Attachment 2 - SOW - Salt Lake EHRM.pdf

Scope of Work

Salt Lake City Veterans Affairs Medical Center

500 Foothill Dr.

Salt Lake City, Utah 84148

Project Title: EHRM Infrastructure Upgrades – Data Center – Salt Lake City, UT

Project Number: 660-21-706

The George E. Whalen Veterans Affairs Medical Center (VAMC) is seeking a Contractor for A/E and Construction Services necessary for construction of the project described. Contractor will furnish all necessary design-build services to include site investigation, preparation of phased drawing submittals (professionally stamped by A/E hired by contractor), construction period services, commissioning in accordance with VA Master Construction Specifications, testing / special inspections in accordance with VA Master Construction Specifications. Contractor will provide all equipment, labor, materials, tools, and supervision to perform a Two-Step Design-Build (D-B) and construction for the NRM Project:

EHRM Infrastructure Upgrades – Data Center – Salt Lake City UT, located at 500 Foothill Drive, Salt Lake City, UT 84148 on the George E. Wahlen Department of Veterans Affairs Medical Center campus.

Design Requirements

The Contractor A/E firm will be responsible for code and VHA design guidelines compliance. Applicable design requirement documents are located on the VA Technical Information Library website https://www.cfm.va.gov/til/catalog.asp and VA CEOSH website http://vaww.hefp.va.gov/occupational-safety-health. The Contractor A/E firm shall provide all required field investigation services. The A/E is to coordinate and cooperate with all third-party reviews and come to a resolution on all noted deficiencies by third-party reviews.

Design is to follow all information including but not limited to “Design and Construction Procedures (PG-

18-3)”, “Design Submission Instructions (PG-18-15)” as outlined in VA Technical Information Library located at http://www.cfm.va.gov/TIL/cPro.asp unless otherwise approved in writing by VA.

Note: The Contractor must SUBMIT to the VA the recommended A/E firm for VA COR Approval.

This project is addressing two separate components of the Main Computer Room GD13-1. The first component is to install a new chiller. All requirements of the first component are outlined below:

• Install a new downflow standard, dual cool, air cooled 208V 10 Ton Chiller with forward curved blowers, 3 stage electric reheat, an infrared humidifier, and a digital scroll R-407 compressor in the Main Computer Room GD13-1. The outdoor condenser will be installed bedside existing units and all supply and return lines between the indoor and outdoor unit will use the same path as the exiting units through the stairwell (approximately 110 feet).The electrical path to the condenser will be ran in the same location also along the exiting units path through the stairwell to the roof.

• Any roofing repairs or curbing required for the new equipment and any other roofing work required for this installation shall be included.

https://www.cfm.va.gov/til/catalog.asp http://vaww.hefp.va.gov/occupational-safety-health http://vaww.hefp.va.gov/occupational-safety-health http://www.cfm.va.gov/TIL/cPro.asp

• Install the proper height floor stand for the chiller and reconfigure the existing floor to accommodate the installation of the chiller.

• Install and upgrade the line and load circuit system including all wire, conduit, and breakers of the new system. Upstream breakers need to be assessed for capacity and adjusted for additional load. The power is to come from Electrical Panel CRM (located in the data center) this panel is fed from the ME panel (located in electrical closet GA01-1) which is fed from the E2 panel (located in electrical closet GA01-1).

• The new chiller is to use the existing piping tied-in to the hospital chilled water system that is feeding the two existing data center chillers. The tie in to the hospital chilled water is located in Mechanical Room GD 15-1 and being fed through the wall to the Main Computer Room GD13- 1.

• The new chiller will need to include controls and indications that are back-net compatible with Johnson Controls and will need to be integrated to the Medical Centers existing Johnson Controls System.

The second component is to balance the electrical loads on the data center power distribution units and installing two circuits and receptacles for future use by the medical center. The requirements are outlined below.

• Balance the electrical loads on all phases between the two data center power distribution units.

• Install 1 triple pole single throw 30 amp 120/208V circuit breakers in PDU # 1 and 1 triple pole single throw 30-amp circuit breakers in PDU# 2. From each of the circuit breakers supply and install all conductors, conduits, and outlet boxes necessary to install one 30 A 120/208V distribution circuit (3L+N+G) with upsized neutral supporting one NEMA L21-30R receptacle.

These 2 receptacles need to be located under the floor in the “Future location of FDS Servers” as noted on 35% drawing.

• Normal working hours for this contract will be from 7:00AM to 4:30PM (local time) Monday through Friday except for weekends and established Federal Holidays. Phasing of the construction will be necessary to reduce periods of disruption to the best extent possible and avoid disruption of patient care. After hours work will be required on the project to avoid disruption to direct patient care activities. Power outages will be limited to weekends or after hours. Power outages shall not last longer than four (4) hours. If outage is projected to last longer contractor will supply temporary power to effected equipment.

Period of Performance

The proposed period of performance of 212 calendar days after issuance of the Notice to Proceed

(NTP) includes 90 calendar days for design and 122 calendar days for construction. Listed below is a summary of milestones throughout the design-build process.

• Notice to Proceed (NTP) – D-Day

• 35% Submission – D+20

• 65% Submission– D+40

• 95% Submission – D+ 60

• 100% Submission – D+80

• Documents Complete – D+90

• Submittals Begin – D+90

• Construction Notice to Proceed – D+100

• Construction Completion – D+192

• Commissioning – D+202

• VA Acceptance – D+212

The proposed schedule is not accelerated and should not impact price. There is time built in the schedule for government reviews and review meetings. If the time for review is not sufficient or a milestone is missed by the government or the contractor, the schedule will shift to the right.

Existing Site Conditions: It is recommended that a site walk be performed before construction. Failure to completely verify existing conditions affecting the project will not be used as justification for monetary change order. The work is located at the VA medical Center campus in Salt Lake Utah. The expectation of the VA is no asbestos abatement should be necessary for this project; however, this assumption is to be validated by the Contractor through site investigation prior to construction