Attachment 240117_SOP for PIV Badging Process.docx
DOCX document 19 KB Posted
- Solicitation number
- 36C26124R0058
About this file
This document is a Standard Operating Procedure (SOP) for the PIV Badging Process. It outlines the steps required for federal employees and contractors to obtain a PIV (Personal Identity Verification) card, which is a federal ID badge. The key steps include: completing a PIV Sponsorship Form, Self Certification, OF306 form, getting fingerprinted, and having the Contracting Officer's Representative (COR) submit the completed documentation to the VA for adjudication and issuance of the PIV badge. The SOP also provides guidance on naming conventions, form completion, and the overall 30-45 day processing timeline.
The related federal contract opportunity is for a task order to "Upgrade Administration and Education Entrance Doors (Bldgs. 6&7), install protective canvas canopies and a new concrete gutter" for the Department of Veterans Affairs, Southern Nevada Health Care System. This is a solicitation under the VISN 21 Multiple Award Construction Contract (MACC) vehicle, with a scheduled site visit on June 11, 2024. The applicable wage determination is NV20230038.
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Text version
SOP for Badging Process 17 Jan 2024
1. Complete Form 3A PIV Sponsorship Form
a. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\FM1A_Contract Security Service Request Example.pdf
2. Complete Self Certification
a. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\Self Certification Form (2020 ver).pdf
3. Complete OF306
a. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\OF306 #09 Continuation_Conviction-Prison-Parole.docx
b. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\OF306 #10 Continuation_Military Court Martial.docx
c. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\OF306 #11 Continuation_Charges for Violations.docx
d. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\OF306 #12 Continuation_Job Discontinuation.docx
e. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\OF306 #13 Continuation_Federal Debt Delinquency.docx
f. Judgements not declared will result in delayed clearance and will require re-submission to PERSEC.
4. COR to rename forms according to Security Naming Convention for BI & PIV Requests
a. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\WMC Security Naming Convention for BI & PIV Requests.pdf
b. Ensure accuracy in data between forms.
i. All are completed particularly 7a, 7b, 7c, and 8.
ii. If there are “yes” answers to 9-13, submit addendum continuation.
iii. If 14 or 15 are “yes” provide continuation on 16
iv. Consistency between sheets for DOB and SSN
v. Wet signatures only and no excess markings
5. Send completed forms to Lito to enter US Access
6. Member gets fingerprinted and enrolled (at the nearest VA) - prints sent to correct VA.
7. Member self identifies to YOU when their fingerprinting is complete.
8. COR completes Form 1A (signed by the CO) – Contract Security Service Request
a. S:\FMS\06 Projects\Projects Staff Folders\PIV Badging SOP_Forms\FM1A_Contract Security Service Request Example.pdf
9. Send the INITIAL request to universal email (VHAWMCPerSecContractor@va.gov)
10. Universal e-mail will assign an adjudication official. All follow up requests for same contract goes to same person.
11. Adjudication official loads individual information into NBIS for eQIP.
12. Member has 7 days to complete (if beyond the time frame the process begins from inception)
13. 2-3 days process time for determination of clearance once eQIP completed.
14. Upon determination, notify Lito to Sponsor member in US Access
15. Adjudication Official adjudicates and member can proceed to get their badge at Site Location **Processing time is approximately 30-45 days.
File details come from the government source that posted it. Updated .