SOW Revised.pdf

593-24-102 Upgrade Access Doors at Buildings 6 & 7 VA Southern Nevada Healthcare System 18 Mar 2024

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CONSTRUCTION SCOPE OF WORK

Upgrade Administration and Education Entrance Doors (Bldg 6 and 7)

Veterans Affairs Southern Nevada Healthcare System (VASNHS)

1. PROJECT IDENTIFICATION

Project Number: 593-24-102 Project Title: Upgrade Administration & Education Entrance Doors (Bldg 6 and 7) Project Location: Administration Bldg 6 and Education Bldg 7

Veterans Affairs Southern Nevada Healthcare System (VASNHS) 6900 N. Pecos Road North Las Vegas, NV 89086

2. PROJECT DESCRIPTION

Upgrade of existing Administration and Education building entrance doors from dual automatic sliding doors to a combination sliding and swing doors. The upgrade will be inclusive of automated openers, sensors/controls, card readers, and any associated concrete and wall repairs. Protective canvas canopies will be installed at the building 6 entrance with extended concrete walkway to align with new entry door. A new concrete gutter will be installed to allow for rediversion of rainwater away from entrance door and building foundations.

3. PROJECT REQUIREMENTS

The Contractor shall furnish and install all labor, equipment, materials, supervision for the installation of the new entry doors, canopies, walkways, and drainage as described below. The Contractor shall follow VA construction specifications and construction drawings. As-built information is available upon request. Contractor shall perform field investigations to verify all existing site conditions, circuiting, etc. prior to bidding.

Prior to installation, the contractor shall submit cut sheets and/or shop drawings of all equipment and materials that will be installed and shall be approved by Contracting Officer prior to purchase or fabrication.

Prior to project acceptance, Contractor shall schedule a date and time for testing and verification for each door, card access system, and auto-door operator installed for proper equipment operation and shall be witness by Contracting Officer Representative.

Contractor to provide Interim Life Safety Measures (ILSM) to address egress modifications during construction which shall be approved by COR and posted in a conspicuous area. Contractor to coordinate all utility shutdown request two weeks prior to work.

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Building 6 Entrance (Phase I)

Demolition:

Contractor shall demolish the exterior sliding doors, glass, and framing necessary to provide a clean template for the installation of the new door assembly. Limited concrete saw cutting/demolition will be required for installation of new card reader. Contractor shall disconnect existing power source and communication wiring and protect for future use.

Contractor shall demolish a portion of the existing concrete walkway as shown per the attached plans to allow for the installation of the new canopy footings.

Installation:

Provide and install a new aluminum door assembly with a single automatic sliding door (primary) and an automatic swing door (secondary), and fixed center glass panel. To maintain proper egress, the total clear width of the new doors shall meet or exceed that of the existing clear width. Provide and install new ADA Touchless/Wave to Open Door Switches on adjacent wall exiting the vestibule to operate new swinging door. Location shall meet all ADA and egress requirements. Provide and install a new pedestal mounted card reader for operation of the new sliding door. Reconnect the existing card reader to the new swing door. Contractor shall reuse the existing electrical conductors and communication wiring and relocate/extend as required. The door assembly shall be anodized aluminum to match the existing finished and all glass shall be tempered. The contractor shall furnish shop drawings of the best recommended door configuration with its associated openers, sensors, and controllers for approval by the VA.

Provide and install a new steel canopy structure at this entrance to match existing steel canopies with a sloping roof and downspout. Provide and install a new LED light fixture, color 5000K, under the new steel canopy. The new LED light fixture shall be connected to the existing exterior lighting circuit. Contractor shall submit engineered shop drawings of the steel canopy construction, footings, material/color samples for approval by the VA.

Provide and install new concrete walkway at this entrance shown per plan. Install per the provided VA specifications and match the finish of the existing adjacent walkways.

Provide and install new signage on the south face of the new entry canopy. Provide shop drawings for VA review and approval. Signage shall match existing font size and design on Education building and be in accordance with the current VA graphic standards & Signage and Wayfinding Design Manual. Provide all necessary conduits and wiring and tie into existing signage lighting circuit. Contractor shall submit engineered shop drawings of the signage connections and material/color samples for approval by the VA.

Provide and install new HID PIV Class RP-40-H Model 920PHRNEK00005 Card Readers, with Lenel 1300 board for each card reader.

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Double Pole Hip Tensile Shade Canopy at Building 6 Entrance (Phase I)

Demolition:

Demolish existing exterior lighting poles at patio. Electrical circuits shall be preserved for new LED lighting. Demolish portion of concrete patio to allow for installation of new canopy footings.

Installation:

Provide and install a new double pole hip tensile shade canopy. Install (4) new Government issued 277VAC 75 Watt, 5000K light fixtures utilizing existing electrical circuits from old lighting. New lighting fixtures shall be installed under the double pole hip tensile shade canopy and above the required clear head height. The selection of the double pole hip tensile shade canopy materials shall be the best suited for local weather conditions. Contractor shall submit engineered shop drawings of the double pole hip tensile shade canopy construction, footings, material/color samples for approval by the

VA.

Drainage Gutter (Phase I)

Demolition:

Remove existing landscaping and sidewalks to allow for installation of new concrete drainage gutter per the attached plans. Contractor shall survey all irrigation pipe locations in this area and modify/reroute accordingly to accommodate the new gutter while maintaining irrigation to all landscape areas.

Installation:

Install new concrete gutter to provide positive drainage to divert existing roof drain runoff from the adjacent roof drain and new steel canopy roof drain, under two sidewalks to the parking lot south of building 6. Provide and install two new galvanized pedestrian traffic rated plates to cove gutter at sidewalks. Provide all necessary formwork, reinforcing, control joints, fiber joints, and finish per the VA specifications.

Building 7 Entrance (Phase II)

Demolition:

Demolish the exterior sliding doors, glass, and framing necessary to provide a clean template for the installation of the new door assembly. Limited concrete saw cutting/demolition will be required for installation of new card reader. Care shall be taken to protect all adjacent finishes, fixtures, equipment not within the scope. Contractor shall disconnect existing power source and communication wiring and protect for future use.

Installation:

Provide and install a new aluminum door assembly with a single automatic sliding door (primary) and an automatic swing door (secondary), and fixed center glass panel. To

Page | 4 of 13 maintain proper egress, the total clear width of the new doors shall meet or exceed that of the existing clear width. Provide and install new ADA Touchless/Wave to Open Door Switches on adjacent wall exiting the vestibule to operate new swinging door. Location shall meet all ADA and egress requirements. Provide and install a new pedestal mounted card reader for operation of the new sliding door. Reconnect the existing card reader to the new swing door. Contractor shall reuse the existing electrical conductors and communication wiring and relocate/extend as required. The door assembly shall be anodized aluminum to match the existing finished and all glass shall be tempered. The contractor shall furnish shop drawings of the best recommended door configuration with its associated openers, sensors, and controllers for approval by the VA.

4. MEETINGS

A. Pre-Construction Meeting:

The contractor shall attend, in person, a Pre-Construction meeting at the Las Vegas VA Medical Center. This meeting shall occur no later than seven (7) calendar days after contract award. The meeting will review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations and deliverables for the project. The contractor shall also identify to the Government any issues or concerns they have with the Drawings and Specification. The contractor shall coordinate with the Contracting Officer Representative (COR) via e-mail to establish the date and time of this meeting.

B. Weekly Construction Progress Meetings

1. During construction the contractor shall attend weekly Construction Progress Meetings at the site or via telephone.

2. The contractor shall coordinate the day and time of the weekly meeting with the VA

COR.

3. The contractor shall take meeting minutes and distribute those minutes to all attendees no later than three (3) business days after the meeting. If necessary, the contractor will make corrections to the minutes and re-issue within 2 business days of receiving comments.

5. SITE VISITS

A. The contractor shall perform a site visit to verify existing conditions, take measurements, and survey the construction area. The contractor shall coordinate with the VA Contracting Officer Representative (COR) to schedule the site visit. The site visit shall take place within 7 days of the contractor receiving a Notice to Proceed from the VA Contracting Officer. This meeting may be scheduled in conjunction with the Kick-off meeting.

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B. Discrepancies in Planning Information: The contractor shall promptly report to the Contractor Officer, in writing, any discrepancy between this contract and the Drawings and Specifications provided by the Government. The contractor shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his/her determination to the contractor. The contractor’s failure to report any such discrepancy or wait for the Contracting Officer’s determination shall be at his/her risk and expense.

6. SECURITY REQUIREMENTS

A. Contractors shall not be allowed access to any VA personnel or VA patients Personal Health information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

B. Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

C. All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks similar to VA personnel regarding information and information system security.

D. Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR (Contracting Officer Representative) by the contractor. Request submission is the contractor’s responsibility to properly fill out the documents identified below. These documents will become a package for submission of Non-PIV Card application:

1. VA Fingerprinting form

2. Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

3. Authorization for Release of Information (VA Form 0710)

4. Self-Certification of Continuous Service

5. Contractor Background Investigation Request

E. Non-PIV Card for General Contractor and Sub-Contractor personnel will be provided by VA personnel to access controlled areas.

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1. Non-PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non-sensitive or Low Risk positions in VA.

F. Once all documents are completely and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal Identifiable Information.

G. VA COR will then provide all documents to Engineering Service’s VA PIV Sponsor/Manager to initiate the Non-PIV process.

H. PIV Sponsor/Manager will notify each applicant when to proceed for fingerprinting appointment.

I. Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building 6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk.

J. VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV Card.

K. Non-PIV Card is critical for the construction start date, as the contractor’s personnel without Non PIV Card may result with a restricted, limited, or no access to the job site.

See attached blank forms/documents that is required for submission of Non PIV Card application for each of contractors/sub-contractors

7. PLACE OF PERFORMANCE

The work will be accomplished in Education Building 7 and Administration Building 6 at the Las Vegas VA Medical Center, located at 6900 North Pecos road, North Las Vegas, NV 89086.

8. PERIOD OF PERFORMANCE

The period of performance for this project shall be no more than 120 Calendar days from NTP issuance.

9. HOURS OF WORK

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Work hours are 7:00am – 3:30pm, Monday through Friday. Requests for any work performed shall be coordinated and scheduled through the COR. Work outside of normal business hours shall be submitted the COR 10 days in advance.

10. SUBMITTALS

The contractor shall submit shop drawing, product data, product samples, and product submittals as per attached specifications. The following are critical submittals but not all inclusive of the project. Contractor shall provide other submittal as required by this scope of work and attached specifications.

1. Shop Drawings detailing installation of the new walls and doors.

2. Manufacturer’s data/Catalog cuts showing brand, style, finish and model number.

3. As-built drawings of the final construction of the new walls and doors. The contractor shall use AutoCAD Version 2022 for the electronic copy.

4. Operation and Maintenance manuals for the automated door openers. One hardcopy and one electronic copy delivered to the COR.

11. GOVERNMENT REVIEW OF SUBMITTALS

VA review for all contractor submittals shall be 10 calendar days unless stated otherwise within this document or the Specifications

12. CONSTRUCTION COORDINATION

A. The contractor shall coordinate all work with COR in accordance with the Specification 01 00 00, General Requirements.

B. Pre-Final and Final Inspections

1. The contractor shall prepare punch lists if needed and schedule a pre-final walkthrough with the COR once substantial completion of each work location is achieved. After the pre-final walkthrough, the VA will submit its own punch list if needed.

2. Once contractor has completed or resolved all punch list items, the contractor shall schedule a final walkthrough with the COR.

3. Required documentation:

a. Contractor’s punch list and confirmation of completion.

b. Confirmation of VA’s completed punch list.

c. All warranty information.

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13. SCHEDULES

A. Project Schedule: The contractor shall provide a schedule that estimates the length of time to construct walls, doors and automated door openers. The contractor shall prepare the estimated schedule using Microsoft Project and deliver one hard copy and an electronic copy to the COR and the CO within 14 calendar days of NTP. The contractor shall maintain this schedule and provide updates as needed via e-mail to the COR and the CO.

B. 3-Week Look ahead Schedule: The contractor shall provide a 3-Week Lookahead schedule at each weekly Construction Progress meeting. The schedule shall show the construction activities taking place during the week of the Progress meeting and the 3 weeks following the week of the Progress meeting for a total of 4 weeks.

14. GOVERNMENT FURNISHED INFORMATION

The Government will provide the following information to the contractor:

ITEM DESCRIPTION

593-24-102 Reference Plans:

a. Drawing Number 001, Upgrade Entrance Doors at Bldgs. 6 & 7

b. Drawing Number 002, Upgrade Entrance Doors at Bldgs. 6 & 7

c. Drawing Number 003, Upgrade Entrance Doors at Bldgs. 6 & 7

d. Drawing Number 004, Upgrade Entrance Doors at Bldgs. 6 & 7

e. Drawing Number 005, Upgrade Entrance Doors at Bldgs. 6 & 7

SPECIFICATIONS

010000 General Requirements 013323 Shop Drawings, Product Data and Samples 013526 Safety Requirements 014219 Reference Standards 014529 Testing Laboratory Service 015719 Temporary Environmental Controls 017419 Construction Waste Management 018113 Sustainable Construction 024100 Demolition 033000 Cast-in-Place Concrete 078400 Firestopping 079200 Joint Sealants 084113 Aluminum Framed Entrances and Storefronts 087100 Door Finish Hardware 08711311 Low Energy Power Assist Door Operators 088000 Glazing 090600 Schedule of Finishes

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099100 Painting 133419 Metal Building Systems 260511 Requirements for Electrical Installations 260519 Low Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding and Bonding for Electrical Systems 260533 Raceway and Boxes for Electrical Systems 260541 Underground Electrical Construction 262726 Wiring Devices 270511 Requirements for Communications 280500 Common Work for Electronic Safety and Security Systems 280800 Commissioning of Electronic Safety and Security Systems 281300 Physical Access Control System 312011 Earthwork (Short Form) 320523 Cement and Concrete for Exterior Improvements

Card Reader Install Notes Submittal Register - Eng Form 4288-R

VA TECHNICAL INFORMATION LIBRARY

VA TIL Graphic Standards Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov) Physical Security & Resiliency Design Manual (PSRDM)

15. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

A. The contractor is responsible for ensuring all equipment used by the contractor on LVVAMC properties has been inspected and is safe for use. The contractor’s personnel shall be licensed, certified, and trained as required to operate this equipment.

https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/

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B. Information Technology (IT) Certification & Accreditation (C&A). The Contractor shall not connect any contractor-owned IT devices (such as a lap top computer or remote connection from a Contractor system) to a VA internal trusted network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required.

C. Inspection and Storage. The Contractor shall be responsible for the inspection and storage of contractor equipment and materials that will be used in the performance of this contract. The contractor shall coordinate with the VA COR to determine storage locations and laydown area(s).

D. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

a. If fully vaccinated, shall show proof of vaccination NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

b. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

c. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

d. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2Fcovid19screen%2F&data=04%7C01%7C%7C180e5dd7385a45f5f9d008d98dcf9308%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637696745073428839%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=9a3zmolR1Sj4C1v8xtjiDkzvloPNAQzZz3%2FoySde%2FB0%3D&reserved=0

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a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID- 19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232- 99 and VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this contract when performance has already commenced.

16. RISK CONTROL

A. The contractor shall ensure all construction materials and equipment are stored and secured in a manner to limit theft or damage by weather, other contractors, staff, patients, etc.

B. The work area shall be cleaned and made safe at end of each workday.

17. QUALITY ASSURANCE/QUALITY CONTROL

A. To reduce errors and omissions, the contractor shall develop and execute a QA/QC plan that demonstrates their proposed constructions have gone through a thorough review and coordination effort.

B. No later than 7 calendar days after receipt of Notice to Proceed (NTP), the contractor shall submit a QA/QC plan describing each task that will be taken during the construction and the name of the contractor team member responsible for QA/QC, for Contracting Officer (CO) approval. Each task shall be initialed and dated by the responsible contractor responsible team member

18. PRICING

The contractor shall provide a fee for the required services using the format applicable to the Request for Proposal document issued by the Government’s Contracting Officer.

19. NATIONAL HOLIDAYS:

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2Fcovid19screen%2F&data=04%7C01%7C%7C180e5dd7385a45f5f9d008d98dcf9308%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637696745073428839%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=9a3zmolR1Sj4C1v8xtjiDkzvloPNAQzZz3%2FoySde%2FB0%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2Fcovid19screen%2F&data=04%7C01%7C%7C180e5dd7385a45f5f9d008d98dcf9308%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637696745073428839%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=9a3zmolR1Sj4C1v8xtjiDkzvloPNAQzZz3%2FoySde%2FB0%3D&reserved=0

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New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies.

Also included would be any other day specifically declared by the President of the United States as a National Holiday.

20. APPLICABLE REFERENCES

The references listed below are not intended to be all inclusive. The contractor shall ensure that all applicable references and/or standards are followed.

# VA Standards - Title/Section 1 VHA Program Guide (PG-18-3 Design and Construction Procedures), Topic 1 2 Equipment Inspection Manual (Program Guide 7610.2) 3 Room Finishes, Door and Hardware Schedule (PG-18-14) 4 VA Handbook H-18-8, Seismic Design Requirements 5 Accessibility (PG-18-13) 6 Environmental Compliance Manual (PG-18-17) 7 Fire Protection Design Manual – Latest Edition 8 International Building Code – Latest Edition 9 National Electric Code – Latest Edition

10 NFPA – Latest Edition

21. INNOVATION

Requirements indicated are not intended to limit innovative service delivery of the contractor. The Government will consider variations from the Statement/Scope of Work (SOW), if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The Government must approve all proposed changes to the SOW.

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END of STATEMENT OF WORK