Attachment 2 - Specifications with Drawings and Pictures.pdf

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STATEMENT OF WORK

U.S. DEPARTMENT OF STATE

OBO FACILITIES MANAGEMENT DIVISION

CMR FIREDOORS REPLACEMENT

U.S. Embassy Madrid

Spain

December, 2025

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1. INTRODUCTION / SUMMARY OF WORK PROJECT

Inspections identified that various existing rooms, doors and corridor conditions within the CMR do not meet updated fire safety codes or Department of State (DOS) risk mitigation guidelines. The work detailed in this SOW addresses these deficiencies by providing fire-rated assemblies, updated escape hardware, proper smoke and fire seals, and finishing work as required by code.

Address: The site is located at Paseo de La Castellana, 48. Madrid, Spain

The project is to replace existing doors with certified fire-rated doors at the Chief of Mission Residence (CMR), including installation of fire-resistant hardware, panic bars, door closers, masonry finishes, and compliance with both U.S. and Spanish/European codes. All modifications are to keep the same look and feel of the existing materials, but bring it up to modern fire, safety, and accessibility standards.

2. SCOPE OF WORK

2.1 PRIOR TO IMPLEMENTATION

Required site visit and survey. The contractor shall be responsible for researching the existing conditions and matters that affect the cost or performance of the services. The contractor is required to attend a site visit to confirm all measurements and survey existing layout prior to submission of BOM and quotation. Measurements provided are approximate and the US Embassy shall not be held responsible for inaccurate dimensions.

The contractor shall coordinate and obtain any permit required by local authorities for the execution of the project.

DOCUMENT SUBMITTAL PACKAGE. Submit before awarding process, document submittal package that includes:

• Product Data: Manufacturer’s data sheets on each product to be used, including:

• Shop Drawings:

Show typical details of assembly, erection, and anchorage.

• Design, bill of material to be installed, materials provided by the contractor must be approved before prefabrication and installation.

• Complete finalized Work Plan including Critical Path Method (CPM) schedule.

DOCUMENT SUBMITTAL PACKAGE. Submit to the CO and/or COR within 15 days of Notice to Proceed, document submittal package that includes:

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• Activity Hazard Analysis (AHA) with detail specifications of the safety plan to be implemented.

• Selection Sample

• List of personnel to be approved by the Embassy for the access request.

2.2 IMPLEMENTATION

AREA ISOLATION AND ACCESS RESTRICTION

The contractor shall provide a plan for the isolation and restriction of access to the area to be intervened.

Works must only be carried out by staff with technical knowledge to do so and always complying with the security rules.

The contractor shall cover and protect the wallpaper, the floor and carpets in the area using plastic, carpets and cardboard, shall include any necessary replacements and final removal.

The contractor shall take all necessary precautions to protect existing facilities, including but not limited to wallpaper, tiles, and flooring. During the removal of existing frames and doors, the contractor must exercise utmost care to minimize damage to the surrounding areas. Damage occurring outside the immediate vicinity of the frames will be considered negligence and a failure to adequately protect the site. In such cases, the contractor will bear all costs associated with the repair or replacement of the damaged areas. While it is understood that some damage may be unavoidable in areas directly beneath or adjacent to the frames, the contractor shall make every effort to minimize such damage. If damage occurs, the contractor shall extend the width of the frame as necessary to address and remediate the affected area.

The contractor shall remove and relocate furniture as required to protect them from damage during work in each area of the residence. The contractor shall remove and reinstall any electrical/data installation that could be affected in the working area.

The Contractor shall provide samples; doors design for approval before any renovation work. See on Attachment N1 – Drawing N1 The floor plan of the areas to intervene.

No construction work shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

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2.3 PROJECT DETAILS

2.3.1 INSTALLATION OF FIRE RATED DOORS GENERAL REQUIREMENTS

The contractor shall remove existing doors on the Ground floor and first floor service stair hall. See details of the doors to be replaced shown on the floor plans in Attachment A1 and following.

Supply and install fire-rated doors, ensuring compliance with local, national, and international safety standards. All doors must comply with NFPA 80 and local EN standard. Follow the relevant fire resistance standards in EN 1634-1 for the doors and frames.

Self-closing Mechanisms: Each door must be equipped with a functional self-closing mechanism, which ensures that it will close automatically in the event of a fire.

All new doors must be equipped with a door closer. Doors shall be operable without keys, tools or special knowledge.

All hallway doors must have fire exit hardware (panic bar hardware) and they are required to swing out in the direction of exit travel.

All new hallway exit doors must also get a new green fire exit sign with battery backup.

Installation requirements for fire doors:

All fire doors must be installed by qualified professionals experienced with fire door installations, ensuring compliance with fire safety regulations.

Fire Door Assembly: Ensure the door assemblies have frames, hardware, and seals meeting fire resistance standards.

Includes disassembly of existing doors, solidification of frame interiors, floor trims as needed (wood or cement), masonry finishing, and adaptation to embedded frames.

Sealing:

• Complete perimeter sealing of frame-to-wall joints to ensure sectorization and compliance with explosion-resistance recommendations.

• Install smoke seals around the door perimeter to prevent the passage of smoke, which can be more hazardous than flames.

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Labeling and Certification:

Fire Door Labeling: Each installed fire door must have a visible label indicating the fire resistance rating and certification for the relevant testing standards (EN 1634-1).

All installation work must have documented certification from manufacturers and fire resistance testing labs.

The installation must meet the Código Técnico de la Edificación (CTE), ensuring fire resistance standards are met.

2.3.2. INSTALLATION OF FIRE SAFETY DOORS - GROUND FLOOR

The contractor shall replace nine (9) doors located on the ground floor of the CMR as shown on the Floor Plan A1-N1. The contractor shall follow the general requirements explained in section 2.3.1. and those listed in this section.

Supply and install nine (9) Fire-Rated Doors – Wooden Doors (Residential Areas). For aesthetic consistency, the new doors must be the same color and design as the current ones.

Fire rating:

• Model: EI2-60 C5 wooden fire doors (Model F2C or equivalent). Total 5 doors for entrance hall and other areas.

• Model: EI2-30 C5 wooden fire doors (Model F2C or equivalent) Total 4 doors for bedrooms.

Dimensions: 2030x825x55mm door leaf; 90x35mm frame

Areas:

• Entrance Halls (escape routes)– Two (2) doors

• Bedrooms: Total Four (4) doors o Marbella Rooms (bed, living and bath)- Three (3) doors.

o Seville Room – One (1) door.

• Other areas: Library, Men's/Women's restrooms – Three (3) doors.

Configuration: Single-leaf, right or left opening

Finish: Raw MDF, central decoration, lower plinth, 100x16mm molding.

New doors must match the existing moldings and design.

• Doors: Valspar R95C, Ode to Joy, Eggshell finish

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• Trim: Valspar Foxtrot, 7003-3, Eggshell finish

Frame: Includes draught excluder and intumescent seal; mouthpiece up to 240mm

Doors at the entrance hall are required to swing out in the direction of exit travel.

Hardware:

• All doors shall be provided with 4 RF CE-marked fire-rated hinges.

• Approved crank-only lock and panic bar system (CISA 59600) for the two (2) entrance hall doors.

• Lock with internal thumb turn. Total for the other seven (7) doors.

ADA-compliant brass handle sets.

• All doors must be equipped with proper self-closing. Spring adjustable closers TS68 (force 2-4)

Installation requirements.

Shall comply with the general requirements listed on section 2.3.2.

Full assembly in block; mounted with masonry and carpentry finishing;

includes any necessary trimming to adapt to existing floor levels.

The new doors must be the same color and design as the current ones on both sides. Fireproofing painting, two colors to be approved before application.

All the material must be supplied by the contractor.

2.3.3 INSTALLATION OF FIRE SAFETY DOORS - SERVICE STAIRS

The contractor shall replace the doors located at the service stair halls of the CMR as shown on the Floor Plan A1-N2. The contractor shall follow the general requirements explained in section 2.3.1. and the details listed in this section.

Supply and install three (3) Fire-Rated metal doors at the service stairs at the ground floor and first floor of the residence.

Model: EI2-60 C5 METAL fire doors

Dimensions/area

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• Ground Floor service stairs entrance door. Dimensions 2050x890. One (1) door.

• First floor service stairs hall. Dimensions 2050x990. Two (2) doors.

o Finish: Oven-baked lacquered paint RAL 9010 (white) o Configuration: Single-leaf, right or left opening o Hardware:

• All doors must be equipped with proper self-closing. Spring adjustable closers TS68 (force 2-4).

• Approved crank-only lock and panic bar system (CISA 59600). Doors are required to swing out in the direction of exit travel.

• Fire-rated polyamide handles (on exterior side of the door).

Installation:

It shall comply with the general requirement listed on section 2.3.1.

Full assembly in block; mounted with masonry finishing; includes any necessary opening and trimming to adapt to existing walls and floor levels.

2.3.4 .INSTALLATION OF FIRE SAFETY DOOR- MAINTENANCE ACCESS DOOR GROUND FLOOR

CEILING

The contractor shall supply a fire rated access door above the false ceiling (wall named GF-H-A on picture at section A3-N3).

Supply and install One (1) Fire-Rated metal doors.

Model: EI2-60 C5 METAL fire doors

Dimensions/area

• Access door ground floor ceiling. Dimensions 1200x890. One (1) door.

Dimensions could be adjusted to a standard maintenance access door.

Finish: Oven-baked lacquered paint Gray

Configuration: Single-leaf, right or left opening

Hardware:

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• All doors must be equipped with proper self-closing. Spring adjustable closers TS68 (force 2-4).

• Fire-rated polyamide handles (on exterior side of the door).

Installation

Shall comply with the general requirements listed on section 2.3.1.

2.3.5. MASONING AND PAINTING ALL AREAS INTERVENED

The contractor shall repair, patch and paint all the walls in the areas intervened.

Apply two coats of fire-rated filler/plaster to walls for smooth finish and to enhance fire resistance. Finish with one coat of fire-retardant paint selected by client, default color RAL 9010, ensuring the coating does not compromise fire resistance.

Inspect all painted surfaces for uniformity and proper coverage.

Protect finished surfaces during remaining construction activities.

All the material must be supplied by the contractor.

2.3.6 DISPOSE AND CLEAN INTERVENED AREA(S)

Handling and disposing of all debris; daily.

The contractor will rectify any damage to any areas affected on completion of the works.

Contractor shall do a final cleaning of the work, releasing mortars adhered to floors, sweeping and removing debris at the foot of the load, load, and transport to the landfill.

Clean all intervened area(s).

This item must include collection and treatment of all the materials from dust on container. Management and transport of inert waste, with container, to specific landfill.

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2.4 AFTER IMPLEMENTATION

When all site work is complete, the Contractor's site superintendent shall review all activities and walk the project area with the COR to ensure that the Embassy staff is satisfied, and all work items are acceptable. If any items are not completed, they shall be noted and provided to the Contractor to be addressed and completed immediately.

The Contractor shall ensure that, upon demobilization, the site is left in a clean and orderly appearance, equal to or better than prior to start of work.

The contractor shall allow for testing and commissioning of the entire system.

3. COMPLIANCE WITH SAFETY LAWS AND BUILDING CODES:

3.1 U.S. Standards:

NFPA 80 – Standard for Fire Doors

NFPA 101 – Life Safety Code nternational Building Code (IBC)

3.2 Spain/European Union Standards:

Fire doors must comply with EN 1634-1 for fire resistance testing, ensuring the doors meet the required fire resistance duration and EN 1366-3 for penetration sealing compliance.

All fire doors must carry the CE marking to confirm conformity with the Construction Products Regulation (CPR).

Follow the Código Técnico de la Edificación (CTE) to ensure that fire doors meet the required fire resistance based on the building's function and usage.

3.3 The contractor shall provide installation, maintenance and inspection requirements of fire doors and hardware to meet legal requirements.

4. SAFETY PROGRAM (Abridged)

Contractor must submit with the bid, an Activity Hazard Analysis (AHA).

The Contractor must review the work and write a summary of any hazards expected (AHA).

The AHA must address what the Contractor will do to mitigate those hazards.

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This may be task items such as “Use lock-out, tag-out for electrical circuits”, “Use Personal Protective Equipment (PPE) when pouring concrete”, etc.

General. The contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; avoid interruptions of Government operations and delays in project completion dates; and control costs in the performance of this contract. For these purposes, the contractor shall:

Provide appropriate safety barricades, signs and signal lights.

Comply with the standards issued by US government over occupational health and safety issues;

and, Ensure that any additional measures the contracting officer determines to be reasonably necessary for this purpose are taken.

Additional requirements regarding safety are applicable and referenced from the Corp of Engineers Safety Manual EM 385-1-1, available on the internet, if the work involves and required:

• Scaffolding;

• Work at heights above two (2) meters;

• Trenching or other excavation greater than one (1) meter in depth;

• Earth moving equipment;

• Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

• Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

• Hazardous materials—a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

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• Hazardous noise levels.

Records. The contractor shall maintain an accurate record of exposure data on all accident incidents to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

Subcontracts. The contractor shall be responsible for its subcontractors' compliance with this clause.

Written safety program. Before commencing work, the contractor shall:

• Submit a written plan to the contracting officer’s representative for implementing this clause. The plan shall include specific management or technical procedures for effectively controlling hazards associated with the project; and,

• Meet with the contracting officer’s representative to discuss and develop a mutual understanding relative to administration of the overall safety program.

Procedure in case of injury or emergency events.

• Notification. The contracting officer’s representative shall notify the contractor of any non-compliance with these requirements and the corrective actions required. This notice, when delivered to the contractor or the contractor's representative on site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to promptly take corrective action, the contracting officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of work order issued under this clause.

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5. PERIOD OF PERFORMANCE

The project shall start within five (5) calendar days after the date the Contractor receives the Notice-to-Proceed (NTP) issued by the CO. The contractor shall sustain a Kick-off meeting to review the SOW, detailed schedule, execution, and safety plan.

Timetable of Deliverables

The Contractor shall provide the final proposal design of the Fire rated doors within 10 days of Notice to Proceed.

Complete the entire work no later than 110 calendar days after Design approval. The time stated for completion shall include final cleanup of the premises.

Throughout the Project: Weekly Progress reports if it lasts longer than a week.

Project Close-out and Final Completion.

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ATTACHMENT 1: DRAWINGS

A1- N1. WOOD DOOR. Ground floor doors to be replaced with wood Fire rated doors

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A1- N2. Service stairs - Metal Fire rated doors

GROUND FLOOR

Hallway

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ATTACHMENT 2: DOOR DETAILS

Note: The door measurements are for reference only. Contractor must verify the measurements of the doors installed and present proposed replacements for pre-approval.

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ATTACHMENT 3: PICTURES

A3- N1. Picture of Ground floor doors

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A3- N2. Pictures of Service stairs door – Ground floor

A3- N3. Pictures of Ground floor ceiling area where the door for maintenance access is to be located– Metal door

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