Solicitation Amendment 47PL0224Q0009_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Questions & Answers

RFQ 47PL0224Q0009: NARA VIDEO SURVEILLANCE & GATES SOFTWARE UPGRADE

1. Considering the information that is stored at this facility, are there Security Clearance level requirements?

A. SOW 5.11. Security and Access & SOW 3.2.1.7.1. Final Requesting Official Contractor Approval List (ROCAL) and Access Credentials

2. Is it the responsibility of the contractor to remove the old system and the supporting infrastructure? If so, does this include wiring?

B. SEE SOW 1.2.2.1. Video Surveillance Upgrade, bullet point 1.

3. What are the preferred specifications of the new cameras i.e megapixel, PTZ, fixed etc?

C. Per the SOW, “contractor shall identify optimal mega pixel & lens capabilities for all cameras….” Interior cameras PTZ; exterior cameras need to have zoom capabilities.

4. What card type will be utilized for gate access? CaC, PIV, Prox?

D. NARA currently utilizes prox cards specific to gate system. Prefer similar setup.

5. If Prox, how many cards will the contractor need to provide?

E. 20.

6. Is there an existing exit loop installed at each of the gates?

F. This information was provided at the site walk 2-14-24.

7. Is the existing exit loop functional?

G. This information was provided at the site walk 2-14-24.

8. Please provide the camera counts for each type of camera.

Interior Fixed: 0

Exterior Fixed: 9, if Exterior PTZ not feasible (need zoom functionality)

Interior PTZ: 4

Exterior PTZ: Desired option, but can go with Fixed if best solution (9 total)

9. This section states ”approval of security clearance”, is this referring to a NARA specific security clearance?

A. SOW 5.11. Security and Access & SOW 3.2.1.8. Final Requesting Official Contractor Approval List (ROCAL) and Access Credentials

10. Is there a cost associated with Kahua Project Management Software or will the Gov provide the contractor with access/software?

H. Gov does not provide the software; the Gov provides access. See SOW 1.4.1.3.1.

11. Are bays A – G open bay?

I. This information was provided at the site walk 2-14-24.

12. What is the approximate height of the bays?

J. This information was provided at the site walk 2-14-24.

13. Is the current camera wire installed in conduit?

K. This information was provided at the site walk 2-14-24.

14. Can the contractor reuse the existing conduit?

L. This information was provided at the site walk 2-14-24.

15. Are there communication rooms in the North and South ends of the building? If so, do these communication rooms have fiber and are they interconnected with the fiber?

M. This information was provided at the site walk 2-14-24.

16. Is In addition to the gates, ground sensors, and potential access control system, are there any other systems that are potentially expected to be integrated into the Video

Surveillance System (VSS) and monitoring stations.

N. No.

17. Is The floor plans do not denote any existing pedestals for Card reader boxes for the vehicle gates. Are pedestals for the card reader boxes an expectation of the government?

O. This information was provided at the site walk 2-14-24.

U.S. General Services Administration

Region 10 Public Buildings Service www.gsa.gov

STATEMENT OF WORK REV1

PROJECT IDENTIFICATION

Project Title: NARA Video Surveillance & Gates Software Upgrade

Building: FEDERAL ARCHIVES & RECORDS CENTER

Building ID #: WA0059ZZ

Building Location: 6125 SAND POINT WAY NE SEATTLE, WA 98115-7959

CUI Statement of Work 2 of 14 government

TABLE OF CONTENTS

1. Project Information 3

2. Scope of Work 7

3. Applicable Standards 7

4. Deliverable and Submittal Schedule 9

5. General Requirements 10

CUI Statement of Work 3 of 14 government

1. Project Information The National Archives and Records Administration (NARA) facility requires a design, purchase, and installation of a new automated gates software system to allow for controlled access to the facility grounds from two (2) existing gates and new Video Surveillance System (VSS) with cameras and monitoring stations that meet agency criteria as laid out below and in attached facility drawing.

1.1. Location of Work:

1.1.1. Building Number: WA0059ZZ

1.1.2. Name: FEDERAL ARCHIVES & RECORDS CENTER

1.1.3. Address: 6125 SAND POINT WAY NE SEATTLE, WA 98115-7959

1.2. Background: The National Archives and Records Administration (NARA) is located about seven miles northeast of Seattle’s Central Business District in the Sand Point area that is just north of the University of Washington campus and near the northwestern shore of Lake Washington. This building is home for the operations of NARA’s Federal Records Center and National Archives at Seattle program offices. The facility stores temporary and permanent government records for Alaska, Hawaii, Idaho, Oregon, Washington, and the South Pacific. The archival storage area houses historically valuable records that require a temperature and humidity-controlled environment, as well as Internal Revenue Service records that require specific security measures. The building has 184,023 rentable square feet of space, which is comprised of office and warehouse space and 220 parking spaces.

The site is enclosed within a chain-linked fence with access controlled by vehicle gates

1.2.1. Project Purpose:

1.2.1.1. The existing gates software (KeriSystems Doors 32 v 4.1) is decades old and is no longer supported by the manufacturer or current operating systems authorized for use within NARA. This software currently operates on WIN7 and is not compatible with newer versions. A complete upgrade is needed to maintain current security requirements for NARA’s Level II facility.

1.2.1.2. The existing VSS has suffered one hard drive failure and needs to be replaced (current equipment is Panasonic Digital Disk Recorder, Model WJ-HD316A). The location of the VSS hardware and associated cabling will be relocated from the current Archives staff office area to the Computer Server room. Existing five (5) cameras are to be replaced (there are currently 4 interior and 1 exterior) and eight (8) new exterior cameras are to be added along with associated cabling for a total of four (4) interior and nine (9) exterior cameras. Existing monitors (currently 4) are to be replaced for a total of six (6) new monitors to support new VSS. Facility diagram is included to reflect camera and monitor placements.

1.2.2. Project Summary: Gates Software Upgrade

• Must have capability to provide for daily scheduling of openings and closings.

• Must have capability to schedule specific day closures (i.e., holidays).

CUI Statement of Work 4 of 14 government

• Must have capability to force gates open or closed as needed. Must have gate card access programming and functionality to allow for authorized card use to open gates as needed.

• Card reader box will be required at entrance to both gates.

• Must allow for vehicle exiting via ground sensor or other compatible process as recommended by selected manufacturer system (current system has vehicle ground sensor in place)

• All installed software shall be the current version with all applicable updates and installed in accordance with manufacturer’s recommendations.

• Upon installation, Contractor shall provide operator and administrator/maintenance training to required personnel, to be mutually arranged and conducted onsite during normal business hours. Instruction materials and manuals shall be included for reference. At a minimum, training should include:

o Operator Training o With equipment powered off, conduct a complete system startup.

o General operating instructions.

o Setting daily operating schedules.

o Forcing openings/closings as needed.

o Programming cards for exterior gate access.

o Administrator/Maintenance Training o All elements of Operator Training.

o Full system configuration.

o Technical support information and procedures.

1.2.2.1. Video Surveillance Upgrade

• Remove existing VSS hardware, including existing cameras and monitors, and existing wire, cable and fiber that is not compatible for continued use. Existing system and all associated equipment (excluding wire, cable or fiber) to be returned to NARA once removed.

• Design and install new VSS with cameras, monitoring stations and necessary wire, cable and fiber for viewing and capturing imagery of all exterior and interior locations at NARA-Seattle facility as identified in drawing.

• Entire camera network should be viewable from each monitoring station.

• New VSS to be on a dedicated stand-alone/closed Network Video

Management (VMS)/VSS with IP cameras.

• New VSS to be housed in internal NARA-Seattle computer server room.

MINIMUM VSS COMPONENT REQUIREMENTS:

• All components must meet NDAA compliance.

• New VSS to provide real time video surveillance of all NARA cameras with the ability to record video for a minimum of 45 days, playback video while monitoring real time video, and provide 40% expansion capability for future expansion. Recording system must be able to provide copies of both image and system/control data via CD-ROM, DVD, or similar digital media. System controller must support up to 16 frames per monitor (with dynamic reconfiguration: full screen;

four quadrant, one or four frames per quadrant).

CUI Statement of Work 5 of 14 government

• VSS shall have a Video management System (VMS) that is compatible and integrated with all VSS components/hardware and software to provide optimal operation of the VSS.

• New VSS must have capability to view and control any camera on any monitor.

• VSS shall be configured to provide accurate video date/time stamp and ensure 24-hour recording is enabled for all cameras.

• New VSS shall have the capability to set each camera to record only when activated by motion in the field of view.

• All installed software shall be the current version with all applicable updates and installed in accordance with manufacturer’s recommendations.

• A total of thirteen (13) cameras will be required. Locations to vary based on building and room configurations.

• New cameras shall be installed and configured in accordance with manufacturer’s recommendations and industry best practices for optimal live view and recording.

• Note: Contractor shall identify optimal mega pixel and lens capabilities for all cameras based on the required field of view and lighting for each camera.

• All camera signals must be digitally recorded (minimum of 10 frames per second in normal mode;

at least 30 frames per second in alarm mode).

• All interior fixed cameras must be high resolution, network (IP Video) color, auto-iris mini-domes.

Domes must have integrated variable lens capable of 2.8-10mm focal length. Cameras must have low light capacity, minimum illumination of .3 lux.

• All interior Pan/Tilt/Zoom (PTZ) cameras must be high resolution network (IP Video) color, day/night self-contained dome cameras.

• All exterior PTZ cameras must be high resolution network (IP Video) color, day/night

• Self-contained dome cameras. The dome must be environmental type, equipped with heaters and blowers capable of operating regardless of local weather conditions. All connections must be isolated by surge suppression. Any exterior pole mounted camera must be connected to the building via fiber optic cabling.

• All exterior fixed cameras must be high resolution, network (IP Video) color, day/night cameras (color during daylight and low-light monochrome at night). Domes must have integrated variable lens capable of 2.8-10mm focal length. Exterior cameras shall be in vandal/shatter proof housing and protected against weather. All connections must be isolated by surge suppression.

• All cameras shall have a minimum resolution of High Definition (HD); Wide Dynamic Range (WDR); shall be capable of changing camera view without moving the camera and without interrupting the full field of viewing recording.

• All exterior cameras must be motion-activated with 3 seconds pre and 5 seconds post recording thresholds.

• New monitoring (viewing) stations to be installed in six (6) total locations.

• Existing monitor locations requiring replacement monitors (4 total): front office desk; north loading dock office; textual research room desk; archival office (suspended from ceiling).

• New monitor locations (2 total): FRC office; east loading dock.

• All new monitors must be capable of providing access and control to any system camera and have the capability to view all cameras from any monitor.

• All new monitors must have the capability to show split screen images.

• All new monitors must be flat screen and a minimum of 27”. (Larger screen size might be requested for specific monitor locations based on Contractor recommendation for optimal viewing).

• All new monitors must have the capability to retrieve and view images from all cameras.

CUI Statement of Work 6 of 14 government

• New VSS must be supported by an Uninterruptible Power Supply (UPS) capable of supporting all systems and monitors for up to 4 hours.

• All video recording equipment (NVR) and control/playback stations must be password protected.

• All wire, cable, and fiber runs shall be installed in accordance with all federal, state, and local codes and/or regulations. In the instance there is a conflict between applicable codes and regulations, the most stringent shall apply.

• Upon installation, Contractor shall provide operator and administrator/maintenance training to required personnel, to be mutually arranged and conducted onsite during normal business hours.

Instruction materials and manuals shall be included for reference.

At a minimum, training should include:

Operator Training

• With equipment powered off, conduct a complete system startup. General operating instructions.

• Video review procedure.

• Changing and selecting different cameras and views.

• Saving and archiving video.

• Advanced VMS use.

Administrator/Maintenance Training

• All elements of Operator Training.

• Full system configuration.

• VMS configuration.

• System backup and recovery.

• Technical support information and procedures.

1.3. Period of Performance:

1.3.1. The period of performance, which includes both design and construction, is Two-hundred-twenty 220 calendar days from Award to Substantial Completion and thirty 30 calendar days from Substantial Completion to Final Completion, for a total period of performance of Two hundred and fifty 250 calendar days

1.3.1.1.1. The commencement of background investigation documents within “ten”

(10) Days of contract award (see Section 5).

1.3.1.2. Final completion is required to occur no later than "thirty" (30) calendar days after Substantial Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents.

1.3.2. Work Hours:

1.3.2.1. 1.3.2.1. The Contractor is required to perform all work specified for this project, per the following requirements: daytime hours: 7 am to 4 pm Monday through Friday, excluding weekends and Federal holidays.

1.3.2.2. However, due to several conditions, work that is desired to be performed on the weekend or federal holiday is required to be requested in advance and in writing by the Contractor. The request is required to be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the CO.

CUI Statement of Work 7 of 14 government

1.4. Project Collaboration and Documentation

1.4.1. Project Management Information System (PMIS) (see attachment)

1.4.1.1. GSA uses PMIS throughout the installation phase as a repository for all project information and as a tool to manage and monitor progress and modifications.

Unless as otherwise provided, the Contractor will rely exclusively on PMIS to post, review, access, comment on, collaborate, or otherwise submit all project information.

1.4.1.2. The Contractor is required to use GSA’s web-based electronic Project Management Information System (PMIS). PMIS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of install projects.

1.4.1.3. The current PMIS system in use by GSA is Kahua Project Management Software.

1.4.1.3.1. The Contractor is required to request access to Kahua using the Kahua Account Request Form

2.Scope of Work Task 1 - The existing gates software (KeriSystems Doors 32 v 4.1) is decades old and is no longer supported by the manufacturer or current operating systems authorized for use within NARA. This software currently operates on WIN7 and is not compatible with newer versions. A complete upgrade is needed to maintain current security requirements for NARA’s Level II facility.

Task 2 - The existing VSS has suffered one hard drive failure and needs to be replaced (current equipment is Panasonic Digital Disk Recorder, Model WJ-HD316A). The location of the VSS hardware and associated cabling will be relocated from the current Archives staff office area to the Computer Server room. Existing five (5) cameras are to be replaced (there are currently 4 interior and 1 exterior) and eight (8) new exterior cameras are to be added along with associated cabling for a total of four (4) interior and nine (9) exterior cameras. Existing monitors (currently 4) are to be replaced for a total of six (6) new monitors to support new VSS. Facility diagram is included to reflect camera and monitor placements.

3.Applicable Standards Conflicts Between Codes or Standards and GSA Requirements

To ensure flexibility, GSA’s policy is to make maximum use of equivalency clauses in all codes and standards. If a conflict exists between GSA requirements and the GSA-adopted codes or standards, the GSA requirements take precedence. All such conflicts must be brought to the attention of the GSA project manager as appropriate for resolution.

CUI Statement of Work 8 of 14 government

3.1. The Contractor is required to comply with federal, state, and local codes at the time of award, using the latest editions, including, but not limited to the following:

3.1.1. PBS P-100

3.1.2. PBS P-120

3.1.3. Pricing Desk Guide

3.1.4. 1000.8 PBS Indoor Air Quality Management

3.1.5. PBS Key Sustainable Products Initiative PBS 1096.1

3.1.5.1. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design.

Contractor is required to submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements.

Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

3.1.6. Occupational Safety and Health Administration (OSHA)

https://www.osha.gov/Publications/OSHA3990.pdf

3.1.7. Job site standards incorporated into the work (refer to 5.2.1.2.5)

3.1.8. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

3.1.9. International Building Code (IBC)

3.1.10. National Electrical Code (NEC)

3.1.11. GSA Region 10 - Electrical and Telecommunications Design and Construction Requirements

3.2. Visual inspections

3.2.1. Visual inspections are required to be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and are required to be recorded on GSA form 220 by the COR or Construction Manager (CM).

3.2.1.1. Inspections are required to verify that the assembly or work product meets applicable standards.

3.2.1.2. Inspection Criteria for visual inspections of completed installations is required to be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

http://www.gsa.gov/p100 https://www.gsa.gov/real-estate/real-estate-services/rental-policy-procedures/rent-pricing-policy https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://sftool.gov/ http://www.osha.gov/ https://www.osha.gov/Publications/OSHA3990.pdf https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70

CUI Statement of Work 9 of 14 government

● Normal lighting position- Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc) and natural lighting.

● Normal viewing position- The normal viewing position is required to be established at a minimum distance of five feet perpendicular from the surface to be viewed.

3.2.1.2.1. Inspection lighting is required to be representative of normal lighting conditions in intensity and location. Consider window treatments and/or any other decorative finishes that could affect lighting and viewing.

3.2.1.2.2. A normal viewing position is required to be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

3.2.1.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

4.Deliverable and Submittal Schedule

4.1. All submittals are required to be submitted to GSA using GSA’s Project Management Information System. (refer to section 1.4)

4.2. Closeout submittals

4.2.1. The contractor is required to provide the following closeout documents, as applicable, in electronic format no later than "thirty" (30) calendar days after Substantial Completion, to include, but not limited to:

4.2.1.1. Specifications manuals, as applicable, with changes approved during the project.

4.2.1.2. Final inspection and test results specified in this Statement of Work.

4.2.1.3. As-built drawing and redline documents

4.2.1.4. Specifications manuals, as applicable, with changes approved during the project.

4.2.1.5. Product data and shop drawings:

4.2.1.5.1. The contractor is required to combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like pdf.

CUI Statement of Work 10 of 14 government

4.2.1.5.2. The data is required to be organized in CSI divisional format and hierarchy.

4.2.1.6. Operations and Maintenance Manuals (O&M) in PDF format

4.2.1.6.1. O&M manuals are required to provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturer’s recommendations.

4.2.1.6.2. The contractor is required to provide maintenance training, Maintenance Training is required to address cycles of replacement and use of any special tools, etc. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

4.2.1.7. Warranty Letters

4.2.1.7.1. The Contractor is required to provide signed copies in electronic format of all warranties. The warranty start date is required to begin no earlier than the date of the installation and acceptance. The warranty letters are required to include the point of contact with current contact information and response times.

4.2.1.8. Final Requesting Official Contractor Approval List (ROCAL) and Access Credentials

4.2.1.8.1. The Contractor is required to provide a final ROCAL, indicating the dates that all staff have been removed from the project.

4.2.1.8.2. The Contractor is required to return all access credentials to the GSA and provide written or email confirmation from the issuing official.

5. General Requirements

5.1. Post Award Meeting

5.1.1. The contractor and teams are required to attend the Post Award Meeting. The

CO/COR will host an administrative Post Award meeting within “ten” (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of

CUI Statement of Work 11 of 14 government work. At the meeting, the contractor is required to provide evidence that all employees and subs are in the process of obtaining security clearances (see Section 5.11) and provide for approval any revisions in the Project Schedule or PMP, per Section 5 below. As a minimum, the following items are required to be discussed:

5.1.1.1. Confirm all preliminary documentation and badging is in process

5.1.1.2. Clarify outstanding questions

5.1.1.3. Review security and safety issues

5.1.1.4. Review the Initial RO List and identify POC 1

5.1.1.5. Schedule, phasing, integration, and coordination

5.1.1.6. Schedule site visits and additional discussions

5.1.1.7. Site conditions and rules

5.1.1.8. Submittals

5.2. Pre-Kick Off Meeting

5.2.1. The Contractor is required to attend Pre-Kick Off Meeting conducted on site and coordinated by CO/COR. Prior to this meeting all activities (submittals, contractor adjudications, etc.) are required to be complete.

5.2.1.1. Agenda - will be provided by CO/COR prior to meeting. This meeting will discuss all expectations of each stakeholder associated with this contract.

5.2.1.2. Meeting Minutes - will be captured by CO/COR and distributed to stakeholders NLT one business day after meeting.

5.3. Progress Meetings

5.3.1. The Contractor is required to be available to meet with the CO/COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

5.3.2. The Contractor is required to keep CO/COR informed, through meetings or reports, onsite discussions or emails of progress and potential problems with the project.

CUI Statement of Work 12 of 14 government

5.3.3. The Contractor is required to Chair (weekly) progress meetings.

5.3.3.1. The contractor is required to prepare an agenda addressing the schedule and progress, scope, deliverables and action items.

5.3.3.2. Daily reports with photos and QC is required to be reviewed

5.4. Building Requirements

5.4.1. The building will be occupied by federal staff and potentially the public during the construction phase. The Contractor is required to minimize disruptions and ensure the safety of building tenants and the public is maintained at all times, to include, but not limited to:

5.4.1.1. Keep supplies and materials in their staging areas and provide safety features such as cones, fencing or locked doors.

5.4.1.2. Provide dust and odor containment, meeting GSA Indoor Air Quality standards.

5.4.1.3. Plan noisy or vibrating work to ensure disruptions to the Government operations and work are minimal. Provide planning documents like “Sequence of Operations” or “Look-ahead Schedules” to inform stakeholders.

5.4.1.4. Erect safety barriers (passive and/or active) and provide warning signs.

5.4.1.5. Availability of parking, loading dock access and lay down areas is limited and subject to approval. Schedule all deliveries with COR and Property Manager.

5.5. Daily Cleanup

5.5.1. The contractor is required to keep all areas open to the public or the tenant free from hazards, dirt and debris.

5.5.1.1. Remove all waste and debris from the worksite and building, by the end of each day.

5.5.1.2. The building disposal system may not be used for construction waste.

CUI Statement of Work 13 of 14 government

5.5.1.3. The contractor is required to provide waste removal for construction debris and a dumpster or roll-off bin with a lockable lid.

5.6. Utilities

5.6.1. Water and electric service will be provided to the Contractor at no cost.

5.6.2. The contractor is required to provide for exterior portable restrooms for crews, facility restroom use is approved by the Property Manager, utility outages, etc.

5.7. Protection

5.7.1. The Contractor is required to provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment or the building structure from damage.

5.7.2. The Contractor is required to provide all engineering controls to protect all areas being worked on from the migration of dirt, dust, oils and spray.

5.7.3. The Contractor is required to replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

5.8. Work Site Access

5.8.1. The Contractor is required to ensure access to the site maintains the following protocols:

5.8.1.1. Enter the worksite through employee entries or roll up doors for the dock access.

5.8.1.2. Coordinate all deliveries with the Property Manager.

5.8.1.3. Use rubber-tired vehicles for conveying material inside the building and provide temporary covering to protect floors.

5.8.1.4. Provide and/or coordinate elevator wall protections.

5.8.1.5. Provide safety barriers per the site safety plan.

5.9. Safeguard of Equipment, Supplies, and Materials

5.9.1. The Contractor is required to safeguard all equipment, supplies and materials.

The Government will not be responsible for any loss or damage to materials, CUI Statement of Work 14 of 14 government supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in their bid.

5.10. Site Closeout Requirements

5.10.1. The Contractor is required to complete all tasks listed below prior to submitting the final invoice for payment:

5.10.1.1. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Ensure that cleaning covers the pathways to the work site as well as inside the work site.

Ensure cleaning materials comply with all manufacturer’s written instructions and meet GSA PBS Key Sustainable Products Initiative PBS

1096.1 and 1000.8 PBS Indoor Air Quality Management.

5.10.1.2. Remove all debris, tools, equipment and materials from the job site.

5.11. Security and Access

5.11.1. The Contractor is required to ensure all workers pass a background investigation prior to the start of the work. Refer to GSA Office of Mission Assurance (OMA), HSPD-12 Policy (Attachments Section 7, Vendor Security Training).

https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs

Services Acquisitions Branch 1301 A Street, Suite 610 Tacoma, WA 98401 USA

A. Extend the solicitation closing date from 2/26/2024 to 3/04/2024 3pm PST.

B. Answer questions received.

C. Revise Statement of work (added sections 4 &5) D. Attachments Q&A REV1, SOW REV1

Services Branch Team B 1301 A Street, Suite 610 Tacoma, WA 98401 USA NameandTitleSigner[0]: