Attachment 2 USFS Seeley Bunkhouse Remodel_SPECS.pdf

PROJECT MANUAL FOR:

USFS SEELEY

BUNKHOUSE

REMODEL

VOLUME 1

100% Bid Set

Date: March 1, 2025

ARCHITECT

MOSAIC ARCHITECTURE, P.C.

317 North Cruse Ave, Suite 201

Helena, Montana 59601

Phone: 406-449-2013 www.mosaicarch.com

USFS Seeley Bunkhouse Remodel PROJECT REPRESENTATIVES

PROJECT REPRESENTATIVES

CONTRACTING OFFICER

U.S.Forest Service - Catina McLean US Forest Service, Contracting Officer Rep. (C.O.R.)

24 Fort Missoula Road Missoula, MT 59804 Contact: 406-329-3861

ARCHITECT

Mosaic Architecture, P.C.

317 N. Cruse Ave., Ste. 201 Helena, Montana 594601

MECHANICAL/PLUMBING ENGINEER:

Morrison-Maierle 1 Engineering Place Helena, MT 59602

ELECTRICAL ENGINEER:

Morrison-Maierle 1 Engineering Place Helena, MT 59602

USFS Seeley Bunkhouse Remodel CONSTRUCTION NOTICE

CONSTRUCTION NOTICE

NOTICE: Contractor shall provide temporary protection and cleanup of work occurring in finished and/or occupied areas of the Project including but not limited to, systems and equipment, cleaning and/or replacement of damaged material, painting, vacuuming, dusting, and etc., required to clean the area to the complete satisfaction of the Contracting Officer.

NOTICE: Protect installed finishes and systems during the work. Coordinate sufficient protection of installed finishes and systems with the Contracting Officer requirements.

TABLE OF CONTENTS Page 1 USFS Seeley Bunkhouse Remodel

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIRMENTS

01 1000 SUMMARY

01 2100 ALLOWANCES

01 2300 BID OPTION ITEMS

01 2500 SUBSTITUTION PROCEDURE

01 2600 CONTRACT MODIFICATION PROCEDURES

01 2900 PAYMENT PROCEDURE

01 3100 PROJECT MANAGEMENT AND COORDINATION

01 3200 CONSTRUCTION PROGRESS DOCUMENTATION

01 3233 PHOTOGRAPHIC DOCUMENTATION

01 3300 SUBMITTAL PROCEDURES

01 4000 QUALITY REQUIREMENTS

01 4130 CONTRACTOR QUALITY CONTROL

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 5713 TEMPORARY EROSION AND SEDIMENT CONTROL

01 5719 TEMPORARY ENVIRONMENTAL CONTROLS

01 6000 PRODUCT REQUIREMENTS

01 7300 EXECUTION

01 7329 CUTTING AND PATCHING

01 7419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 7700 CLOSEOUT PROCEDURES

01 7823 OPERATION AND MAINTENANCE DATA

01 7839 PROJECT RECORD DOCUMENTS

01 7900 DEMONSTRATION AND TRAINING

HAZARDOUS MATERIALS REPORT

DIVISION 02 – EXISTING CONDITION

02 4100 DEMOLITION

DIVISION 04 - MASONRY

04 0100 MAINTENANCE OF MASONRY

04 2000 UNIT MASONRY

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1000 ROUGH CARPENTRY

06 2000 FINISH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 2100 THERMAL INSULATION

07 4113 METAL ROOF PANELS

07 9200 JOINT SEALANTS

DIVISION 08 - OPENINGS

08 1433 STILE AND RAIL DOORS

08 5200 WOOD WINDOWS

08 7100 DOOR HARDWARE

TABLE OF CONTENTS Page 2

Remodel

DIVISION 09 - FINISHES

09 2116 GYPSUM BOARD ASSEMBLIES

09 6516.23 RESILIENT FLOORING

09 9000 PAINTING AND COATING

09 9300 STAINING AND TRANSPARENT FINISHING

DIVISION 10 - SPECIALTIES

10 2800 TOILET, BATH, AND LAUNDRY ACCESSORIES

DIVISION 11 - EQUIPMENT

11 3013 RESIDENTIAL APPLIANCES

DIVISION 12 - FURNISHINGS

12 2113 HORIZONTAL LOUVER BLINDS

12 3530 RESIDENTIAL CASEWORK

12 3600 COUNTERTOPS

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 9300 GROUND COVERING

Remodel 01 1000 - 1 Summary

SECTION 01 1000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: USFS Seeley Bunkhouse Remodel B. This project will bring the historic Seeley Bunkhouse back into serviceability for year-round use as housing for Forest Service Employees. The bulk of the work is interior and will involve remodel of existing main level restrooms and kitchen and the construction of a new restroom and two bedrooms on the upper level. The remodel also includes the addition of exterior envelope insulation, replacement of all electrical wiring and service, a new electric heating system, and all new interior plumbing. Exterior work is limited to replacement of the back screen door, upper level window replacement for egress, exterior lighting replacement, perimeter gravel, and bid option items for roofing replacement and replacement of the exterior portion of the chimney.

1.02 WORK BY OWNER

A. All work by Owner to be coordinated with the USFS Contracting Officer.

B. USFS to obtain water testing for lead.

C. USFS may purchase and install a backup generator.

D. USFS will purchase and install all kitchen appliances except exhaust hood.

E. USFS Heritage Preservation Team will perform the following work:

1. Refinish and repair of all window sashes.

2. Abatement and replacement of asbestos-containing window on existing windows that are remaining in-place (does not include two windows removed for replacement on the upper level.)

3. Refinish and repair exterior siding.

F. USFS Heritage Preservation Team Coordination:

1. The work by the USFS Heritage Preservation Team may occur on-site, off-site, or a combination of each.

2. The USFS Heritage Preservation Team work may NOT occur in sequence with the Contractor's work. This work may occur prior to Contractor's work, during Contractor's work, or after Contractors work. For bidding purposes, the Contractor should assume coordination with USFS Heritage Preservation Team staff will be required.

1.03 OWNER OCCUPANCY

A. The owner will not be using or occupying the building during construction.

B. USFS Contracting Officer intends to occupy the Project upon Substantial Completion.

1.04 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

B. Provide access to and from site as required by law and by USFS Contracting Officer:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Other buildings on the site may not be used for storage.

D. Utility Outages and Shutdown:

1. Prevent accidental disruption of utility services to other facilities.

Remodel 01 2100 - 1 Allowances

SECTION 01 2100

ALLOWANCES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Bid allowances

1.02 BID ALLOWANCES

A. General Contractor Responsibilities:

1. General Contractor is responsible for utility development costs.

2. Provide for allowances in the overall bid amount proposed.

3. Upon Notice to Proceed, execute purchase agreement with designated supplier and installer.

4. Arrange for execution of designated services and installations.

5. Differences in final costs will be adjusted by Change Order.

1.03 ALLOWANCES SCHEDULE

A. Electrical Service Upgrade Allowance: Include in General Contractor bid the stipulated sum of

$3,000 to cover payments to Missoula Electric Coop for electrical service upgrade.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Remodel 01 2300 - 1 Bid Option Items

SECTION 01 2300

BID OPTION ITEMS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Description of Base Bid and Bid Option Items.

1.02 ACCEPTANCE OF ALTERNATES

A. Bid Option Items quoted on Bid Forms will be reviewed and accepted or rejected at USFS Contracting Officer's option. Accepted Alternates will be identified in the Owner-Contractor Agreement.

1.03 BASE BID

A. Base Bid to include all work shown on plans and specifications EXCEPT items included in Bid

Option Items below. Base Bid includes:

1. Renovation of the cabin including new walls, insulation, wall finishes, plumbing systems, new electrical service, electrical power/lighting systems, mechanical ventilation, electrical heating, trim, doors, cabinets, and finish carpentry as shown on plans.

1.04 SCHEDULE OF BID OPTION ITEMS

A. Option Item No. 1: REFINISH WOOD FLOORS

1. BASE BID: Existing wood floors in Room 102 Kitchen/Living and Room 103 Bunk Room remain as-is.

2. OPTION ITEM: Refinish existing wood floors on Level 1 in rooms with indicated floor finish of E-RF (Room 102 Kitchen/Living and Room 103 Bunk Room).

B. Option Item No. 2: KITCHEN PENINSULA

1. BASE BID: No peninsula provided or installed

2. OPTION ITEM: Provide casework and countertop as described and drawn in 3/A401 and

21/A401.

C. Option Item No. 3: CASEWORK

1. BASE BID:

a. No Casework, Countertop, S-1 Sink, or mirror installed In Laundry Room 104.

b. Install S-2 sink in Laundry Room 104.

c. Install L-1 lavatory in Bathrooms 105 and 106.

d. Shelving as indicated in Bathroom 204 not provided.

e. Install L-1 lavatory in Circulation 201.

2. OPTION ITEM: Casework

a. Install casework shown in Laundry Room 104 including all cabinets, countertop, mirror, and install sink S-1 in lieu of S-2.

b. Install vanities, solid countertops and L-2 undermount lavatories in lieu of L-1 lavatories in Bathrooms 105 & 106 as shown.

c. Install shelving in Bathroom 204 as shown.

d. Install casework vanity and L-2 lavatory in lieu of L-1 in Circulation 201 as shown.

e. Drawings show all option items.

D. Option Item No 4: CLOSET FIT-OUTS

1. BASE BID: No closet fit-out provided or installed.

2. OPTION ITEM: Provide and install bedroom closet fit-outs in Bedrooms 202 and 203 as detailed in 18/A401.

E. Option Item No. 5: BUNKHOUSE ROOF

1. BASE BID: Existing roof remains in place as-is.

2. OPTION ITEM:

a. Demolish bunkhouse roof in entirety including underlayment and flashings

b. Install ice and water shield material and underlayment

Remodel 01 2300 - 2 Bid Option Items

c. Install roof eave, rake, ridge, sidewall and other detailed roof flashings and boots

d. Install new metal roof complete as indicated in drawings

F. Option Item No. 6: EXTERIOR PORTION OF CHIMNEY REPLACEMENT

1. Base Bid: Existing chimney remains in place as-is.

2. Option Item N to include: Contractor to do restoration work (epoxy repairs) of south porch floor beams and south porch log column bases as indicated on plans. US Forest Service Historic Preservation team will provide oversight ONLY.

a. Demolish exterior portion of brick chimney

b. Rebuild exterior portion of brick chimney, and installation of chimney cap as indicated in drawings G. Option Item No. 7: HEAT RECOVERY VENTILATOR

1. Base Bid:

a. Provide and install bath fans as shown on M101.

b. Exhaust system includes Exhaust Fan equipment EF-1, EF-2, EF-3, exhaust air ductwork for each associated exhaust fan, and exhaust louver L-3.

2. Option Item:

a. Provide and install Heat Recovery Ventilator as shown on M101, in lieu of bath fans EF-1, EF-2, EF-3, including all associated ductwork up to and including exhaust louver L-3.

b. HRV system includes Heat Recovery Ventilator equipment HRV-1, timeclock, outside air duct and louver L-1, relief air duct and louver L-2, supply air ductwork and three S- 1 grilles, exhaust air ductwork and three E-1 grilles

H. Option Item No. 8: WINDOW SHADES

1. Base Bid: No window shades provided.

2. Option Item: Provide and install specified window shades for every window in rooms 102, 103, 202 & 203.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

Remodel 01 2500 - 1 Substitution Procedure

SECTION 01 2500

SUBSTITUTION PROCEDURE

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Section includes administrative and procedural requirements for substitutions.

1.02 DEFINITIONS

A. Substitutions: Changes proposed by contractor in products, materials, equipment and methods of construction from those required by the contract documents.

1.03 SUBMITTALS

A. Submit electronic written request for approval of substitutions to the Contracting Officer a minimum of 10 days prior to the date of receipt of bids. Include the following:

1. Identify product or fabrication or installation method to be replaced. Include Specification

Section number and title and drawings numbers and titles.

2. Documentation: Show compliance with requirements for substitution and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities or proposed substitution with those of the work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, substantial design characteristics, warranties and specific features and requirements indicated. Indicate deviations, if any, from work specified.

c. Product data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable and requested.

f. Material test reports from qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

g. Research reports evidencing compliance with building code in effect for project, from

ICC-ES.

h. Contractors certification that proposed substitution complies with requirements in the contract documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

i. Contractors waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. USFS Contracting Officer Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within 7 days of receipt of a request substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

PART 2 - NOT USED

PART 3 - NOT USED

Remodel 01 2600 - 1 Contract Modification Procedures

SECTION 01 2600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications, also see Federal Acquisition Regulations (FAR) Part 43.

1.02 MINOR CHANGES

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the work, not involving adjustment to the Contract Sum or the Contract Time.

1.03 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 15 days, when not otherwise specified, after receipt of Proposal request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of qualities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Provide Proposal request Form.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of teh Contract Time.

6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Provide Proposal Request form.

1.04 CONTRACT MODIFICATION PROCEDURES

A. On Contracting Officer's approval of a Proposal Request, Contracting Officer will issue a Contract Modification for signatures of Contracting Officer, Contractor on form provided by the Contracting Officer. Multiple changes may be issued on one Contract Modification.

Remodel 01 2600 - 2 Contract Modification Procedures

1.05 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Contracting Officer may issue a Change Directive. Change

Directive instructs Contractor to proceed with a change of the work, for subsequent inclusion in a Contract Modification.

1. Change Directive contains a complete description of change in the work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

Remodel 01 2900 - 1 Payment Procedure

SECTION 01 2900

PAYMENT PROCEDURE

PART 1 GENERAL

1.01 SECTION INCLUDES

A. The section specifies administrative and procedural requirements necessary to prepare a Schedule of Values for Applications for Payment. All other payment procedures are shown elsewhere.

1.02 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Correlate line items in schedule of values with other required administrative forms and schedules, including the following:

a. Application of Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities i Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date but no later than 7 days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project Identification on the schedule of values:

a. Project name and location.

b. Name of Contracting Officer.

c. Forest Service project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with standard industry formats. Format shall be submitted to the Contracting Officer for review and approval.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents.

4. Provide a separate line item in the schedule of values for each part of the work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

5. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

6. Schedule Updating: Update and resubmit the schedule of values before the next Applications of Payment when Change Orders result in a change in the Contract Sum.

1.03 APPLICATION FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications for payments as certified by Contracting Officer and paid for by Government.

B. Payment Application Times: Progress payments shall be submitted to Contracting Officer on intervals and dates agreed to by the Contracting Officer.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

Remodel 01 3100 - 1 Project Management and

Coordination

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 SECTION INCLUDES

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meeting.

3. Requests for Interpretation (RFI'S).

1.02 DEFINITIONS

A. RFI: Request from contractor seeking interpretation or clarification of the Contract Documents.

1.03 COORDINATION

A. Coordination: Coordinate construction operations included in different Section of the

Specifications to ensure efficient and orderly installation of each part of work. Coordinate construction operations, including in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items s required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractor's if coordination of their work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.04 SUBMITTALS

A. See Section 01 3300 - Submittal Procedure

1.05 PROGRESS MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: All participants and others involved will be informed of date and time of each meeting. Contractor will notify Contracting Officer of scheduled meeting dates and times.

Remodel 01 3100 - 2 Project Management and

Coordination

2. Agenda: Contractor shall prepare the meeting agenda. The agenda will be distributed to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved. The meeting minutes will be distributed to everyone concerned, within three days of meeting.

B. Preconstruction Meeting: USFS Contracting Officer will schedule a preconstruction conference before starting construction, at a time coordinated with the Contracting Officer, but no later than 15 days after execution of the Agreement. The conference will be held at the Project site or another convenient location.

1. Attendance Required

a. USFS Contracting Officer

b. USFS Contracting Officer's Representative

c. Contractor and its superintendent; major subcontractors; suppliers; the other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to work.

2. Agenda: Discuss items of significant that could affect progress, including the following:

a. Execution of USFS Contracting Officer - General Contractor Agreement

b. Submission of executed bonds and insurance certificates

c. Distribution of Contract Documents

d. Submission of list of subcontractors, list of products, schedule of values, and progress schedule

e. Designation of personnel representing the parties to the Contract

f. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

g. Tentative construction schedule.

h. Phasing.

i. Critical work sequencing and long-lead items.

j. Designation of key personnel and their duties.

k. Procedures for processing field discussions and Change Orders.

l. Procedures for RFI's.

m. Procedures for testing and inspecting.

n. Procedures for processing Applications for Payment.

o. Distributions for Contract Documents.

p. Submittal procedures.

q. Preparation for Record Documents.

r. Use of the premises.

s. Work restrictions.

t. Contracting Officer's occupancy requirements.

u. Responsibility for temporary facilities and control.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

bb. Progress cleaning.

cc. Working areas.

3. Minutes: Contracting Officer will record and distribute meeting minutes.

C. Pre-Installation Conferences: Conduct a preinstallation conference at project site before each construction activity that requires coordination with other construction.

1. Attendees:

a. USFS Contracting Officer

b. USFS Contracting Officer Representative

Remodel 01 3100 - 3 Project Management and

Coordination

c. Installer and representatives of manufactures and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have been preceded or will follow, shall attend the meeting. Advise Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following.

a. The Contract Documents.

b. Options.

c. Related RFI's.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedule.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates,

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Protection of adjacent work.

x. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting of each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at biweekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to the Contracting Officer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of project.

a. Contractor Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

Remodel 01 3100 - 4 Project Management and

Coordination

1) Review schedul

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operation.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Site utilization.

7) Temporary facilities and controls.

8) Work hours.

9) Hazards and risks.

10) Progress cleaning.

11) Quality of work standards.

12) Status of correction of deficient items.

13) Field observations.

14) RFI's.

15) Status of proposal requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

3. Minutes: Contractor shall record and distribute the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.06 REQUESTS FOR INTERPRETATION (RFI'S)

A. Procedure: Immediately on discover of the need for interpretation of the Contract Documents, and if not possible to request interpretation at project meeting, prepare and submit an RFI in the form specified.

1. RFI's shall originate with Contractor. RFI's submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFI's in a prompt manner so as to avoid delays in Contractor's work or work of subcontractor's.

3. RFI forms to be completed by Contractor, sent to Project Manager, and then forwarded to the Contracting Officer's Representative for action. Electronic versions may be transmitted to all parties simultaneously.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of contractor.

4. Name of Contracting Officer.

5. Name of Contracting Officer's Field Representative if applicable.

6. RFI number, numbered sequentially.

7. Specification section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested solutions. If Contractor's solutions impact the contract time or contract sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

Remodel 01 3100 - 5 Project Management and

Coordination

12. Attachments: Include drawings, descriptions, measurements, photos, product data, shop drawings, and other information necessary fo fully describe items needing interpretation.

C. Hard-Copy RFI's:

1. Identify each page of attachments with the RFI number and sequential page number.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and return it. Allow two working days for Contracting Officer's response for each RFI.

RFI's received after 1:00 p.m. will be considered as received the following working day.

1. The following RFI's will be returned without action:

a. Requests for approval of submittals

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contracting Officer's actions on submittals.

e. Request for interpretation of Contracting Officer's actions on submittals.

f. Incomplete RFI's or RFI's with numerous errors.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will start again.

3. Contracting Officer's action on RFI's that may result in a change in the Contract Time or the Contract Sum, may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in Contract Time or the

Contract Sum, notify Contracting Officer in writing within five days of receipt of the RFI response.

E. On receipt of Contracting Officer's action, update the RFI log of RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within five days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFI's organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. Name and address of Contracting Officer's field representative if applicable.

5. RFI number including RFI's that were dropped and not submitted.

6. RFI description.

7. Date the RFI was submitted.

8. Date Contracting Officer's response was received.

9. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

10. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

PART 2 PRODUCTS - (NOT USED)

PART 3 EXECUTION - (NOT USED)

Remodel 01 3200 - 1 Construction Progress

Documentation

SECTION 01 3200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish time.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of independent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

1.03 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties and activities.

C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire const

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date of label.

D. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calender days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

E. Construction Schedule Updating Reports: Submit with Applications for Payment.

F. Daily Construction Reports: Submit at a weekly intervals.

G. Site Condition Reports: Submit at time of discovery of differing conditions.

H. Site Condition Reports: Submit at time of discovery of differing conditions.

1. Work Stages: Indicate important stages of construction for each major portion of the work.

I. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, theNotice to Proceed, Substantial Completion, and final completion.

Remodel 01 3200 - 2 Construction Progress

Documentation

1.04 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 PRODUCTS

2.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for commencement of the work to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by the Contracting Officer.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittals times as indicated in Section 01 3300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule and submittal schedule.

4. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

5. Substantial Completion: indicate completion in advance of date established for Substantial

Completion, and allow time for Contracting Officer's administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work Under More Than One Contract: Include a separate activity for each contract.

3. Work Restrictions: Show the effect of the following items on teh schedule:

a. Coordination with existing constructions.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Use of premises restrictions.

e. Provisions for future construction.

f. Seasonal variations.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

E. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered issues.

3. Rejected or un returned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and Contract Time.

Remodel 01 3200 - 3 Construction Progress

Documentation

F. Recovery Schedule: When periodic update indicates the Work is 14 or more calender days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule.

G. Computer Scheduling Software: Prepare schedules using current version of the program that has been developed specifically to manage construction schedules.

1. Use Microsoft Project, for latest Windows operating system.

2.02 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart-type, Contractor's construction schedule within 30 days of date established for commencement of work.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require three months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.

2.03 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions, including presence of rain and snow.

7. Accidents.

8. Meetings and significant decisions.

9. Unusual events.

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Change Orders received and implemented.

14. Services connected and disconnected.

15. Equipment or system test and startups.

16. Partial completions and occupancies.

17. Substantial Completions authorized.

B. Site Conditions Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 3 EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At bi-weekly intervals, update schedule to reflect actual construction progress and activities. Issue schedule 4 work days before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the work progresses, indicate final completion percentage for each activity.

Remodel 01 3200 - 4 Construction Progress

Documentation

B. Distribution: Distribute copies of approved schedule to Contracting Officer, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the work and are no longer involved in performance of construction activities.

Remodel 01 3233 - 1 Photographic Documentation

SECTION 01 3233

PHOTOGRAPHIC DOCUMENTATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Preconstruction meeting.

2. Periodic construction photographs.

B. Related Requirements:

1. Section 01 7700 "Closeout Procedures" for submitting photographic documentation as

Project Record Documents at Project Closeout.

1.02 INFORMATIONAL SUBMITTALS

A. Construction Photographs: Submit digital photographs to Contracting Officer.

1. Identification: With each digital file submittal include electronic file information stating the following information:

a. Date photograph was taken as date stamped on camera.

PART 2 PRODUCTS

2.01 PHOTOGRAPHIC MEDIA

A. Digital Images: Provide image in JPEG format, with minimum size of 8 megapixels, and date stamped by camera.

PART 3 EXECUTION

3.01 CONSTRUCTION PHOTOGRAPHS

A. General: take photographs using the maximum range of depth of field, and that are in focus, to clearly show the work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Maintain key plan with each set of construction photographs that identifies each photographic location.

B. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in file name for each image.

2. Field Office Images: Maintain one set of images accessible in the field office at Project site, available at all times for reference.

C. Preconstruction Photographs: Before commencement of work, take photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by Contracting Officer.

1. Flag construction limits before taking construction photographs.

2. Take photographs to show existing conditions adjacent to property before starting the work.

3. Take photographs of existing buildings either on or adjoining property to accurately record physical conditions at start of construction.

4. Take photographs of all the existing building exterior elevations to accurately record the physical condition of the building exterior prior to the tart of construction.

5. Take photographs of all the existing building interior spaces to accurately record the physical conditions of each room within the building prior to the start of construction.

D. Periodic Construction Photographs: Take photographs weekly, with timing each month adjusted to coincide with the cutoff date associated with each Application for Payment. Select vantage points to show status of construction and progress since last photographs were taken.

E. Final Completion Construction Photographs: Take color photographs after date of Substantial Completion for submission a Project Record Documents.

Remodel 01 3300 - 1 Submittal Procedures

SECTION 01 3300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Sections:

1. Divison 01 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule.

2. Division 01 Section "Operation and Maintenance Data" for submitting operation and maintenace manuals.

3. Divison 01 Section "Project Record Documents" for submiting Record Drawings, record

Specifications, and Record Product Data.

4. Divison 01 Section "Demonstration and Training" for submitting video recordings of demonstration of equipment and training of Owner's personnel.

1.02 DEFINITIONS

A. Action Submittal: Written and graphic information and physical samples that require Contracting Officer's responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements.

1.03 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by the construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making questions or modifications to submittals noted by the Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

1.04 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Contracting Officer's Digital Data Files: Electronic copies of CAD Drawings of the Contract

Drawings will be provided by Contracting Officer for Contractor's use in preparing submittals.

1. Contracting Officer will furnish Contractor one set of digital dat drawing file of the Contract

Drawings for use in preparing Shop Drawings.

a. Contracting Officer makes no representations as to the accuracy or completeness of digital data drawings files as they relate to the Contract Documents.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves right ti withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows:

Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

Remodel 01 3300 - 2 Submittal Procedures

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. Identification and…