Attachment 2 - Specifications with Drawings and Pictures.pdf

SOLICITATION

STATEMENT OF WORK

CMR FIRE DOOR REPLACEMENT & FIREPROOFING PROJECT

U.S. EMBASSY

Madrid, Spain

July 2025

1 PROJECT DESCRIPTION

The scope of this project entails to replace of existing doors with certified fire-rated doors at the Chief of Mission Residence (CMR), including installation of fire-resistant hardware, panic bars, door closers, masonry finishes, and compliance with both U.S. and Spanish/European codes. Additional scope includes ceiling and walls construction, painting, and sealing penetrations with fire-resistant materials. All modifications are to keep the same look and feel of the existing materials, but bring it up to modern fire, safety, and accessibility standards. The scope also includes addressing firestopping measures for wall penetration to improve the fire safety of the building.

Address: The site is located at Paseo de La Castellana, 48. Madrid, Spain

Inspections identified that various existing doors and corridor conditions within the CMR do not meet updated fire safety codes or the Department of State (DOS) risk mitigation guidelines. The work detailed in this SOW addresses these deficiencies by providing fire-rated assemblies, updated escape hardware, proper smoke and fire seals, and finished work as required by code.

2 SCOPE OF WORK

2.1 PRIOR TO IMPLEMENTATION

2.1.1 Required site visit and survey. The contractor shall be responsible for researching the existing conditions and matters that affect the cost or performance of the services. The contractor is required to attend a site visit to confirm all measurement and survey existing layout prior to submission of BOM and quotation. Measurements provided are approximate and US Embassy shall not be held responsible for inaccurate dimensions.

2.1.2 The contractor shall coordinate and obtain any permit required by local authorities for the execution of the project.

2.1.3 DOCUMENT SUBMITTAL PACKAGE AFTER CONTRACT AWARD

2.1.3.1 Submit to the CO and/or COR within 10 days before to start the installation document submittal package that includes:

2.1.3.1.1 Activity Hazard Analysis (AHA) with detail specification of the safety plan to be implement.

2.1.3.2 The Contractor shall provide the proposal design of the fire rated doors within 10 days of Notice to Proceed.

2.1.3.3 List of personnel to be approved by the Embassy for the access request, withing 10 days of contract award.

2.2 IMPLEMENTATION

2.2.1 DESIGN

2.2.1.1 The contractor shall conduct a thorough assessment of the existing layout and structural integrity.

2.2.1.2 The Contractor shall provide samples, doors design for approval before any renovation work.

2.2.1.3 No construction work shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

2.2.2 AREA ISOLATION AND FURNITURE PROTECTION

2.2.2.1 The Contractor shall develop and submitted for review and acceptance the Plan for isolation as part of their Accident Prevention Plan 10 days before of the start of the works.

2.2.2.2 The contractor shall cover and protect the wallpaper, the floor and carpets in the area using plastic, carpets and cardboard, shall include any necessary replacements and final removal.

2.2.2.3 The contractor shall take all necessary precautions to protect existing facilities, including but not limited to wallpaper, tiles, and flooring. During the removal of existing frames and doors, the contractor must exercise the utmost care to minimize damage to the surrounding areas. Damage occurring outside the immediate vicinity of the frames will be considered negligence and a failure to adequately protect the site. In such cases, the contractor will bear all costs associated with the repair or replacement of the damaged areas. While it is understood that some damage may be unavoidable in areas directly beneath or adjacent to the frames, the contractor shall make every effort to minimize such damage. If damage occurs, the contractor shall extend the width of the frame as necessary to address and remediate the affected area.

2.2.2.4 The contractor shall remove and relocate furniture as required to protect them from damages during work at each area in the office. The contractor shall also remove and reinstall any electrical installation, light, duct, ceiling support that could be affected in the working area.

2.2.3 INSTALLATION OF FIRE RATED DOORS GENERAL REQUIREMENTS

2.2.3.1 The contractor shall remove existing doors on the Ground floor, first floor service stair hall and second floor. See details of the doors to be replaced shown on the floor plans in Attachment A1 and following.

2.2.3.2 Supply and install fire-rated doors, ensuring compliance with local, national, and international safety standards. All doors must doors comply with NFPA 80 and local EN standard. Follow the relevant fire resistance standards in EN 1634-1 for the doors and frames.

2.2.3.3 Self-closing Mechanisms: Each door must be equipped with a functional self-closing mechanism, which ensures that it will close automatically in the event of a fire.

2.2.3.4 All new doors must be equipped with a door closer. Be operable without keys, tools or especial knowledge.

2.2.3.5 All hallway doors must have fire exit hardware (panic bar hardware) and they are required to swing out in the direction of exit travel.

2.2.3.6 All new hallways exit doors must also get a new green fire exit sign with battery backup.

2.2.3.7 Installation requirement for fire doors:

2.2.3.7.1 All fire doors must be installed by qualified professionals experienced with fire door installations, ensuring compliance with fire safety regulations.

2.2.3.7.2 Fire Door Assembly: Ensure the door assemblies have frames, hardware, and seals meeting fire resistance standards.

2.2.3.7.3 Includes disassembly of existing doors, solidification of frame interiors, floor trims as needed (wood or cement), masonry finishing, and adaptation to embedded frames.

2.2.3.7.4 Sealing:

• Complete perimeter sealing of frame-to-wall joints to ensure sectorization and compliance with explosion-resistance recommendations.

• Install smoke seals around the door perimeter to prevent the passage of smoke, which can be more hazardous than flames.

2.2.3.8 Labeling and Certification:

2.2.3.8.1 Fire Door Labeling: Each installed fire door must have a visible label indicating the fire resistance rating and certification for the relevant testing standards (EN 1634-1).

2.2.3.8.2 All installation work must have documented certification from manufacturers and fire resistance testing labs.

2.2.3.8.3 The installation must meet the Código Técnico de la Edificación (CTE), ensuring fire resistance standards are met.

CLIN 1 : Installation of fire safety doors

2.2.4 INSTALLATION OF FIRE SAFETY DOORS - GROUND FLOOR

2.2.4.1 The contractor shall replace nine (9) doors located on the ground floor of the CMR as shown on the Floor Plan A1-N1. The contractor shall follow the general requirement explained in section 2.2.3. and those listed in this section.

2.2.4.2 Supply and install nine (9) Fire-Rated Doors – Wooden Doors (Residential Areas). For aesthetic consistency, the new doors must be the same color and design as the current ones.

2.2.4.2.1 Fire rating:

• Model: EI2-60 C5 wooden fire doors (Model F2C or equivalent).

Total of 5 doors for entrance hall and other areas.

• Model: EI2-30 C5 wooden fire doors (Model F2C or equivalent) Total 4 doors for bedrooms.

2.2.4.2.2 Dimensions: 2030x825x55mm door leaf; 90x35mm frame

2.2.4.2.3 Areas:

• Entrance Halls (escape routes)– Two (2) doors

• Bedrooms: Toral Four (4) doors o Marbella Rooms (bed, living and bath)- Three (3) doors.

o Seville Room – One (1) door.

• Other areas: Library, Men's/Women's restrooms – Three (3) doors.

2.2.4.2.4 Configuration: Single-leaf, right or left opening

2.2.4.2.5 Finish: Raw MDF, central decoration, lower plinth, 100x16mm molding

2.2.4.2.6 Frame: Includes draught excluder and intumescent seal;

mouthpiece up to 240mm

2.2.4.2.7 Doors at the entrance hall are required to swing out in the direction of exit travel.

2.2.4.2.8 Hardware:

• All doors shall be provided with 4 RF CE-marked fire-rated hinges.

• Approved crank-only lock and panic bar system (CISA 59600) for the two (2) entrance hall doors.

• Lock with internal thumb turn. Total for the other seven (7) doors. ADA-compliant brass handle sets.

• All doors must be equipped with proper self-closing. Spring adjustable closers TS68 (force 2-4)

2.2.4.3 Installation requirements.

2.2.4.3.1 Shall comply with the general requirement listed on section 2.2.3.

2.2.4.3.2 Full assembly in block; mounted with masonry and carpentry finishing; includes any necessary trimming to adapt to existing floor levels.

2.2.4.3.3 The new doors must be the same color and design as the current ones on both sides. Fireproofing painting, two colors to be approved before application.

2.2.4.4 All the material must be supplied by the contractor.

2.2.5 INSTALLATION OF FIRE SAFETY DOORS - SERVICE STAIRS

2.2.5.1 The contractor shall replace the doors located on the service stairs of the CMR as shown on the Floor Plan A1-N2. The contractor shall follow the general requirement explained in section 2.2.3. and the details listed in this section.

2.2.5.2 Supply and install three (3) Fire-Rated metal doors at service stairs at ground floor and first floor of the residence.

2.2.5.2.1 Model: EI2-60 C5 METAL fire doors

2.2.5.2.2 Dimensions/area

• Ground Floor service stairs entrance door. Dimension 2050x890.

One (1) door.

• First floor service stairs hall. Dimension 2050x990. Two (2) doors.

2.2.5.2.3 Finish: Oven-baked lacquered paint RAL 9010 (white)

2.2.5.2.4 Configuration: Single-leaf, right or left opening

2.2.5.2.5 Hardware:

• All doors must be equipped with proper self-closing. Spring adjustable closers TS68 (force 2-4).

• Approved crank-only lock and panic bar system (CISA 59600).

Doors are required to swing out in the direction of exit travel.

• Fire-rated polyamide handles (on the exterior side of the door).

2.2.5.3 Installation:

2.2.5.3.1 Shall comply with the general requirement listed on section 2.2.3.

2.2.5.3.2 Full assembly in block; mounted with masonry finishing; includes any necessary opening and trimming to adapt to existing walls and floor levels.

2.2.6 INSTALLATION OF FIRE SAFETY DOORS - SECOND FLOOR

2.2.6.1 The contractor shall replace the doors located on the second floor of the CMR as shown on the Floor Plan A1-N3. The contractor shall follow the general requirement explained in section 2.2.3. and the details listed in this section.

2.2.6.2 Supply and install thirteen (12) Fire-Rated metal doors.

2.2.6.2.1 Fire rating:

• Model: EI2-30 C5 metal fire doors (Model F2C or equivalent) Total seven (7) doors for bedrooms. Dimensions: 2050x800

• Model: EI2-60 C5 metal fire doors (Model F2C or equivalent).

Total five (5) doors.

o For Hallway. Total one (1) door. Dimensions: 2050x890.

o Restrooms and others. Total four (4) doors. Dimensions:

2050x800

2.2.6.2.2 Finish: Oven-baked lacquered paint RAL 9010 (white)

2.2.6.2.3 Configuration: Single-leaf, right or left opening

2.2.6.2.4 Hardware:

• All doors must be equipped with proper self-closing. Spring adjustable closers TS68 (force 2-4).

• For the hallway door install approved crank-only lock and panic bar system (CISA 59600). This evacuation door is required to swing out in the direction of exit travel. Total for one (1) door.

• Lock with internal thumb turn. ADA-compliant Fire-rated polyamide handles (on exterior side of the door). Total for the other eleven (11) doors.

2.2.6.3 Installation.

2.2.6.3.1 The contractor shall comply with the general requirement listed on section 2.2.3 for the fire-rated door installation.

2.2.6.3.2 Full assembly in block; mounted with masonry finishing; includes any necessary opening and trimming to adapt to existing walls and

2.2.6.4 All the materials must be supplied by the contractor.

Clin 2 : Fireproofing

2.2.7 FIREPROOFING HALL AT THE SECOND FLOOR

2.2.7.1 The contractor shall install new clay brick as required to extend walls to the ceiling. All penetrations through the walls, including around pipework, cables, and conduits, must be sealed with appropriate fire-rated sealants or materials approved for 1-hour fire resistance.

2.2.7.2 Inspect all walls adjacent to bedrooms, hallway and other doors for penetrations. Ensure they are sealed with fire-resistant materials for a 1-hour fire resistance rating. The firestopping must be performed in accordance with NFPA 101 Life Safety Code and EN 1366-3 (Fire resistance of building elements).

2.2.7.3 All the material required shall be provided by the contractor.

2.2.8 APPLICATION OF FIRE-RESISTANT INSULATION AT GROUND FLOOR CEILING.

2.2.8.1 The contractor shall apply fire resistance insulation at the walls and ceiling of the evacuation hall identified on the floor plan attached in Attachment A1 -N4 and pictures shown at A3-N4.

2.2.8.2 The ground floor ceiling can be accessed with a ladder through an access point at the hall of the CMR. To do the work the contractor can also open access points in the false ceiling of the corridor to facilitate the application of fireproofing materials.

2.2.8.3 Apply mineral wool mortar and nervometal mesh to the ceiling, and specified walls around the evacuation hall, covering an approximate area of 65m². Total area shall be verified by the contractor during the site visit.

2.2.8.4 Identify and inspect all existing penetrations in walls surrounding bedrooms and hallways, including openings for pipes, electrical conduits, HVAC ducts, cables, and any other service penetrations.

2.2.8.5 Remove any non-compliant or degraded sealants and replace with fire-rated sealants or firestop systems certified for a minimum 1-hour fire resistance rating.

2.2.8.6 Utilize approved materials such as intumescent sealants, mineral wool insulation, firestop collars, firestop mortar, or polyurethane fire-resistant foam, depending on penetration type and size.

2.2.8.7 Firestop all penetrations in accordance with EN 1366-3, NFPA 101 Life Safety Code, and local Código Técnico de la Edificación (CTE) standards.

MASONING and PAINTING:

2.2.8.8 The contractor shall repair and restore the false ceilings damaged after fireproofing the hall at the second floor and the application at the ground floor ceiling.

2.2.8.9 The contractor shall repair, patch and paint all the walls and ceiling in the areas intervened. Seal all gaps or joints with fire-resistant materials to maintain compartmentalization.

2.2.8.10 Paint the false ceiling of the halls to match the existing ceiling finish.

2.2.8.11 On the second floor remove the gotele from the walls.

2.2.8.12 Supply and apply professional, washable, smooth matte plastic acrylic paint, similar color of current, on horizontal and vertical facings, two handed, including priming and painting on the wall and ceiling.

2.2.8.13 Covering finishes and painting in annexed areas of the work area, carriage paid for auxiliary materials, auxiliary resources, and cleaning. The contractor will rectify any damage to any areas affected by the completion of the works.

2.2.8.14 Reuse existing lighting fixtures and fire detection system cables that could be affected, coordinate with electrical subcontractors for final connections.

2.2.8.15 All the material required shall be provided by the contractor.

2.2.9 DISPOSE AND CLEAN INTERVENED AREA(S)

2.2.9.1 Handling and dispose of all debris; daily.

2.2.9.2 The contractor will rectify any damage to any areas affected on completion of the works.

2.2.9.3 Contractor shall do a final cleaning of the work, releasing mortars adhered to floors, sweeping and removing debris at the foot of the load, load, and transport to the landfill.

2.2.9.4 Clean all intervened area(s).

2.2.9.5 All this item must include collection and treatment of all the materials from dust on container. Management and transport of inert waste, with container, to specific landfill.

2.3 AFTER IMPLEMENTATION

2.3.1 Detail engineering and "as-built" documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide: a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished.

2.3.2 When all site work is complete, the Contractor's site superintendent shall review all activities and walk the project area with the COR to ensure that the embassy staff is satisfied, and all work items are acceptable. If any items are not completed, they shall be noted and provided to the Contractor to be addressed and completed immediately.

2.3.3 The Contractor shall ensure that, upon demobilization, the site is left in a clean and orderly appearance, equal to or better than prior to start of work.

2.3.4 The contractor shall allow for testing and commissioning of the entire system including toilets, lighting, drainage, AC, etc.

3 GENERAL CONDITIONS

3.1 Contractor will provide all design, technical support, tools, equipment, and manpower for the execution of the work included in this scope of work.

3.2 Works must only be carried out by staff with technical knowledge to do so and always complying with the security standards.

3.3 The contractor will not be allowed to use US Government equipment.

3.4 All the work must comply with the requirements and guidelines indicated on this Statement of Work.

3.5 The contractor shall be responsible for researching the existing conditions and matters that affect the cost or performance of the services.

3.5.1 The contractor is required to attend a site visit to confirm all measurement and survey existing layout prior to submission of bill of material (BOM).

3.5.2 All measurements must be field verified by the Contractor. Measurements provided by the U.S. Government are approximate and the Contractor shall be held responsible for any inaccurate dimensions.

3.6 The contractor shall examine all documents to develop a complete understanding of the work scope, failure to review all contract drawings and existing conditions will not relieve the contractor the responsibility to perform all work required. The contractor shall upon review of the drawing and existing conditions advise the contracting officer of any discrepancies that will affect the work required.

3.7 A Qualified Person must be on-site at all times during this scope of work.

3.8 Direction for changes in the Scope or Cost of this Work can only come from the Contracting Officer (CO). Additional costs will not be accepted if a contract change order has not been given by the Contracting Officer. Any work performed on this project outside of the Scope of Work provided by the Contracting Officer may be deemed not reimbursable by the U.S.

Government.

3.9 Work schedule shall be from 08:00–17:00 Monday–Thursday and 08:00–13:00 on Friday, excluding Federal US and local Holidays. No overtime required.

3.10 All scheduling, submittals, and installation will be coordinated through the Contracting Officer’s Representative (COR).

4 SAFETY PROGRAM (Abridged)

4.1 The contractor must submit with the bid, an Activity Hazard Analysis (AHA).

4.1.1 The Contractor must review the work and write a summary of any hazards expected

(AHA).

4.1.2 The AHA must address what the Contractor will do to mitigate those hazards.

4.1.3 This may be task items such as “Use lock-out, tag-out for electrical circuits”, “Use Personal Protective Equipment (PPE) when pouring concrete”, etc.

4.2 General. The contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; avoid interruptions of Government operations and delays in project completion dates; and control costs in the performance of this contract. For these purposes, the contractor shall:

4.2.1 Provide appropriate safety barricades, signs and signal lights.

4.2.2 Comply with the standards issued by US government over occupational health and safety issues; and,

4.2.3 Ensure that any additional measures the contracting officer determines to be reasonably necessary for this purpose are taken.

4.3 Additional requirements regarding safety are applicable and referenced from the Corp of Engineers Safety Manual EM 385-1-1, available on the internet, if the work involves and required:

4.3.1 Scaffolding;

4.3.2 Work at heights above two (2) meters;

4.3.3 Trenching or other excavation greater than one (1) meter in depth;

4.3.4 Earth moving equipment;

4.3.5 Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

4.3.6 Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

4.3.7 Hazardous materials—a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

4.3.8 Hazardous noise levels.

4.4 Records. The contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment.

The contractor shall report this data in the manner prescribed by the contracting officer.

4.5 Subcontracts. The contractor shall be responsible for its subcontractors' compliance with this clause.

4.6 Written safety program. Before commencing work, the contractor shall:

4.6.1 Submit a written plan to the contracting officer for implementing this clause. The plan shall include specific management or technical procedures for effectively controlling hazards associated with the project; and,

4.6.2 Meet with the contracting officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

4.6.3 Procedure in case of injury or emergency events.

4.7 Notification. The contracting officer shall notify the contractor of any non-compliance with these requirements and the corrective actions required. This notice, when delivered to the contractor or the contractor's representative on site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to promptly take corrective action, the contracting officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of work order issued under this clause.

5 COMPLIANCE WITH SAFETY LAWS AND BUILDING CODES:

5.1 U.S. Standards:

5.1.1 NFPA 80 – Standard for Fire Doors

5.1.2 NFPA 101 – Life Safety Code

5.1.3 International Building Code (IBC)

5.2 Spain/European Union Standards:

5.2.1 Fire doors must comply with EN 1634-1 for fire resistance testing, ensuring the doors meet the required fire resistance duration and EN 1366-3 for penetration sealing compliance.

5.2.2 All fire doors must carry the CE marking to confirm conformity with the Construction Products Regulation (CPR).

5.2.3 Follow the Código Técnico de la Edificación (CTE) to ensure that fire doors meet the required fire resistance based on the building's function and usage.

5.3 The contractor shall provide installation, maintenance and inspection requirement of fire doors and hardware to meet legal requirements.

6 WARRANTY ON PARTS AND LABOR:

6.1 Manufacturer's Warranty: All fire doors should be covered by a manufacturer's warranty for a minimum of 5 years from the date of installation. The warranty should cover defects in materials, workmanship, and the doors' fire performance.

6.2 Contractor's Warranty: The installation contractor should provide a warranty for their labor, ensuring proper installation and adherence to fire safety standards for at least two years.

7 PERIOD OF PERFORMANCE

7.1 The project shall start within ten (10) calendar days after the date the Contractor receives the Notice-to-Proceed (NTP) issued by CO. The contractor shall sustain a Kick-off meeting to review the SOW, detailed schedule, execution, and safety plan.

7.2 Timetable of Deliverables

7.2.1 The Contractor shall provide the final proposal design of the Fire rated doors within 10 days of Notice to Proceed,

7.2.2 Estimated fabrication time of the wooden door 45-60 labor days.

7.2.3 Complete the entire work no later than one hundred (100) calendar days after Design approval. The time stated for completion shall include final cleanup of the premises.

CLIN 1: 70 days

CLIN2 : 30 days

7.2.4 Following Contract Award: See Section 2.1

7.2.5 Throughout the Project: Weekly Progress reports if last longer than a week.

7.2.6 Project Close-out and Final Completion: Specifications and drawings of materials and design. Certification of the fire rated doors and hardware. Documentation for maintenance and inspection requirement. See Section 2.3.

END OF SECTION

ATTACHMENT 1: DRAWINGS

A1- N1. WOOD DOOR. Ground floor doors to be replaced with wood Fire rated doors

A1- N2. Service stairs - Metal Fire rated doors

FIRST FLOOR

A1- N3. METAL DOORS. Second floor doors to be replaced for Fire rated metal doors and areas to be intervened for fireproofing.

A1- N4. Areas to be intervened for fire insulation application at Ground floor ceiling.

ATTACHMENT 2: DOOR DETAILS

Note: The door measurements are for reference only. Contractor must verify the measure of the doors installed and present proposed replacement for pre-approval.

SIZE (cm) Service stairs

(Metal)

RATING RF-30 RF-60

Hall

RF-60

RF-30 RF-60

Hall

RF-60

Hall

RF-60

RF-30 RF-60

Hall

RF-60

2030x825 4 3 2 4 3 2

2050x800 7 4 7 4 0

2050x890 1 1 0 0 2

2050x990 2 0 0 2

TOTAL 4 3 2 7 4 1 3 11 7 6

TOTAL 24

GROUND FLOOR

(Wooden)

2nd FLOOR (Metal)

TOTAL

ATTACHMENT 3: PICTURES

A3- N1. Picture of Ground floor door

A3- N2. Pictures of Service stairs door – Ground floor and hall of the first floor

A3- N3. Picture of second floor area to intervene.

A3- N4 Some areas to be intervened at the ground floor ceiling for fire insulation application.

July 2025