Attachment 2 Statement of work.pdf

U.S. General Services Administration

Region 10 Public Buildings Service www.gsa.gov

Statement of Work

PROJECT IDENTIFICATION

Project Title: NARA Video Surveillance & Gates Software Upgrade

Building: FEDERAL ARCHIVES & RECORDS CENTER

Building ID #: WA0059ZZ

Building Location: 6125 SAND POINT WAY NE SEATTLE, WA 98115-7959

TABLE OF CONTENTS

CUI Statement of Work 2 of 9 government

1. Project Information 3

2. Scope of Work 8

3. Applicable Standards 8

CUI Statement of Work 3 of 9 government

1. Project Information The National Archives and Records Administration (NARA) facility requires a purchase, and installation of a new automated gates software system to allow for controlled access to the facility grounds from two (2) existing gates and new Video Surveillance System (VSS) with cameras and monitoring stations that meet agency criteria as laid out below and in attached facility drawing.

1.1. Location of Work:

1.1.1. Building Number: WA0059ZZ

1.1.2. Name: FEDERAL ARCHIVES & RECORDS CENTER

1.1.3. Address: 6125 SAND POINT WAY NE SEATTLE, WA 98115-7959

1.2. Background: The National Archives and Records Administration (NARA) is located about seven miles northeast of Seattle’s Central Business District in the Sand Point area that is just north of the University of Washington campus and near the northwestern shore of Lake Washington. This building is home for the operations of NARA’s Federal Records Center and National Archives at Seattle program offices. The facility stores temporary and permanent government records for Alaska, Hawaii, Idaho, Oregon, Washington, and the South Pacific. The archival storage area houses historically valuable records that require a temperature and humidity-controlled environment, as well as Internal Revenue Service records that require specific security measures. The building has 184,023 rentable square feet of space, which is comprised of office and warehouse space and 220 parking spaces.

The site is enclosed within a chain-linked fence with access controlled by vehicle gates

1.2.1. Project Purpose:

1.2.1.1. The existing gates software (KeriSystems Doors 32 v 4.1) is decades old and is no longer supported by the manufacturer or current operating systems authorized for use within NARA. This software currently operates on WIN7 and is not compatible with newer versions. A complete upgrade is needed to maintain current security requirements for NARA’s Level II facility.

1.2.1.2. The existing VSS has suffered one hard drive failure and needs to be replaced (current equipment is Panasonic Digital Disk Recorder, Model WJ-HD316A). The location of the VSS hardware and associated cabling will be relocated from the current Archives staff office area to the Computer Server room. Existing five (5) cameras are to be replaced (there are currently 4 interior and 1 exterior) and eight (8) new exterior cameras are to be added along with associated cabling for a total of four (4) interior and nine (9) exterior cameras. Existing monitors (currently 4) are to be replaced for a total of six (6) new monitors to support new VSS. Facility diagram is included to reflect camera and monitor placements.

1.2.2. Project Summary: Gates Software Upgrade

• Must have capability to provide for daily scheduling of openings and closings.

• Must have capability to schedule specific day closures (i.e., holidays).

CUI Statement of Work 4 of 9 government

• Must have capability to force gates open or closed as needed. Must have gate card access programming and functionality to allow for authorized card use to open gates as needed.

• Card reader box will be required at entrance to both gates.

• Must allow for vehicle exiting via ground sensor or other compatible process as recommended by selected manufacturer system (current system has vehicle ground sensor in place)

• All installed software shall be the current version with all applicable updates and installed in accordance with manufacturer’s recommendations.

• Upon installation, Contractor shall provide operator and administrator/maintenance training to required personnel, to be mutually arranged and conducted onsite during normal business hours. Instruction materials and manuals shall be included for reference. At a minimum, training should include:

o Operator Training o With equipment powered off, conduct a complete system startup.

o General operating instructions.

o Setting daily operating schedules.

o Forcing openings/closings as needed.

o Programming cards for exterior gate access.

o Administrator/Maintenance Training o All elements of Operator Training.

o Full system configuration.

o Technical support information and procedures.

1.2.2.1. Video Surveillance Upgrade

• Remove existing VSS hardware, including existing cameras and monitors, and existing wire, cable and fiber that is not compatible for continued use. Existing system and all associated equipment (excluding wire, cable or fiber) to be returned to NARA once removed.

• Install new VSS with cameras, monitoring stations and necessary wire, cable and fiber for viewing and capturing imagery of all exterior and interior locations at NARA-Seattle facility as identified in drawing.

• Entire camera network should be viewable from each monitoring station.

• New VSS to be on a dedicated stand-alone/closed Network Video

Management (VMS)/VSS with IP cameras.

• New VSS to be housed in internal NARA-Seattle computer server room.

MINIMUM VSS COMPONENT REQUIREMENTS:

• All components must meet NDAA compliance.

• New VSS to provide real time video surveillance of all NARA cameras with the ability to record video for a minimum of 45 days, playback video while monitoring real time video, and provide 40% expansion capability for future expansion. Recording system must be able to provide copies of both image and system/control data via CD-ROM, DVD, or similar digital media. System controller must support up to 16 frames per monitor (with dynamic reconfiguration: full screen;

four quadrant, one or four frames per quadrant).

• VSS shall have a Video management System (VMS) that is compatible and integrated with all VSS components/hardware and software to provide optimal operation of the VSS.

CUI Statement of Work 5 of 9 government

• New VSS must have capability to view and control any camera on any monitor.

• VSS shall be configured to provide accurate video date/time stamp and ensure 24-hour recording is enabled for all cameras.

• New VSS shall have the capability to set each camera to record only when activated by motion in the field of view.

• All installed software shall be the current version with all applicable updates and installed in accordance with manufacturer’s recommendations.

• A total of thirteen (13) cameras will be required. Locations to vary based on building and room configurations.

• New cameras shall be installed and configured in accordance with manufacturer’s recommendations and industry best practices for optimal live view and recording.

• Note: Contractor shall identify optimal mega pixel and lens capabilities for all cameras based on the required field of view and lighting for each camera.

• All camera signals must be digitally recorded (minimum of 10 frames per second in normal mode;

at least 30 frames per second in alarm mode).

• All interior fixed cameras must be high resolution, network (IP Video) color, auto-iris mini-domes.

Domes must have integrated variable lens capable of 2.8-10mm focal length. Cameras must have low light capacity, minimum illumination of .3 lux.

• All interior Pan/Tilt/Zoom (PTZ) cameras must be high resolution network (IP Video) color, day/night self-contained dome cameras.

• All exterior PTZ cameras must be high resolution network (IP Video) color, day/night

• Self-contained dome cameras. The dome must be environmental type, equipped with heaters and blowers capable of operating regardless of local weather conditions. All connections must be isolated by surge suppression. Any exterior pole mounted camera must be connected to the building via fiber optic cabling.

• All exterior fixed cameras must be high resolution, network (IP Video) color, day/night cameras (color during daylight and low-light monochrome at night). Domes must have integrated variable lens capable of 2.8-10mm focal length. Exterior cameras shall be in vandal/shatter proof housing and protected against weather. All connections must be isolated by surge suppression.

• All cameras shall have a minimum resolution of High Definition (HD); Wide Dynamic Range (WDR); shall be capable of changing camera view without moving the camera and without interrupting the full field of viewing recording.

• All exterior cameras must be motion-activated with 3 seconds pre and 5 seconds post recording thresholds.

• New monitoring (viewing) stations to be installed in six (6) total locations.

• Existing monitor locations requiring replacement monitors (4 total): front office desk; north loading dock office; textual research room desk; archival office (suspended from ceiling).

• New monitor locations (2 total): FRC office; east loading dock.

• All new monitors must be capable of providing access and control to any system camera and have the capability to view all cameras from any monitor.

• All new monitors must have the capability to show split screen images.

• All new monitors must be flat screen and a minimum of 27”. (Larger screen size might be requested for specific monitor locations based on Contractor recommendation for optimal viewing).

• All new monitors must have the capability to retrieve and view images from all cameras.

• New VSS must be supported by an Uninterruptible Power Supply (UPS) capable of supporting all systems and monitors for up to 4 hours.

CUI Statement of Work 6 of 9 government

• All video recording equipment (NVR) and control/playback stations must be password protected.

• All wire, cable, and fiber runs shall be installed in accordance with all federal, state, and local codes and/or regulations. In the instance there is a conflict between applicable codes and regulations, the most stringent shall apply.

• Upon installation, Contractor shall provide operator and administrator/maintenance training to required personnel, to be mutually arranged and conducted onsite during normal business hours.

Instruction materials and manuals shall be included for reference.

At a minimum, training should include:

Operator Training

• With equipment powered off, conduct a complete system startup. General operating instructions.

• Video review procedure.

• Changing and selecting different cameras and views.

• Saving and archiving video.

• Advanced VMS use.

Administrator/Maintenance Training

• All elements of Operator Training.

• Full system configuration.

• VMS configuration.

• System backup and recovery.

• Technical support information and procedures.

1.3. Period of Performance:

1.3.1. The period of performance, which includes installation, is Two-hundred-twenty 220 calendar days from Award to Substantial Completion and thirty 30 calendar days from Substantial Completion to Final Completion, for a total period of performance of Two hundred and fifty 250 calendar days

1.3.1.1. All submittals are required to be submitted to GSA using GSA’s Project Management Information System (PMIS). Following award the contractor is required to commence administrative requirements to include, but not limited to the following:(for additional deliverables and submittals see Section 3)

1.3.1.1.1. Submission of bonds and/or insurance documents within “ten” (10) days of contract award. The acceptance of the Bonds and Insurance will set the Post Award Meeting date (see Section 6).

1.3.1.1.2. The commencement of background investigation documents within “ten”

(10) Days of contract award (see Section 6).

1.3.1.1.3. Accepted project submittal log is required prior to the issuance of the NTP and as described in Section 3, within “ten” (10) days of award.

1.3.1.1.4. Product submittals are required to be submitted within “fifteen” (15) days of contract award unless otherwise noted (see Section 3).

CUI Statement of Work 7 of 9 government

1.3.1.2. The Contracting Officer (CO) will issue a NTP upon acceptance of all required documents, submittals, and approval of security clearances. No physical work onsite will be allowed without NTP.

1.3.1.3. Final completion is required to occur no later than "thirty" (30) calendar days after Substantial Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents (see Section 3.7).

1.3.2. Work Hours:

1.3.2.1. 1.3.2.1. The Contractor is required to perform all work specified for this project, per the following requirements: daytime hours: 7 am to 4 pm Monday through Friday, excluding weekends and Federal holidays.

1.3.2.2. However, due to several conditions, work that is desired to be performed on the weekend or federal holiday is required to be requested in advance and in writing by the Contractor. The request is required to be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the CO.

1.4. Project Collaboration and Documentation

1.4.1. Project Management Information System (PMIS) (see attachment 7.3)

1.4.1.1. GSA uses PMIS throughout the installation phase as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the Contractor will rely exclusively on PMIS to post, review, access, comment on, collaborate, or otherwise submit all project information.

1.4.1.2. The Contractor is required to use GSA’s web-based electronic Project Management Information System (PMIS). PMIS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of install projects.

1.4.1.3. The current PMIS system in use by GSA is Kahua Project Management Software.

1.4.1.3.1. The Contractor is required to request access to Kahua using the Kahua Account Request Form

CUI Statement of Work 8 of 9 government

2.Scope of Work Task 1 - The existing gates software (KeriSystems Doors 32 v 4.1) is decades old and is no longer supported by the manufacturer or current operating systems authorized for use within NARA. This software currently operates on WIN7 and is not compatible with newer versions. A complete upgrade is needed to maintain current security requirements for NARA’s Level II facility.

Task 2 - The existing VSS has suffered one hard drive failure and needs to be replaced (current equipment is Panasonic Digital Disk Recorder, Model WJ-HD316A). The location of the VSS hardware and associated cabling will be relocated from the current Archives staff office area to the Computer Server room. Existing five (5) cameras are to be replaced (there are currently 4 interior and 1 exterior) and eight (8) new exterior cameras are to be added along with associated cabling for a total of four (4) interior and nine (9) exterior cameras. Existing monitors (currently 4) are to be replaced for a total of six (6) new monitors to support new VSS. Facility diagram is included to reflect camera and monitor placements.

3.Applicable Standards Conflicts Between Codes or Standards and GSA Requirements

To ensure flexibility, GSA’s policy is to make maximum use of equivalency clauses in all codes and standards. If a conflict exists between GSA requirements and the GSA-adopted codes or standards, the GSA requirements take precedence. All such conflicts must be brought to the attention of the GSA project manager as appropriate for resolution.

3.1. The Contractor is required to comply with federal, state, and local codes at the time of award, using the latest editions, including, but not limited to the following:

3.1.1. PBS P-100

3.1.2. PBS P-120

3.1.3. Pricing Desk Guide

3.1.4. 1000.8 PBS Indoor Air Quality Management

3.1.5. PBS Key Sustainable Products Initiative PBS 1096.1

3.1.5.1. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design.

Contractor is required to submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements.

Sustainability requirements for specific interior finishes and materials may also be found at https://sftool.gov/.

http://www.gsa.gov/p100 https://www.gsa.gov/real-estate/real-estate-services/rental-policy-procedures/rent-pricing-policy https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://sftool.gov/

CUI Statement of Work 9 of 9 government

3.1.6. Occupational Safety and Health Administration (OSHA)

https://www.osha.gov/Publications/OSHA3990.pdf

3.1.7. Job site standards incorporated into the work (refer to 5.2.1.2.5)

3.1.8. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

3.1.9. International Building Code (IBC)

3.1.10. National Electrical Code (NEC)

3.1.11. GSA Region 10 - Electrical and Telecommunications Requirements http://www.osha.gov/ https://www.osha.gov/Publications/OSHA3990.pdf https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70