the Pricing Exhibit/Attachment as both a PDF document and as a Microsoft Excel file.

Ensure the Microsoft Excel file is not “Read Only” so the CO/buyer can verify the offeror’s calculations. The PDF version must have an authorized official of the firm sign the completed price proposal.

b. PART II – TECHNICAL: In the Technical Volume:

i. The proposal shall meet all mission capability requirements stated in the

Performance Work Statement (PWS)/Statement of Objective (SOO) and elsewhere in the solicitation to be eligible for award. The offeror should provide documentation which supports all the technical capabilities. The information provided should be adequate and sufficient to allow the Government to evaluate an offeror’s technical capability.

ii. As the technical approach will primarily describe and demonstrate the capability of the offeror to fulfill all requirements stated in the PWS, the technical proposal should be specific and complete in every detail. The proposal shall not merely offer to meet the requirements of the PWS/SOO, it shall outline the actual method proposed as specifically as possible.

21 Jul 2026

iii. It is the offeror’s responsibility to ensure the completeness of the technical proposal; therefore, the technical evaluation panel for the Government has been instructed to evaluate on the basis of the information provided. The Government shall not assume an offeror possesses any capability unless specified in its proposal. Understanding the requirements of the PWS/SOO must be demonstrated by more than a reiteration of the PWS/SOO. Repeating the PWS and/or SOO without sufficient elaboration will not be acceptable. Statements such as “the offeror understands,” “can or will comply with all the requirements of the PWS/SOO,” “standard procedures will be employed,” etc., are insufficient.

iv. The following must be clearly identified in the technical proposal:

1. Quality Control Plan (QCP) – This shall provide the offeror’s approach for ensuring performance in accordance with (IAW) the standards in the PWS/SOO throughout the life of the contract.

2. Scheduling – This shall provide a workable schedule that demonstrates an understanding of services identified in section 1.0 of the PWS to include an appropriate staffing plan in relation to the required services.

3. Equipment and Supplies – This shall provide a detailed list of all equipment and supplies that will be supplied to fulfill contract requirements listed in the PWS.

Offer Format and Organization Table