Attachment 2 - Statement of Work As of 07.16.2025.pdf
PDF 129 KB Posted
- Attached to
- 6530--Ancillary Patient Eye Exam Chairs & Radiology Patient Exam Chairs (Brand Name or Equal)
- Solicitation number
- 36C26025Q0754
About this file
This Statement of Work (SOW) details a requirement for the Veterans Health Administration (VHA) to procure healthcare furniture for the American Lake VA Campus in Tacoma, Washington. The procurement specifically focuses on specialty patient exam chairs for ophthalmology and radiology departments, characterized as a "Brand Name or Equal" requirement. Furniture delivery is scheduled for completion by October 2025, with strict delivery protocols including advanced notification, specific labeling requirements, and coordination with Emerald Blue Moving and Storage (EBMS).
Key performance requirements include providing technical specifications, maintenance manuals, and adhering to precise delivery guidelines. The contractor must ensure furniture items have smooth, defect-free surfaces without hazardous projections or sharp edges. Warranty terms mandate that defective parts will be replaced at no cost to the government, with the warranty period beginning upon government acceptance. Delivery is restricted to specific business hours, excluding recognized US federal holidays, and requires precise communication and scheduling with the VA Point of Contact (POC) at least 14 business days prior to delivery.
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Other files
| File | Type | Posted |
|---|---|---|
| Sources Sought Notice 36C26025Q0754.pdf | ||
| Attachment 1 - Drawings and Salient Characteristics.pdf | ||
| 36C26025Q0754.docx | DOCX document |
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Text version
STATEMENT OF WORK
As of 7/16/2025
1.0 GENERAL SCOPE
The Veterans Health Administration (VHA) has a requirement for healthcare furniture for American Lake VA Campus located at 9600 Veterans Way SW Tacoma, WA 98493 that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.
This is a Brand Name or Equal requirement regarding specialty patient exam chair furniture specific to the areas of ophthalmology and radiology.
The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.
2.0 PERFORMANCE REQUIREMENTS
The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.
Furniture delivery for Ancillary Patient Eye Exam Chairs and Radiology Patient Exam Chairs at the Puget Sound VAHCS will be required to be completed no later than October, 2025.
Duty hours will be 8:00AM-5:00PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.
Furniture delivery for the American Lake Campus will be shipped to:
Department of Veterans Affairs
C/O Emerald Blue Moving and Storage (EBMS)
18325 Segale Park Drive B WH4
Tukwila, WA 98188
The contractor shall take the following site conditions into account for delivery:
- Site can be accessed through either the front door or the side door and there is a sidewalk to each.
- Site will accommodate a 53’ trailer for furniture delivery.
- Site does not require union labor.
- EBMS protocol regarding New Deliveries are to be followed:
o Appointment must be set for receiving on specific warehouse calendar to be coordinated by warehouse #4 manager:
In addition, the contractor shall:
a. All Items are to be tagged/labeled clearly stating the following:
NAME OF MANUFACTURER: ___________________
PROJECT NAME: Eye Exam ancillary patient seating POC: (Will be announced upon award)
CLIN #: ___________
b. Awarded contractor will be responsible for coordinating and communicating scheduling requirements for product delivery.
c. Provide maintenance manuals for all products specified.
d. All items/boxes to be CLEARLY labeled as in item a. above upon arrival. If not clearly labeled as above, the contractor will be responsible for clarification, return shipments, replacement at their own expense.
a. The CLIN # that is assigned within the contract solicitation is REQUIRED to match the CLIN # on the box label (item a) when shipped.
3.0 PRODUCT
General
All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and not exhibit to flaking, cracking, or loss or adhesion.
Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.
See salients for technical requirement of products.
Delivery
a. Contractor shall contact the POC at least 14 business days prior to the start of work/shipping to ensure that the building is ready for install.
b. In the event there is a delay in delivery, Contractor must notify the assigned VA POC immediately in writing, preferably via email.
c. Contractor shall provide the POC with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum in advance.
d. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.
Warranty Items
a. The warranty of an item is to start on the date of acceptance of the products/services by the Government VA POC.
b. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.
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