Attachment 2 Statement of Work.pdf

STATEMENT OF WORK

Defense Finance and Accounting Service (DFAS) Rome

Closed Circuit Television (CCTV) Camera System Upgrade

Lenel OnGuard Electronic Security System Integration

1.0 PURPOSE: The purpose of this contract is to upgrade the current CCTV Camera System and integrate the Lenel OnGuard Electronic Security System for DFAS Rome.

2.0 SCOPE: The John S. McCain National Defense Authorization Act (NDAA) Section 889 applies to all components of this requirement. The Contractor shall provide labor, service, supervision, personnel, parts, tools, materials, equipment, installation, programming, hardware, software, licensing, and other items and services as needed for the completion of the CCTV Camera System upgrade and integration of the Lenel OnGuard Electronic Security System. The contractor shall provide project management of the services identified in this SOW. The contractor shall provide travel expenses for all contractor personnel.

3.0 GENERAL REQUIREMENTS: Remove and replace all Fixed, PTZ, PANO analog cameras with new Axis IP type cameras or equivalent. Remove and replace all PoE switches, Network Video Recorder. Acquire Milestone Systems or an equivalent compatible licensed software system to integrate with the current licensed Lenel OnGuard Physical Access Control System and Intrusion Detection System for monitoring and reporting purposes. NDAA Section 889 applies to this components identified in this requirement.

3.1 Security Towers: There are four (4) Security Tower locations at DFAS Rome;

E101C\W110\W315\W208. Each camera is dedicated to a given Security Tower encoder for a total of fifty-three (53) lines. Fiber is connected between all Security Towers. There are 13 new shielded CAT6 lines that shall be installed and ran from the new PoE switches to the respective camera. The other 40 shielded CAT6 lines were ran in FY22 and are in place and able to connect to the new camera(s).

3.2 CCTV Camera System: The system and associated equipment currently in place at DFAS Rome is a mixture of mostly analog cameras with 8 PELCO IP cameras in position which replaced old analog cameras due to failure. The Digital Sentry and DS Control point Software, (version 7.16.69 on Windows 7 platform) control the current CCTV system and have reached the end of life cycle.

3.3 Interior Cameras: In 2022, forty (40) shielded CAT 6 cabling lines were installed. These were put in place to connect to all FIXED interior IP cameras during the installation phase of this current requirement. Each new fixed interior IP camera shall be mounted and connected to their respective Security Tower. All old cameras along with all video and power cabling attached to those cameras shall be removed and disposed of using procedures per New York state laws and industrial standards.

3.4 One Additional Interior Camera: One (1) additional shielded CAT 6 line with RJ45 ends shall be installed from the E101C Security Tower to the N235 DSOC room on the north portion, Closed Circuit Television (CCTV) Camera System Upgrade second floor area of the DFAS building and one fixed IP camera is to be mounted and programmed for door coverage.

3.5 Exterior Cameras: Twelve (12) new shielded CAT6 cable lines with RJ45 ends shall be installed from the current camera positions to applicable Security Towers locations. Each new PTZ/PANO camera shall be mounted and connected to their respective Security Tower. All old cameras shall be removed and disposed of along with video cabling, power wiring, mounts, and brackets. The contractor shall be responsible for disposal of equipment using procedures per New York state laws and industrial standards.

a) 04 Lines to be installed for (3)PTZ and (1)Fixed at E101c.

b) 04 Lines to be installed for (4)PTZ at W110.

c) 04 Lines to be installed for (3)PTZ and (1)PANO at W315

d) 01 Lines to be installed for (1)PANO at W208

3.6 Video Storage/Playback: The CCTV camera system video storage is currently accomplished through a PELCO DS-CPPCP NVR which is in the Main Security Office (W208) and shall be removed and replaced with a new NVR with a minimum of 30 days storage capability. The hard drives from the old NVR shall be turned over the COR for disposition.

3.7 Video Processing: NET5516/NET5508 Video Encoders are located and housed in all the Security Towers (W208, W110, E101C, W315) to process analog video and shall be removed once the new IP cameras are installed.

3.8 Network PoE+ Switches: Inside the security towers are NETGEAR JGS524F ProSafe 24- Ports External with Fiber Ports. These shall be replaced and upgraded to new similar devices for each Security Tower.

3.9 Desk Monitors: The CCTV camera system utilizes two (2) Pelco PMCL665K 65" 4K Ultra High Definition LED Monitors for viewing and playback of all camera views and processing.

These monitors shall be calibrated for the new CCTV system for optimal viewing.

3.10 Shielded CAT 6 Cabling: Various lengths of shielded CAT 6 cable with RJ45 ends shall be installed for all PTZ and PANORAMIC cameras that are assigned to each security tower PoE+ switch.

3.10.1 Some CAT 6 cabling runs may exceed the maximum distance of 330 feet; in this case a PoE CAT6 Extender may be required to boost the signal booster from the camera position to the PoE+ Switch in the security tower.

3.10.2 Each shielded CAT 6 cable line run shall have the RJ45 ends attached at each end, and a continuity check of the line confirmed for operability. The length of each new line shall be

Closed Circuit Television (CCTV) Camera System Upgrade annotated on an excel document and provided to the Contracting Officer Representative (COR) upon completion.

3.10.3 The shielded CAT 6 lines shall be attached to the cameras and shall terminate at the Security Tower PoE+ switch. A 3ft patch line shall be used at the Security Tower with a patch down panel connection end. Each camera shall be noted with white labeling tape and black writing denoting each camera position.

3.10.4 The Contractor shall provide testing of each CAT 6 line, necessary troubleshooting and confirm the continuity and operability of each line. An excel document listing each camera shall be provided to the COR showing the distances of each camera line and numbered according to the Security Tower. The COR will assist in the development of the excel document. The report shall be completed and submitted to the COR upon completion of the installation.

3.10.5 The Contractor shall provide a ladder or lift(s) to install cabling and cameras as ceilings and outdoor camera locations vary in height from 10-30 feet.

3.10.6 All new CAT 6 cabling shall be neatly hung and suspended from Jhooks and be properly spaced for support and to prevent sagging and damage over time. No cabling shall be laid on the ceiling tiles or draped over other items suspended in the ceiling.

4.0 EQUIPMENT REMOVAL AND DISPOSAL: The contractor shall remove all old hardware devices not in use by the new CCTV system; servers, switches, NVR, DVR, network encoders, video signal cabling, power wiring (18/2) and any other equipment located in each Security Tower not in use or connected to the current CCTV camera system. This shall include removal of all video cabling and power wiring dedicated to each preexisting camera in the ceilings. The hard drives from the NVR shall be turned over the COR for disposition. The contractor shall be responsible for disposal of all other equipment using procedures per New York state laws and industrial standards.

5.0 DISPOSAL OF MATERIALS AND CLEANUP: The contractor shall clean up after each work period and dispose of all debris at the close of each day. The contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. The contractor shall replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

6.0 PLACE OF PERFORMANCE: Defense Finance and Accounting Service-Rome, 325 Brooks Rd, Rome, New York, 13441.

7.0 PERIOD OF PERFORMANCE: Delivery and installation completed within 90 days of contract award.

Closed Circuit Television (CCTV) Camera System Upgrade

8.0 NORMAL HOURS OF OPERATION: Work hours shall be Monday through Friday 0800-1600 hours, with the exception of US federal holidays. The Contractor shall have prior writing approval from the COR to work outside of these guidelines so as to coordinate with the site installation law enforcement personnel.

8.1 Installation Access: All contractors arriving at the Installation Access Point shall be preannounced and be cleared prior to accessing the installation. A map and directions to the installation will be provided by the COR. The contractors shall preregister their arrival at the following website: Defense Biometric Identification, DBIDS https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page. Upon arrival, the COR will meet contractor personnel at the Vehicle Control Center (VCC). Preregistered contracting personnel will enter the VCC. Contractor personnel shall bring their preregister letter or QRC scan code and valid photo identification for badging. After badging has been completed, contractor vehicles will be searched and badges will be scanned prior to entry on the installation. Each time when processing onto the installation, all contractor vehicles shall be searched and all badges shall be scanned by Installation Security Forces.

8.2 Visitor Adjudication Matrix: Contractor personnel containing any of the following offenses shall not be permitted access to the installation.

Offenses Preventing Base/Site Access Time Since Offense Current and Active Want/Warrant Want/Warrant (Current) Gang Member Validated by Law Enforcement Validation Current Unable to Verify Identity (No ID on person and Unable to verify through NCIC)

Any inability

Federal Watch List-Criminal Activity or Terrorist Watch At any time Knowingly/Willingly Engaged in Acts to Overthrow US Government

At any time

Conviction for: Time Since Offense Criminal Trespassing In past 1 year Larceny (Misdemeanor) In past 1 year Possession of Marijuana In past 1 year Assault (Misdemeanor) In past 1 year Aggravated Assault/Felony Assault In past 3 years Firearms Violations (Misdemeanor) In past 3 years Possession of Controlled Substance other than Marijuana In past 3 years Stalking (Misdemeanor) In past 3 years Menacing (Misdemeanor) In past 5 years Crimes against Juveniles In past 5 years Criminal Possession of a Weapon (Not Firearm) In past 5 years Firearms Violation (Felony) In past 5 years Larceny (Felony) In past 5 years Possession w/Intent to Distribute Marijuana or a Controlled Substance

In past 5 years https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page

Closed Circuit Television (CCTV) Camera System Upgrade

Possession/Use of Controlled Substance (Felony) In past 5 years Stalking (Felony) In the past 8 years Menacing (Felony) In the past 10 years Burglary/Robbery (Not Armed) to include Attempted In past 10 years Arson At any time Domestic Violence At any time Espionage At any time Explosives Violations In past 10 years Manslaughter In past 10 years Human Trafficking At any time Murder, to include attempted At any time Molestation, to include penetration/fondling of minor At any time Registered Sex Offender At any time Robbery/Burglary (Armed) to include Attempted At any time Sabotage At any time Terrorism At any time Treason At any time

9.0 RECOGNIZED HOLIDAYS: Unless stated otherwise in the SOW, the Contractor is not required to provide service on US federal holidays. Visit: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

10.0 DELIVERY INFORMATION: Equipment can be delivered to the DFAS-RO Warehouse, 145 Electronics Parkway, Rome, NY 13441

11.0 EQUIPMENT:

QTY ITEM AMOUNT

8 RJ45 Connectors 25 per box 7 Wire, CAT6 Plenum, Shielded 1000’ per spool 10 PTZ Cameras w/ wall mounts 2 Panoramic Cameras w/ wall mounts 41 Fixed/Static Cameras w/ wall mounts 4 Network PoE Switch - rackmount 1 Network Video Recorder, NVR - rackmount 500 2” Loop Cable/J-Hooks Hangers 106 3’ Patch Cables 4 Patch Panels (recessed for door closure) 53 Lenel Integration - Camera Licensing 53 Lenel Integration – Device Licensing 1 Rackmount Server 1 Server Access/Base License 10 LAN Power Single Port Devices https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Closed Circuit Television (CCTV) Camera System Upgrade

4 Cable Management 4 Tower Installations 1 Programming 1 Integration Software Licensing 1 Lift Rental

12.0 WARRANTY:

The contractor shall provide all warranties and associated services in accordance with the manufactures Lifetime Limited Warranty to include shipping and all other fees within 90 days of award.

13.0 QUALIFICATIONS: Contractor must possess and demonstrate a working knowledge of cabling installations and testing; any potential issues or concerns shall be disclosed prior to installation. Contractor shall be a certified Value Added Reseller (VAR) of the Lenel alarm system to include Lenel OnGuard software application for integration purposes. Contractor shall submit proof of Lenel OnGuard certifications.

14.0 SAFETY: The contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site IAW standard OSHA requirements. All contractor personnel shall comply with the Standard Industry of New York State Codes. All contractor personnel shall comply with all DFAS safety requirements. The DFAS Safety Manager is responsible for ensuring the contractor is aware of local safety requirements. The contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. The contractor shall report any safety conditions or concerns to the COR immediately.

15.0 CONTRACTING OFFICER REPRESENTATIVE (COR): Upon contract award a COR will be designated and a letter of designation will be issued to the contractor. The COR will coordinate site entry of contractor personnel. The COR will monitor all technical aspects of the contract and assist with contract administration. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR listed below is subject to change. The contractor will be notified via written communication when a change is made.

Jeffrey V. McMichael DFAS-Rome Site Support Office 325 Brooks Road Rome, NY 13441 Email: Jeffrey.v.mcmichael.civ@mail.mil

16.0 SECURITY:

Security Requirements.

mailto:Jeffrey.v.mcmichael.civ@mail.mil

Closed Circuit Television (CCTV) Camera System Upgrade

Personnel Security Investigation (PSI) Requirements – Non-Sensitive (NS) Positions (Unescorted Access). Contractor personnel will require a favorably adjudicated Tier 1, or equivalent Non-Sensitive (NS) level or higher investigation. No access to classified information, CUI, to include Personally Identifiable Information (PII), or system access required.

Personnel Security Investigation (PSI) Requirements – Uncleared (Escorted Contractors).

For contractor personnel providing virtual or remote only instruction with no recurring onsite requirements, not requiring direct access to DFAS systems/networks, Classified Information, CUI, to include PII, escorted continuously by DFAS personnel when onsite, and who do not currently possess a current U.S. Government background investigation of Tier 1 (formerly IT-III) or equivalent and higher:

The following items must be submitted for contractor personnel who are escorted:

DFAS Form 9035, Contractor Request for Investigation (CRI);

OF306, Declaration for Federal Employment

A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only”

A set of fingerprints (see Fingerprint Requirements below)

Personnel Security Investigation Waivers. For those contractor personnel who do not already have the required background investigation and adjudication, an NS position may be occupied with a pre-investigative waiver from DFAS Personnel Security provided no issues of a security concern are identified by DFAS Personnel Security after a review of all information submitted by contractor personnel. Those contractor personnel who do not qualify for a pre-investigative waiver may not occupy a NS contractor position with DFAS until the background investigation is completed and favorably adjudicated by the Defense Counterintelligence and Security Agency Adjudication and Vetting Services (DCSA AVS). It is important to note that while there is no set schedule for background investigations, as each one is different, this process can be lengthy and take several months to more than one year in some cases. Should a contractor company not wish to wait for the entire process to be completed, they may withdraw the contractor applicant from further consideration by notifying DFAS Personnel Security within sixty (60) days from the date DFAS Personnel Security determines the applicant to be ineligible for a waiver. The contractor company may then submit another contractor candidate for a background investigation.

Personnel Security Forms Required. IAW standard DFAS Personnel Security policy, ALL incoming contractors must submit a new set of fingerprints (taken within the last 30 days)*. A Declaration for Federal Employment (OF-306) should then be submitted to the Contracting Officer Representative (COR), who will submit this form along with a Contractor Request for Investigation (CRI) (DFAS Form 9035) to DFAS Personnel Security as soon as possible, but not

Closed Circuit Television (CCTV) Camera System Upgrade less than fifteen (15) calendar days prior to the intended start date. DFAS Personnel Security will review all submitted documentation to validate whether contractor personnel meet personnel security requirements to perform work on the contract or if a new background investigation is required.

*New fingerprints are not required if any of the following apply:

The person has been fingerprinted for the DCSA within the past 30 days.

The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

The person has a background investigation currently being adjudicated by the DCSA AVS or another AVS.

The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Incident Reporting Requirements.

In all cases, whenever a DFAS contractor displays conduct, or is involved in any incident, which is in violation of any of the thirteen National Security Adjudicative Guidelines*, the contractor must immediately report the incident to the contractor company Security Office/Facility Security Officer, the DFAS Manager of the area to which they are assigned, the COR, and the DFAS Personnel Security Office. Reporting to DFAS Personnel Security may be made by phone to

(317) 212-7888, by email to dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil, or, in the case of personnel physically located at DFAS Indianapolis Center, in person to the DFAS Personnel Security Office located on the third floor center hallway at Column 320T.

All incidents will be investigated by DFAS Personnel Security and, depending on the date of the subject’s most recent investigation, may need to have an updated background investigation initiated. Those that do not require a new investigation will have all relevant information regarding the incident forwarded to the DCSA AVS for review and re-adjudication.

*The thirteen National Security Adjudicative Guidelines are:

1. GUIDELINE A: Allegiance to the United States

2. GUIDELINE B: Foreign Influence

Closed Circuit Television (CCTV) Camera System Upgrade

3. GUIDELINE C: Foreign Preference

4. GUIDELINE D: Sexual Behavior

5. GUIDELINE E: Personal Conduct

6. GUIDELINE F: Financial Considerations

7. GUIDELINE G: Alcohol Consumption

8. GUIDELINE H: Drug Involvement and Substance Misuse

9. GUIDELINE I: Psychological Conditions

10. GUIDELINE J: Criminal Conduct

11. GUIDELINE K: Handling Protected Information

12. GUIDELINE L: Outside Activities

13. GUIDELINE M: Use of Information Technology

Some Examples of Incidents That Require Reporting to DFAS Personnel Security:

An arrest for any criminal offense, not including minor traffic violations, by any law enforcement agency. This DOES include the traffic offenses of Driving Under the Influence of Alcohol or Drugs, and Reckless Driving.

Violation of any court order.

Civil judgements.

Delinquencies on any debt for 180 days or longer.

Federal, State or Local tax issues or delinquencies.

Delinquencies on any Federal debt (including Federal Student Loans and Federally backed home mortgage loans).

Child Support delinquencies.

Filing for Chapter 7 or Chapter 13 bankruptcy in any Federal Bankruptcy Court.

Foreign Travel.

Marriage or Cohabitation with a Foreign National (person from a foreign country).

Having a close personal friendship with a Foreign National with regularly occurring contact.

Ownership of property or financial accounts in a foreign country; and

Closed Circuit Television (CCTV) Camera System Upgrade

Being approached by a person know to be, or suspected to be, working as an agent of a foreign government or terrorist organization, or any other person, who seeks any information about DFAS, the Department of Defense, or the U.S. Government, especially if the person offers money or something of value to the contractor employee.

It should be noted that person’s delinquent on Federal debt of any kind may not obtain or maintain favorable personnel security adjudication or be considered for a contractor position with DFAS unless they can provide documentary proof that a payment plan has been established with the government agency to whom the debt is owed, and that regularly recurring payments are being made. Contractor personnel who cannot obtain and maintain a favorable personnel security adjudication may not have access to the government data, facility, and equipment required under the contract.

NOTE: This list does not cover every potential incident or offense; any incident in which a contractor is involved, and a question exists as to whether it should be reported, should report the incident to DFAS Personnel Security, who will then determine if further action is warranted.

Failure to report an incident is, in and of itself, an incident involving personal conduct, and may, in some cases, be more serious than the original incident.

Foreign Travel by DFAS Contractor Personnel

Official and Unofficial (Personal) Travel: Official U.S. Government Business: persons employed as contractor employees with DFAS, to include those with Noncritical Sensitive (formerly IT-II) access, Critical Sensitive (formerly IT-I) access, access to critical program information (related to Research, Development, Test, and Evaluation), sensitive compartmented information, and/or special access program information, in accordance with DoD Directive 5240.06, are required to complete a DFAS Form 9133, Notification of Foreign Travel, not less than 30 calendar days prior to the scheduled travel.

One copy shall be sent the DFAS Personnel Security group box at dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil and one copy shall be turned into the Site Force Protection Office of the DFAS site where they are stationed. Site Force Protection POC information:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServi ces.aspx

Upon receipt of the completed Form 9133, the Site Force Protection Office will contact the contractor employee to validate training, complete the country/theater clearance package, as required, and schedule a Foreign Travel briefing. Immediately prior to travel, contractor employees will check with the State Department at https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html for any travel advisories for the country or region being traveled to and take the appropriate steps to ensure their safety for any location covered by a travel advisory or warning.

Closed Circuit Television (CCTV) Camera System Upgrade

Security Requirements. Contractor personnel shall follow all host security requirements in accordance with Part 117 of Title 32, Code of Federal Regulations; paragraph 117.16. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO), COR, and the DFAS Personnel Security Office.

Security Education and Training. Contractor personnel shall follow all host training requirements. Contractor personnel who require unescorted access into DFAS facilities shall receive applicable security training through the site Force Protection Office. To identify Site Force Protection Officers at each DFAS location consult the Agency Force Protection Portal Page:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServi ces.aspx

Installation Entry and Common Access Card (CAC) Requirements.

The Contractor shall comply with established security procedures for entering government installations and facilities. Contractor employees shall be required to obtain and wear identification (ID) badges that will permit access into the facility.

Contractors shall work with the assigned DFAS COR/Mission Partner Account Sponsor (MPAS) to obtain a CAC using Mission Partner Identity Credential Account Management (MP ICAM).

Under no circumstances will a CAC be issued to any person unless that person has been cleared by the DFAS Personnel Security Office to work on the contract.

All CACs and badges issued to Contractor personnel are Government property and must be returned to the assigned DFAS COR/MPAS upon departure from the program or at the conclusion of the contract, whichever comes first. CACs can also be mailed in or turned into RAPIDS locations. Contractors whose CAC is lost or stolen must report the loss as soon as possible to the assigned DFAS COR/MPAS and present documentation that the CAC is missing and describing the circumstances under which the loss occurred. The assigned DFAS COR/MPAS will follow agency CAC procedures to issue a new CAC.

Contractors’ must not share their CACs and passwords with any other staff members. The assigned DFAS COR/MPAS will report any violation or suspected violation to the Contracting Officer and DFAS MP ICAM Account Security Manager (MPASM). Any violators will be temporarily or permanently removed from the project. If a Contractor has a CAC issued from another agency, that CAC must be revoked and returned before issuance of a new CAC.