Attachment 1 - VA Salt Lake EHRM Narrative - Final .pdf

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

EHRM INFRASTRUCTURE UPGRADES – DATA CENTER – SALT LAKE CITY, UT

(PROJECT NO. 660-21-706)

SALT LAKE CITY VETERANS AFFAIRS MEDICAL CENTER

500 FOOTHILL DR.

SALT LAKE CITY, UTAH 84148

A. PART I - GENERAL

A1. Scope of Contract

A. The selected Design Builder (DB) shall provide all labor, materials, tools and equipment, and services necessary for design, pre-construction, construction, and closeout of the project described here and other specific tasks as further defined by this request for proposal (RFP.)

B. The project includes is addressing two separate components of the

Main Computer Room GD13-1. The first component is to install a new chiller. The DB shall provide a turn-key project for these rooms in accordance with VA Office of Information and Technology (OIT), EHRM infrastructure, VA PSDM, and other VA TIL standards, as follows. All requirements of the first component are outlined below:

1. Install a new downflow standard, dual cool, air cooled 208V 10

Ton Chiller with forward curved blowers, 3 stage electric reheat, an infrared humidifier, and a digital scroll R-407 compressor in the Main Computer Room GD13-1. The outdoor condenser will be installed bedside existing units and all supply and return lines between the indoor and outdoor unit will use the same path as the exiting units through the stairwell (approximately 110 feet).The electrical path to the condenser will be ran in the same location also along the exiting units path through the stairwell to the roof.

2. Any roofing repairs or curbing required for the new equipment and any other roofing work required for this installation shall be included.

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3. Install the proper height floor stand for the chiller and reconfigure the existing floor to accommodate the installation of the chiller.

4. Install and upgrade the line and load circuit system including all wire, conduit, and breakers of the new system. Upstream breakers need to be assessed for capacity and adjusted for additional load. The power is to come from Electrical Panel CRM

(located in the data center) this panel is fed from the ME panel

(located in electrical closet GA01-1) which is fed from the E2 panel located in electrical closet GA01-1.

5. The new chiller is to use the existing piping tied-in to the hospital chilled water system that is feeding the two existing data center chillers. The tie in to the hospital chilled water is located in Mechanical Room GD 15-1 and being fed through the wall to the Main Computer Room GD13-1.

6. The new chiller will need to include controls and indications that are back-net compatible with Johnson Controls and will need to be integrated to the Medical Centers existing Johnson Controls

System.

C. The second component is to balance the electrical loads on the data center power distribution units and installing two circuits and receptacles for future use by the medical center. The requirements are outlined below.

1. Balance the electrical loads on all phases between the two data center power distribution units.

2. Install 1 triple pole single throw 30 amp 120/208V circuit breakers in PDU # 1 and 1 triple pole single throw 30-amp circuit breakers in PDU# 2. From each of the circuit breakers supply and install all conductors, conduits, and outlet boxes necessary to install one 30 A 120/208V distribution circuit

(3L+N+G) with upsized neutral supporting one NEMA L21-30R receptacle. These 2 receptacles need to be located under the

00 11 21-3 floor in the “Future location of FDS Servers” as noted on 35% drawing.

A2. Definitions

A. Design-Build (D-B) as defined by the Department of Veterans Affairs

(VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

“Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2. Contracting Officer’s Representative (COR): The Contracting

Officer's written designation of a representative responsible for administering contracts under the immediate direction of the

Contracting Officer. For the purposes of this contract the term

“COR” will be used herein.

3. Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer.

4. Design-Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Design-bid-build (D-B-B): The traditional delivery method where design and construction are sequential and contracted for separately with two contracts and two contractors.

6. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and

00 11 21-4 installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

7. Architect-Engineer (A-E): This term, as used herein, refers to the

A-E firm(s) that is a part of the D-B team, also referred to as D-B

A-E.

8. Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA.

A3. Tentative Schedule:

A. Schedule Objectives – The period of performance for this project is 212 calendar days for 90 calendar days for design and 122 calendar days for construction after the issuance of the “Notice to Proceed” (NTP).

B. Proposed Schedule (Calendar Days) -

1. Notice to Proceed – D-Day

2. 35% Submission – D+20

3. 65% Submission– D+40

4. 95% Submission – D+ 60

5. 100% Submission – D+80

6. Documents Complete – D+90

7. Submittals Begin – D+90

8. Construction Notice to Proceed – D+100

9. Construction Completion – D+192

10.Commissioning – D+202

11.VA Acceptance – D+212

• The proposed schedule is not accelerated and should not impact price.

There is time built in the schedule for government reviews and review meetings. If the time for review is not sufficient or a milestone is missed by the government or the contractor, the schedule will shift to the right.

A4. Pre-Proposal Site Visit (This section will be removed after award.)

A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation and the Phase II Notice.

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A5. Proposal Evaluation

A. This is a two-phase procurement, utilizing the two-phase design-build selection procedure in accordance with FAR 36.301. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the highly qualified for the project (Phase I) and which Offeror represents the lowest price technically acceptable- LPTA (Phase II)in accordance with the factors in the Two-Phase Design-Build solicitation. It is the intent of the

Government to award without discussions: however, the Government reserves the right to conduct discussions if necessary. Responsibility determination will be made in accordance with FAR 9.1, Responsible

Prospective Contractors.

B. All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation.

C. In Phase I, the Offerors will submit a Phase I proposal in accordance with the five (5) evaluation factors listed in C3. Upon receipt of the

Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The

Phase I proposals will only be evaluated on the five (5) evaluation factors listed. A maximum of four (4) Offerors will be selected to provide proposal for Phase II. Offerors not selected to provide a Phase

II proposal will be notified that they are no longer being considered for this project.

D. In Phase II of the two-phase selection procedure, the short-listed offerors will submit Phase II proposals in accordance with the evaluation factors listed in D3 and will be evaluated in accordance with FAR Part 9. The Phase II proposals will consist of Technical (Non-

Price), Project Organization chart and narrative (Non-Price), Draft

Project Schedule (Non-Price), and price, which are listed in 2.2.B, and further detailed in this document. This is a competitive RFP that represents the best value to the Government conducted under FAR Part 15

101-1, Lowest Price Technically Acceptable (LPTA). In accordance with

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FAR 15.101-1, all Phase II (Non-Price) technical evaluation factors, when combined, are approximately equal to price.

E. The Government intends to evaluate all complete and conforming proposals received and award the contract without conducting discussions; therefore, your initial proposal shall conform to the solicitation requirements and should contain the best offer. However, the Government reserves the right to clarify certain aspects of the proposals, or may conduct discussions if it is deemed necessary to obtain the best value for the Government. If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of the VHA-PCAC Contracting Officer and

Contract Specialist, the COR who will be located at the construction site, and VA Medical Center staff.

B2. Use of Advisors

A. Contractors are advised that VA contractor personnel may assist the

Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

B3. Design-Build Team:

A. The D-B team includes all J/V partners, consultants, and sub-contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. D-B Team prime contractor or controlling partner shall be a Service-Disabled Veteran-Owned Small business.

B. If the D-B Team and A-E contractor are a J/V (not one and the same firm), engineering and other technical consultants shall be

00 11 21-7 subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the D-B firm, not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C. PART III - PROPOSAL REQUIREMENTS (This section will be removed after award.)

C1. General

PHASE I

A. Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation Number 36C77622R0058 Phase I proposals will be in the format stipulated elsewhere in Section C2. Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in

Block 13a of the SF 1442. There will be no public opening of the proposals.

C. Submit Phase I proposals via email to:

1. Shardae.Webb@va.gov

2. The subject line of emails should read as follows: “Proposal

[Company Name] [RFP No.] [Description].”

3. Emails are limited to five (5) MB.

4. Phase I proposals will only be accepted via email.

5. The proposal must be received by the date and time listed in Block

13A of the SF1442. Phase I Proposals that are received after this time shall be late and shall not be considered, barring defense or reason recognized for a late proposal in FAR 15.208. Please note we have seen delays of more than half an hour with email transmission, mailto:Shardae.Webb@va.gov

00 11 21-8 so offerors should not wait until the last minute to email offers.

Also, please note email has a size limitation of 5 MB. Zip files will be removed and therefore will not be considered. Offerors should allow time to troubleshoot any issues to avoid submitting a late offer.

6. There will be no public opening of the proposals.

7. See the Instructions to Offerors section of the solicitation for details regarding technical questions.

C2. PHASE I Proposal Format (This section will be removed after award.)

A. The Offeror shall submit the Phase I proposal in one (1) PDF document.

The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches.

The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors (This section will be removed after award.)

The Phase I proposal shall address the following evaluation factors.

The following factors are in the descending order of importance.

A. Factor 1: Technical Approach:

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Submission Criteria: The offeror shall provide a brief narrative (page limitation: ten (10) pages) describing the offeror’s approach to achieving design and construction of the EHRM upgrades. The narrative will detail how the contractor intends to prepare the site, renovate the rooms listed, and complete the project within the specified time limits without disruption to operations. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The narrative must include:

1. Design Approach: Describe the techniques and methods for an efficient, effective design; and

2. Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

Evaluation Methodology: The VA will evaluate Technical Approach, and use as an aid, to help determine that the Offeror understands the complexity and risks of performing all the required elements. The

Technical Approach will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

B. Factor 2: Specialized Experience

Submission Criteria: : Provide a minimum of one (1) and a maximum of three (3) projects completed within the last five years (5) years similar in size, complexity, and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable.

*The five (5) years applies from the issuance date of the solicitation. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of (1) and a maximum of two (2) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to three (3) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design-build.

00 11 21-10 design-bid-build, or design projects completed in a clinical, hospital or other medical related use space similar in size and scope to this EHRM Infrastructure requirement. Project(s) shall have a minimum value of $500,000 and not exceed $1M and be 75% completed for Design-Bid-Build (D-B-B) or D-B. Projects shall have a minimum value of $500,000 and be 100% completed for designs completed by the

A-E firm in support of D-B or D-B-B.

For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by each individual entity, in addition to any work performed by the Joint Venture itself.

For each project identified, include the following information at a minimum:

• Project Title and Description, Project Location (Physical Address);

Contract Type (Example: Design-Build, Design-Bid-Build).

• Project owner name and telephone number of the owner’s contact person.

• Brief description of the scope of work.

• Project prime contractor and major subcontractors.

• Project statistics including start and completion dates (original

vs. actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, please provide an explanation as to why they differ. Offer should be clear as to whether the delay was attributed to the Government, the offeror, or both.

Evaluation Methodology: Specialized Experience will be evaluated on the Offeror’s specialized experience and competence and capability to perform. Specialized experience and competence be evaluated by narrative provided by the Offeror and relevant and recent experience of design-build and/or design-bid-build contracts of comparable size, complexity, and scope within the last five (5) years of the issuance of the solicitation. If D-B experience is not applicable, 00 11 21-11 the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively.

C. Factor 3: Management Approach

Submission Criteria: The Offeror shall submit an organizational chart and indicate the prime responsible firm (or firms, if a J/V) and individuals, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform.

The Offeror shall provide resumes that describes the design build team’s qualifications, to include education and/or certification(s), of the following personnel (page limitation, two (2) pages per requested resume):

a. DB Project Manager

b. Construction Project Management/Site Superintendent

c. Lead Architect

d. Lead Electrical Engineer

e. Lead Mechanical Engineer

f. Registered Communications Distribution Designer (RCDD)

g. Physical Security Specialist (note – must have Certified Protection

Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International)

For each of these “key personnel,” the offeror shall identify if those individuals are currently committed/working on another project and note the anticipated completion date.

Evaluation Methodology: The Offeror shall describe its approach for managing performance under this solicitation, including techniques for management of work coordination with subcontractors and measures/corrective action that will be taken for substandard

00 11 21-12 performance. The Offeror will be evaluated on the Offeror’s ability to provide adequate staff to manage and complete the project within the period of performance specified.

D. Factor 4: Past Performance

Submission Criteria: The Offeror will submit Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with VA Information Letter (IL) 049-03-9, past performance evaluations may also be conducted using information obtained from CPS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information

System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

Evaluation Methodology: The Offeror will be evaluated on the quality of the Offeror’s past performance within the last five (5) years with respect to the projects listed in Evaluation Factor 2, Experience to include a review of Contractor Performance Assessment Rating System

(CPARS). The following information is required for all projects noted in Factor 2: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional

00 11 21-13 projects in CPARS. Evaluations will consider superior performance ratings on recently completed projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance.

PHASE II

D1. General (This section will be removed after award.)

A. Phase II proposals shall be based on solicitation documents issued for

RFP Solicitation Number 36C77622R0058 and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors that they were selected as one of the qualified offerors in Phase I. Proposals will be in the format stipulated in Section D2. Phase II Proposal

Format.

B. Proposals shall be received on or before the date specified in the

Phase II Notice of Offerors.

C. Submit Phase II proposals via email to:

1. Shardae.webb@va.gov

2. The subject line of emails should read as follows: “Proposal

[Company Name] [RFP No.] [Description][Volume X].”

3. Emails are limited to five (5) MB.

4. Phase II proposals will only be accepted via email. Hard copy proposals will not be accepted.

5. There will be no public opening of the Phase II proposals.

6. The Phase II Notice of Offerors will contain instructions for questions of a technical nature.

D. Bid Bond:(Phase II ONLY)

1. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond will be requested by the VA, after the award selection.

2. Failure to furnish the required bid guarantee on the proper form and amount, by the time specified in Block 13 of SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid guarantee, contained in the solicitation.

mailto:Shardae.webb@va.gov

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3. Failure to furnish the required bid guarantee on the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. See FAR provision 52.228-1, Bid Guarantee, of this solicitation.US Postal Service Deliveries:

D2. PHASE II Proposal Format (This section will be removed after award.)

A. Non-Price, Price and Administration sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in three (3) Volumes(Volume I: Non-Price, Volume II: Price, and Volume III: Administrative). In order to evaluate

Volume I: Non-Price strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. The

Offeror shall separately bind Volumes I, II, and III. All three (3) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The Offeror shall submit Volumes

I, II, and III in electronic format only. No hard copies will be accepted. Each volume shall be submitted in a separate email, no larger than 5 MB. Include page numbers and the company name in the header or footer of each page.

B. Volume I: Non-Price: Offerors shall format the Volume I: Non-Price proposal as listed below. The specific evaluation criteria and methodology for Volume I are contained in D3 and D4.

a. The Offer, including title page, detailed table of contents, and preface, for Volume I: Non-Price shall not exceed a total of

THIRTY-FIVE (35) pages in Times New Roman, size 12 font. Pages submitted in excess of the page count will not be evaluated.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. Note, submission of Draft Project

Schedule only can be submitted utilizing larger paper (11 x 17 inch). All information (except for document numbers, page numbers, etc.) should be provided in an image area of 7 X 9 inches. The background color of each page of the submission should be white or ivory stock only. Excess pages will not be evaluated. Text lines should be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Page

00 11 21-15 formatting restrictions do not apply to drawings and drawings do not apply to the page count.

c. The Offeror’s responses shall clearly address each evaluation factor listed in the solicitation. Failure to submit in the format required and clearly address those factors may result in this Offer being rated as unacceptable.

C. Volume II: Price: Offerors shall format the Volume II: Price proposal as listed below. The specific evaluation criteria and methodology for

Volume II are contained in D.3 and D.4.

a. Volume II: Price shall be submitted in in Arial size 12 font.

b. Offerors shall ensure the signed Standard Form (SF) 1442 is provided. Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

c. The Offeror’s signature on the SF1442 must be a hard signature and not an electronic signature.

D. Volume III: Administrative: Offerors shall include the following in

Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the

Volume III proposal.

a. Offeror may return a signed copy of the amendment(s) that are acknowledged in section 19 of the SF 1442.

b. Bid Bond (see FAR provision 52.228-1, Bid guarantee, contained in the solicitation.

c. Offeror should provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual

Representations and Certifications.

d. Offeror should provide their response to FAR 52.204-24 (d)

Representation Regarding certain Telecommunications and Video

Surveillance Services and equipment.

e. Offeror shall provide their response to FAR 52.209-7 (b)

Information Regarding Responsibility Matters.

f. Offeror shall provide their response to FAR 52.209-13 (b) or (2)

Violation of Arms Controls Treaties or Agreements.

g. Offeror shall provide their response to FAR 52.219-28 (g) Post

Award Small Business Program Representations.

h. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume

III, including filling out Attachment 8 – CONTRACTOR SAFETY AND

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ENVIRONMENTAL RECORD EVALUATION FORM of the solicitation. It will not be evaluated as part of Volume III Administrative but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume III.

1. All Offerors shall submit information pertaining to their past

Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful

OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current

Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above

1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

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5. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial

Determination of Responsibility. *The above information is not required for subcontractors.

6. Failure to provide Attachment 8 of the solicitation containing the above information, may result in a determination that an

Offeror is not responsible and therefore ineligible for award.

7. All Offerors shall completed and submit the SDVOSB Limitations of Subcontracting certification (IAW VAAR 852.219-77).

D3. PHASE II – Proposal Evaluation Factors

The Phase II Proposal shall address the following evaluation factors:

Factor 1 – Technical Solution (Volume I - Non-Price):

Submission Criteria: The Offeror shall submit a narrative description, diagrams and/or drawings of how they intend to approach the scope of work to successfully complete design‐build services for this project in accordance with solicitation requirements and VA guidelines. The

Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. The Offeror shall address areas of concern and describe how they will minimize risk in conjunction with the identified areas of concern.

Current COVID restrictions and space limitations result in an inability to allow work to occur at full scale and will necessitate an extensive phasing plan. The Offeror shall provide in its proposal a phasing plan that addressed how they will accommodate such restrictions while still staying within budget and completing project on time.

The Offeror’s phasing plan shall describe how the facility will remain operational while utilities and internal roadways are affected. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the facility within any specified time limits. Schedule and minimizing downtime are crucial for this project. The Offeror shall describe the approach for completing the project in a timely manner without causing disruptions to facility during normal business hours.

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It is critical to the VA mission that services remain intact with minimal disruption.

The Offeror shall propose a solution for materials staging, temporary trailer offices, parking, and other contractor activities. Currently there is no space on campus for a laydown/job office area. Proposals are to assume none is available. During the design effort, the VA and

DB Team can reassess whether space has become available on campus.

Evaluation Methodology: Technical Solution (Volume I – Non-Price) will evaluate to determine that the Offeror understands the project and can perform all the required elements. The VA will evaluate the Offeror’s specific details regarding design, constructability, and site-specific considerations.

Factor 2: Draft Project Schedule (Volume I – Non-Price):

Submission Criteria: The Offeror shall submit a draft Critical Path

Method (CPM) schedule for the design and construction satisfying the requirements of this project. The schedule should show the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials, plant, and equipment, mobilization, demolition, installation, finalization, etc.). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period.

The VA will evaluate and use as an aid to help determine that the

Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) calendar days after receiving the Notice to

Proceed, submit an interim project schedule which will supersede the draft project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the

00 11 21-19 project being accomplished within the time frame specified on the SF

1442 (Block 11).

Evaluation Methodology: Draft Project Schedule (Volume I – Non-Price) will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center.

Factor 3: Price Proposal Requirements (Volume II- Price):

Submission Criteria: Carefully follow “Instructions, Conditions, and

Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and

Award (Construction, Alteration, or Repair) and the Price Schedule when submitting price offers. Submit a bid guarantee as stipulated in the solicitation. Please note commercial bid bonds are not acceptable.

In addition to the pricing schedule, Offerors shall submit a complete

Breakdown of the Division Pricing for all Line Items. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s solicitation and attachments or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as nonconforming or unacceptable.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting

Officer may reject the proposal and exclude the Offeror from discussions.

Evaluation Methodology: Price (Volume II - Price) the total evaluated price will be determined by the Offeror’s price for all the Line Items listed. Note: The VA will look at the total evaluated price and (Non-

Price) technical factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. In accordance with FAR 15.101-1, all Phase II (Non-Price)

00 11 21-20 technical evaluation factors, when combined, are approximately equal to price.

D5. Final Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, Phase II proposal revisions will be requested from the Phase II proposals received. The CO will identify those Offerors, whose Phase II proposals are within the competitive range, considering the selection criteria identified in this section.

Negotiations may be conducted with those Offerors falling within the competitive range, after which Phase II proposal revisions will be requested. Sealed Phase II proposal revisions will be submitted as per

Part III.D1.D, above, except as noted below and will be due at a time and place to be determined.

B. Offerors submitting Phase II proposal revisions will not be requested to re-submit any documents which are unchanged from their initial Phase

II proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, which clarifies where within the initial Phase II proposal the additional information or changed documents would be placed. Phase II proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final Phase II proposal revisions Offeror’s price proposal is greater than its initial price proposal.

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E. PART IV - POST AWARD REQUIREMENTS

E1. DESIGN REVIEW SUBMISSIONS:

A. General:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with the VA RFP, VA's A/E Submission Instructions for Minor and NRM

Construction Program (PG-18-15), and standard professional practice and prevailing codes.

2. All submission packages will be reviewed at 30%, 65% and 95% completion stages. The 65% and 95% review submission packages will incorporate the final review comments from the 30% and 65% reviews, respectively. If any package is not complete for the required stage, a post review may be required the cost of which will be borne by the DB

Team.

3. Each review submission package shall include one (1) hard copy set and three (3) sets on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA

Project Manager, the VA Medical Center, VA COR and others as determined to be appropriate by the VA Project Manager. An additional ½ size set shall be provided with each submission for the Office of the Chief.

4. Infrastructure information for critical or secure areas, including IT room design details, is considered sensitive information, and must be marked and managed as "For Official Use Only (FOUO)" information. This includes drawings with technical details (e.g. cross-sections, construction details, wiring diagrams, etc.) and specifications with information on critical or secure areas, associated functions, or systems.

B. Schematic Design, SD (30%): In addition to the requirements of PG-18-15, the SD submittals shall include:

1. IT Design: Narrative describing basic scope of work and approach solution. Where a TR or data center cannot be upgraded to meet VA OIT &

OEHRM standards due to site constraints (e.g., TR <100 SF with no option for expansion or relocation), the DB team will document assessment of conditions and rationale where the full standard is not applied for VA review, provide solutions to issues encountered, and provide design alternatives as applicable.

2. Existing site plan showing IT, ISP and telephone utility locations and elevations

3. Site drawing line diagram that shows connections to entrance facilities, manholes or other buildings

4. Line drawing of building and local distribution including IT rooms, location and size, cable tray routing

5. Space plan identifying existing spaces and any new required to meet the distance limitations for cabling outlet to be served from a technology space on the same floor.

6. Diamond analysis of all TRs/ data centers where work is to be performed per HEFP SEP Design Alert 1-8.

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7. IT demolition requirements, including project phasing to maintain operations

8. List of proposed IT, electrical, and mechanical equipment, with vendor/manufacturer information if applicable. When calling out for a specific manufacturers, include the salient characteristics of the proposed equipment.

C. Design Phase, DD (65%): In addition to the requirements of PG-18-15, DD submittals shall include:

1. Voice, data outlets and wireless access points. Locations indicate the number of cables to each outlet or wireless access point.

2. Detail diagram of IT equipment and telecommunications rooms fit out and footprint including cable tray, ground bar, backboard, equipment rack locations, etc.; verify all clearances are met

3. Diagram of backboard and rack elevations that includes electrical outlets, patch panels, fiber optic patch panel, wire managers

4. Raceway Distribution Plan including cable tray, conduit, sleeves and penetrations

5. Access points and any other wireless equipment other than the IT wireless network, (telemetry, RTLS, eVideon, Vocera, etc.), including mounting requirements

6. Typical detail diagram of penetrations including fire-stop assemblies

7. Typical detail diagram related to cable tray design including, grounding, bonding, splicing, waterfalls and other transitions

8. Typical detail diagram of cable support systems, J-Hooks, seismic equipment/ladder rack anchorage

9. Typical detail diagram of equipment rack anchorage

10. Typical detail diagram of pull box and conduit assemblies

11. Typical detail diagram of surface raceways and fit out

12. Floor plans with IT outlet locations

13. Typical detail diagram of floor boxes, back-boxes and poke thru devices including conduit entrance and power assemblies

14. Detail of all ADA upgrades as required

15. Update the project schedule as related to IT activities

16. Furniture and millwork coordination with network outlet location, elevations, grommets and furniture raceways are correctly configured

17. Coordination of wall-mounted devices and with backing details

D. Construction Phase, CD (95%): In addition to the requirements of PG-18-15, CD submittals shall include:

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1. Complete final set of drawings for the IT systems, address all applicable requirements of the VA IT specifications and CSI Division 27 activities and items

2. Confirmation that Structured Cabling, Mechanical, Electrical and

Architectural drawings have been coordinated so that all voice/data outlets, conduit, and paths are incorporated

3. Notes for specific instructions for IT related work activities. These activities should be minimized and will require extensive scheduling reviews with assigned VA IT Project Managers.

4. Approved seismic mounting details for all relevant equipment on IT, Architectural and Structural drawings, etc.

5. Outlet schedule that includes each outlet ID shown on the IT plans, room numbers, outlet requirements (ports), performance requirements

(i.e., Category 6a), verify outlet schedule to program requirements, provide in electronic format to VA and on plans as this will be used to assemble the cut sheet

6. Provide final details for:

a. Floor plans, elevations and layout specifics

b. Details and changes to IT equipment

c. Power, lighting, zoning, switching, and noise cancelling, clearances and HVAC requirements

d. Anchorage details

e. Outlet drawings including unique cable identifiers on all outlet cabling

f. Final security requirements for TRs/data centers

g. Final project schedule as related to IT activities

E. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted (SD, DD, CD). The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA team and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

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3. The DB team shall allow a minimum of ten (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams receipt of comments from the VA, submitted electronically.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA team) and the DB Team Project

Manager (for the DB Team). See section I. Quality Assurance/Quality

Control.

F. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in AutoCAD 2019 version. If completed using Revit, construction documents shall be saved back to

AutoCAD 2019 format.

2. The drawings included in the VA RFP will be available to the DB team in electronic format for use in preparing the construction drawings. The

CADD drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files.

The user shall independently verify all information in the files.

3. The specifications included in the VA RFP will be available to the DB team in Microsoft Word format to be further edited by the DB A/E based on project requirements. The VA RFP specifications may not be inclusive of all specifications required for completion of the work. See http://www.cfm.va.gov/TIL for a complete set of VA standard specifications. DB A/E shall verify all "SPEC WRITER NOTES" are removed from final specification documents.

4. The construction record drawings shall be completed in AutoCAD 2019 as specified by the station.

G. Professional Licensing:

1. The DB A/E firm who signs and seals the construction documents shall registered with the Utah Architects Board and licensed as an engineering firm with the State of Utah.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

H. Design Requirements - Compliance with codes and standards.

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1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials, and all guidelines located in http://www.cfm.va.gov/TIL . Key standards that apply to this project include, but are not limited to those listed below. These standards shall be confirmed as the latest versions at the start of design:

a. Office of Information and Technology (OIT) Infrastructure

Standards for Telecommunications Spaces…