Attachment 1 Instructions to Vendors.pdf

SOURCE SELECTION INFORMATION FAR 2.101 & 3.104

Synopsis / Solicitation Instructions to Vendors / Evaluation Factors

Defense Finance and Accounting Services Closed Circuit Television (CCTV) Camera System Upgrade

Lenel OnGuard Electronic Security System Integration

Solicitation: HQ042324Q0032

Description: This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HQ042324Q0032 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This requirement is solicited as full and open competition. The associated NAICS is 561621 and the small business size standard is $25M.

Anticipated period of performance: Delivery and installation to be completed within 90 days of award.

ISSUED BY:

Point of Contact: Patty Pennington DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152 Phone Number: 614-701-2456 E-Mail address: patricia.pennington2.civ@mail.mil

CONTRACTING OFFICER: Chris Rosen Phone Number: 614-701-4555 E-mail: christina.l.rosen.civ@mail.mil

All quotes should be emailed to the contacts below before the established closing date/time.

To: Contract Specialist: Patty Pennington patricia.pennington2.civ@mail.mil Cc: Contracting Officer: Chris Rosen at christina.l.rosen.civ@mail.mil

Questions shall be submitted by May 8, 2024, at 3:00PM EST.

Quotes shall be submitted by May 15, 2024, at 3:00PM EST.

MANDATORY SITE VISIT:

Due to the need for the quoter to have a precise understanding of the requirement, a site visit shall be MANDATORY. The site visit will be held on May 7, 2024, at 9:00 AM EST. Quoters that fail to attend the site visit will be considered non-responsive and will be ineligible for award. All costs associated with the site visit will be at the quoter’s expense. Quoters shall be registered for the site visit and shall comply with all security requirements for installation access. Contact Jeffrey McMichael at jeffrey.v.mcmichael.civ@mail.mil to register. Jeffrey McMichael is the POC for the site visit ONLY. All other questions must be submitted to the Contract Specialist and Contracting Officer listed above.

mailto:patricia.pennington2.civ@mail.mil mailto:patricia.pennington2.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil mailto:jeffrey.v.mcmichael.civ@mail.mil

Defense Finance and Accounting Services Closed Circuit Television (CCTV) Camera System Upgrade

GENERAL INSTRUCTIONS:

Quotes shall include the RFQ number, date of submittal, the vendor’s name, address, CAGE, POC name, phone number, and email. Quotes shall also include attachments. The first attachment represents the vendor’s response to the Technical Certification Form. The second attachment represents the vendor’s response to the SF1449 (HQ042324Q0032), including price and clause fill-ins. Additional attachments represent the vendors additional certifications and pricing information as applicable. Vendors may use the body of the email as a cover letter. All emails shall include the RFQ number in the subject line.

SUBMISSION INSTRUCTIONS:

1. Technical Capability:

a. Technical Certification Form: Attached to the solicitation is a Technical Certification

Form. The Technical Certification Form shall be completed, signed, and returned with the quote. Quoters that fail to provide the completed and signed Technical Certification Form will be considered non-responsive and will be ineligible for award.

b. Certifications: Quoters shall also submit proof of Lenel OnGuard certifications. Quoters that fail to provide proof of Lenel OnGuard certifications will be considered non-responsive and will be ineligible for award.

2. Price Quote: Quoter shall provide pricing on CLIN 0001 of the SF1449 (HQ042324Q0032) and include additional attachments as applicable. Price is to be provided as firm fixed-price and inclusive of all requirements outlined in the Statement of Work (SOW), including all labor, service, supervision, project management, personnel, parts, tools, materials, equipment, installation, programming, hardware, software, licensing, travel expenses, and other items and services as needed for the completion of the CCTV Camera System upgrade and integration of the Lenel OnGuard Electronic Security System.

3. Provision/Clause Fill-Ins: Quoter shall complete all applicable fill-ins on the SF1449

(HQ042324Q0032).

To permit a thorough and effective evaluation, all submissions shall be as concise, complete and clear as possible so as to permit the Government to make an evaluation without further discussions. The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

EVALUATION:

The Site Visit, Technical Certification Form, and Certifications are all considered pass/fail. Those quotes that fail to attend the Site Visit and/or fail to provide the completed and signed Technical Certification Form and Certifications will not be evaluated further and will not be considered for award.

Those quotes that attend the Site Visit and provide the completed and signed Technical Certification Form and Certifications will be evaluated as follows:

Defense Finance and Accounting Services Closed Circuit Television (CCTV) Camera System Upgrade

The basis for award selection is Lowest Price Technically Acceptable (LPTA). To be technically acceptable, a quoter must receive a rating of Acceptable for Technical Capability. To be technically acceptable the quoter must also not take any exceptions to the RFQ.

1. Technical Capability: Technical Capability will be evaluated on an Acceptable/Unacceptable basis as follows:

Acceptable The quote included a Technical Certification Form that successfully demonstrates the ability to meet the requirements of the SOW.

Unacceptable The quote did not include a Technical Certification Form that successfully demonstrates the ability to meet the requirements of the SOW.

The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, only the lowest priced quote(s) will be evaluated for technical acceptability. If acceptable, the evaluation will stop at that point and award will be made to the lowest priced technically acceptable quoter. If unacceptable, the Government will continue to review quotes in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary.

2. Price: Price reasonableness will be determined in accordance with FAR 13.106-3.

Quotes shall remain valid for a minimum of 60 days.