Attachment 2 Statement of Work Solicitation 1232SA26Q1417.docx

US Department of Agriculture (USDA)

Statement of Work

Contents

Project Annual Fire Protection/ Life Safety System Inspections for eight (8) USDA, ARS locations combined as specified in this Statement of Work (SOW) consisting of one (1) one-year base period and four (4) one-year option periods. The total duration of this contract shall not exceed five (5) years.

General Information

1.0 Scope of Work

The vendor must perform annual inspections of fire protection and life safety systems at all sites as specified in this Statement of Work (SOW). All inspections must be performed in strict accordance with requirements as outlined below under Contractor Requirements.

2.0 Background

The USDA, ARS operates multiple research, administrative, and field facilities across Colorado and Wyoming. To ensure compliance with federal safety standards and National Fire Protection Association (NFPA) codes, each facility requires recurring annual inspections of its life safety systems. The vendor-provided inspection documentation defines the technical baseline for required inspections across eight ARS locations.

Contractor Requirements

3.0 Technical Requirements / Tasks

· Annual portable fire extinguisher inspections.

· Annual fire sprinkler system inspections (as applicable).

· Annual fire alarm system inspections (as applicable).

· Annual backflow prevention device inspections (as applicable).

· Inspection tagging for each device/system.

· Written inspection reports for all inspections performed.

· Documentation of identified deficiencies and recommended corrective actions.

The vendor must:

· Ensure personnel performing inspections are qualified and properly equipped.

· Perform inspections in accordance with NFPA 10, NFPA 25, NFPA 72, and local/state regulations.

· Perform minor onsite repairs only when pre-authorized by the Government.

· Apply inspection tags to all inspected systems/devices.

· Provide written inspection reports for each system and each facility.

· Documentation of sprinkler, alarm, and backflow testing results.

· Deficiency listings and recommended corrective actions.

· Compliance Engine submissions for applicable facilities.

· Follow all USDA, ARS access, security, and safety procedures.

The vendor will not perform:

· Major repairs or system redesign.

· Work requiring specialized equipment such as scaffolding >6 ft without prior coordination.

· Work in unsafe or inaccessible areas without approval.

· Any items explicitly excluded in vendor inspection documentation.

Applicable Standards All inspections must comply with National Fire Protection Association:

· NFPA 10 – Portable Fire Extinguishers

· NFPA 25 – Water-Based Fire Protection Systems

· NFPA 72 – National Fire Alarm and Signaling Code Local regulations.

USDA, ARS Safety Requirements and Facility Procedures.

4.0 Government Responsibilities

The Government will:

· Provide facility access for all inspection locations.

· Notify building occupants of alarms or system activity during inspections.

· Maintain appropriate environmental conditions to prevent system impairment (e.g., freezing).

· Provide system documentation (as-builts, device lists, etc.) when available.

5.0 Deliverables / Schedule

Locations & Inspection Requirements:

1. Center for Agricultural Resources Research (CARR) – Fort Collins, CO

· Annual inspection of 31 portable extinguishers

2. High Plains Grasslands Research Station (HPGRS) - Cheyenne, WY

· Annual inspection of 42 portable extinguishers

3. Central Plains Experimental Range (CPER) - Nunn, CO

· Annual inspection of 42 portable extinguishers

4. Fort Collins Research Farm (FCRF) - Wellington, CO

· Annual inspection of 40 portable extinguishers

5. Limited Irrigation Research Farm (LIRF) - Greeley, CO

· Annual inspection of 40 portable extinguishers

6. Central Great Plains Research Station (CGPRS) - Akron, CO

· Annual inspection of 81 portable extinguishers

7. Crops Research Laboratory (CRL) - Fort Collins, CO

· Annual fire sprinkler inspection

· Annual fire alarm inspection

· Annual inspection of 3 backflow devices

· Annual inspection of 12 portable extinguishers

8. National Laboratory for Genetic Resources Preservation (NLGRP) - Fort Collins, CO

· Annual fire sprinkler inspection

· Annual fire alarm inspection

· Annual inspection of 7 backflow devices

· Annual inspection of 20 portable extinguishers

6.0 Quality Assurance and Acceptance Criteria

Inspection work will be accepted when:

· All inspections for each facility are completed.

· Reports are submitted, accurate, and approved by the Government.

· All devices/systems are properly tagged.

7.0 Security Requirements

The vendor must comply with all USDA-ARS:

· Security check-in procedures

· Escort requirements (if applicable)

· Site safety protocols

Vendor-caused delays must be promptly reported for rescheduling or coordination.

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