Attachment 2 SOW EOUSA Administrative Support Services.pdf

Department of Justice

Justice Management Division

Procurement Services Staff

Administrative Support Services for the Executive Office for United States Attorneys (EOUSA)

Security and Emergency Management Staff (SEMS)

STATEMENT OF WORK

April 10, 2025

Administrative Support Services for EOUSA SEMS

1. Background, Objective, and Scope

1.1 Background

The Executive Office for the United States Attorneys (EOUSA) was created on April 6th, 1953, by Attorney General Order No. 8-53, and codified in Title 28, Code of Federal Regulations, §. 0.22. Its mission is to provide close liaison between the Department of Justice (DOJ) in Washington DC., for the ninety-four United States Attorneys Districts, located throughout the fifty states, the District of Columbia, Guam and the Commonwealth of the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands. EOUSA provides approximately 300 United States Attorneys locations, staffed by nearly 13,000 personnel in total, general executive assistance and direction, policy development, administrative management direction and oversight, operational support, and coordinates with other components of the Department and other Federal Agencies. These responsibilities include certain budgetary, administrative, and personnel services as well as legal education.

The Assistant Director, Security and Emergency Management Staff (SEMS) of EOUSA serves as the Security Programs Manager for both EOUSA and the United States Attorneys’ Offices (USAOs) and is responsible for the management and coordination of component-wide security programs. This includes the following security disciplines: Information Security, Personnel Security, Physical Security, Threat Management, and Emergency Management, which includes Occupational Safety and Health. In order to accomplish these functions, nationwide policy and procedures are developed, administered and audited in accordance with applicable statutes, Executive Orders and Departmental Orders. This is done in a manner to ensure that both regulatory requirements and the unique needs of each office are met. As necessary, these policies and procedures are revised, and the subsequent changes are coordinated with the affected USAO field offices. Currently, the Security and Emergency Management Staff is located in Washington, DC and Columbia, SC, with Regional Security Specialists assigned to different geographic areas of the United States.

SEMS has approximately seventy personnel, including permanent employees, students, and contractors. This workforce consists of managers, specialists, and assistants with strong backgrounds in their assigned security disciplines. Contractor personnel may be required to travel either individually or as a member of a team to USAO locations. Contractor personnel will interact directly with USAO personnel to report, survey, discuss, and resolve issues with various security programs.

In order to manage and coordinate EOUSA’s and the USAO’s security programs, SEMS provides a variety of service and support functions. A structured methodology is employed to analyze the overall security practices of each USAO to determine its office-unique security requirements. This includes oversight to identify weaknesses and vulnerabilities;

provide assistance and advice; ensure compliance with all National and Departmental security policies and regulations; and formulate constructive recommendations to improve the overall quality of security programs and support. National Security Information (NSI) and equipment entrusted to the USAOs is controlled, managed, and inventoried through the

Security and Emergency Management Staff. Initial Background Investigations and Reinvestigations are adjudicated to determine employee suitability. Technical support, oversight, and evaluation are provided across all the security disciplines to United States Attorney's Offices. Budgetary and facilities management support activities are provided to facilitate the design, procurement, and installation of all security-related equipment, services, and systems. Security education, training, and awareness, to include conferences, briefings, videos, brochures, and other materials are also provided.

1.2 Objective

The objective of this order is to continue the operation of the Security and Emergency Management Staff as the primary support function for security related services to EOUSA and the USAO. EOUSA complies with Homeland Security Presidential Directive 12 (HSPD-12) while continuing to provide normal recurring security support for personnel and contractor security clearances, new construction, expansions, and renovations of USAOs, Information Security, Threats, Safety, and Emergency Management functions. It is incumbent upon the Security and Emergency Management Staff to develop innovative methods and procedures to provide EOUSA and the USAOs with properly cleared personnel and to provide them with a safe and secure work environment. Areas in which the Government intends not only to continue operations but also to improve them include:

A. Personnel Security - A background investigation is a requirement for employment with EOUSA/USAOs. Background investigations are conducted on all EOUSA/USAO employees and applicants primarily to determine suitability for employment. The background investigation may also be used to determine eligibility for access to national security information (NSI).

B. Adjudication - The adjudication process is based on decisions made by applying a standard set of guidelines to an individual’s specific circumstances. Trained adjudicators assess an individual's loyalty, trustworthiness, and reliability and determine whether it is in the best interest of national security to grant the individual an eligibility for access to classified information or render a favorable suitability determination.

C. Physical Security - The Physical Security Section has the responsibility for the physical security of over 300 USAO facilities that range in size and scope from large district headquarter offices to single-room storage areas through-out the 94 United States Attorney’s districts. The division of districts among specialists allows each District Office Security Manager (DOSM) and Regional Security Specialist (RSS) to develop a rapport with the assigned Physical Security Specialist and to provide consistent project management for numerous projects within the specialist’s area of responsibility.

D. Threat Management - Threat Management is provided to assess and provide countermeasures, as well as coordination with other Federal, State and Local agencies, in response to reported threats against USAO personnel. The vast majority of these threats are related to the work performed by Assistant United States Attorneys in prosecuting Federal cases. Approximately 750 reports are processed annually, which include threats to personnel, security incidents, requests for residential security systems, and other incident reports.

E. Emergency Management - Emergency Management provides training, technical assistance, and other support in the areas of continuity of operations, occupant emergency planning, and contingency planning, as well as support for response and recovery operations to ensure that EOUSA and USAOs can continue to perform essential functions before, during, and after an emergency.

F. Occupational Safety and Health - Providing a safe and healthy work environment is the responsibility of all EOUSA and USAO staff and managers. Implementing the program throughout the USAOs is the primary concern of the EOUSA Occupational Safety and Health Official (OSHO). The program coordinates and oversees the training, duties, and guidance needed by District Occupational Safety and Health Coordinators (DOSHCs).

G. Information Security - The Information Security Section provides guidance on the proper handling of sensitive information and National Security Information (NSI) or "classified" information entrusted to the USAOs.

H. HSPD-12 Support Office - The program supports continuous Personal Identity

Verification (PIV) card lifecycle management. SEMS provides technical support, issue resolution and operating assistance and support to EOUSA and the districts for PIV cards with credentialing equipment (Enrollment and Activation). Responsible for training and role assignment coordination/support for USAccess role-holders while coordinating the deployment of mobile credentialing equipment.

I. Program Analysis - The program analysis function provides a wide variety of support to the Security and Emergency Management Staff located throughout the U.S. This support is primarily administrative in nature and extremely critical to the management of the security disciplines. This role encompasses all component and assigned national security clearance approvals, special access approvals, requests for additional information, debriefings, requests for correction to records, and clearance certification requests.

J. Administrative Assistance - The administrative assistance function provides a wide variety of support to the Security and Emergency Management Staffs. This support is primarily administrative in nature and important for the budget management of the security disciplines.

1.3 Scope of Services

The Contractor shall provide all services necessary to support the Security and Emergency Management Staff as specified herein. All work and services shall be performed in accordance with the terms and conditions of the SOW and the solicitation and resulting contract.

2. Statement of Work

2.1 Project Management and Deliverables

2.1.1 Management

The Contractor shall provide all management, administration, staffing, planning, scheduling, etc., for all items and services required by the SOW. The Contractor is solely responsible for managing all the work performed and supervising all its employees. These duties include:

A. Recruiting, hiring, training, and professional development of technical staff.

B. Providing effective direction and supervision of all contractor employees.

C. Establishing task priorities, allocating resources, and monitoring progress towards objectives.

D. Monitoring service problems and keeping the COR and designated Government officials informed of project status and problem resolution.

E. Providing weekly status and financial reports to the Government in an agreed upon format.

F. Ensure that deliverables are supplied to the government, as defined in Section

5.2.

G. Ensuring that all personnel comply with the security requirements outlined in this order.

2.1.2 Staffing

The Contractor shall provide a trained and experienced staff to perform the work specified in this SOW along with the terms and conditions of the contract. The Contractor shall continuously monitor, manage, and control the work. It is recommended that the Contractor make its best efforts to retain incumbent staff members who have gained experience on the contract to minimize staff turnover.

All staff assigned to perform work under this SOW will have access to DOJ facilities and IT systems and must be United States citizens. The Contractor shall ensure that all personnel who perform under this work meet the security requirements of Section 3.1.

The Contractor must ensure the continued assignment of personnel from project start to project finish. In the event an individual become incapacitated or leaves the company, it is the responsibility of the Contractor to have qualified and/or cleared (if required) individuals on staff to accomplish the task with a minimal learning curve. The Government reserves the right to review the qualifications of all staff selected to work on the contract before assignment. The Government reserves the right to judge the qualifications and acceptability of any individual proposed by the contractor for any position and may require the contractor to replace an individual whose qualifications and suitability are judged deficient with written notification.

During the course of the contract, the Contractor shall submit resumes for any individuals being added to the contract staff or replacing a member of the contract staff. These individuals must be fully qualified for the relevant position. Resumes shall be pre-screened through the Contractor by qualified Human Resources Staff members prior to submitting them for Government approval.

Each resume shall include:

A. Past employment positions, dates, and names of one or more references, including addresses and telephone numbers where available.

B. Names and telephone numbers of all Contracting Officer's Representatives of

Federal contracts on which the proposed individual has worked.

When requested by the COR, the Contractor shall attend briefings, other meetings, and/or on-the-job training provided by EOUSA/SEMS. Briefings are normally held during normal working hours. The Contractor shall reimburse the Government for the cost of any Government-provided or funded training given to any Contractor employee who ceases to perform contract duties within six months after completion of training.

The Government reserves the right to request in writing that the Contractor reassign Contractor personnel whose services are no longer required by the Government for such reasons as quality of performance, changes in project requirements, etc. An official request for such a reassignment will be provided to the Contractor in writing by the COR.

2.1.3 Contractor Primary Point of Contact

The Project Manager shall act as the central point of contact with the Department and shall have the full authority to act for the Contractor. The Project Manager has direct accountability for the technical correctness, timeliness and quality of all services performed and items delivered. The COR shall alert the Project Manager of any problems related to technical correctness, timeliness and quality of all services and products at the earliest opportunity. (not a position on the contract)

2.1.4 Periodic Meetings and Reports

The Contractor shall prepare and submit a written (electronic correspondence is acceptable) report to the COR daily depicting staff accountability. This daily staffing report shall be submitted by 9:00 am each workday. This daily report shall include, at a minimum, the following information: Individual’s name, SEMS section, and availability (sick, vacation, no notification for absence, etc.).

As determined by the COR and/or designees, the Contractor shall provide a verbal or written progress report for accountability. Such progress reports shall include the status of all ongoing project work, any findings, or conclusions to date; any problems encountered and any proposed solutions.

All documents produced may be created in Microsoft Word, Microsoft Project or Excel, and other MS Office compliant software (such as Teams) as approved by the Government. The Government may request that documents be delivered in hard copy and/or electronic format.

In addition to the above meetings and reports, the Project Manager and Contractor staff is expected to participate, as requested, in meetings with the appropriate SEMS staff regarding ongoing work and projects status.

2.1.5 Transition

The Contractor shall be responsible for the phase-in of Contractor personnel and the assumption of ongoing tasks in accordance with the Government phase-in schedule (see Section 5.1). Phase-in activities will include, but not be limited to, placement of any necessary subcontracts, mobilization of staff and other resources, obtaining of necessary clearances, execution of the Confidentiality Agreement, and any other activities required to put the Contractor in a position to perform this work. Certain current staff of the incumbent contractor will be available during this period to provide administrative and technical orientation to new Contractor personnel, familiarize the Contractor with required services, and provide other guidance and assistance as mutually determined by the Government and the Contractor. This task will not be executed if the contract is awarded to the incumbent.

2.2 Requirements

2.2.1 Personnel Security

A. Provide Personnel Security support to the Executive Office for United States

Attorneys (EOUSA) and to 94 United States Attorney’s Offices (USAO) that encompasses an estimated 13,000 employees, students, and contractors.

Support includes but is not limited to the following:

1. Receive, review, and assemble detailed security package for federal personnel security specialist to determination of suitability and fitness for employment.

2. Assist with security clearance requests, contractor waivers, initiating and resolving eAPP issues and/or questions, reviewing eAPP packages and other related pre-employment or re-investigative documents.

3. Provide administrative support to Personnel Security Specialists in completing actions in support of the Personnel Security mission.

4. Understand and interpret data retrieved from of PIPS/CVS, NCIC, or file share software and other personnel security related database.

B. Receive, log, and/or review request for initial or updated personnel security documents to ensure proper procedural requirements have been satisfied prior to initiating background investigations of individuals who would occupy positions where a determination of suitability and fitness for employment is required.

C. Ensure that sensitive investigative data is handled and controlled in a secure fashion to protect and safeguard the rights of the individual Per DoD Manual 5200.02.

D. Provide a written report of data received from personnel security reports, records and investigative materials for review by federal personnel security specialist.

E. Assist federal personnel security specialist in the adjudication of background investigations for suitability and fitness for employment with the government.

1. Assist with the process of monitoring, tracking, reviewing, analyzing, adjudication, and compiling results of completed Background Investigations of government personnel and contract employees conducted by OPM, FBI, and other Federal investigative agencies and provide a recommendation for approval, disapproval, or referral for further investigation.

2. Assist with the evaluation of favorable and derogatory information.

3. Assist with the preparation of Letters of Interrogatory to resolve outstanding issues. Prepare a written report of findings and recommend the appropriate suitability/security determination.

4. Draft correspondence in the form of Letters of Interrogatory, Adjudicative Worksheets, Notice of Proposed Actions, and Summary Worksheets for second level review by federal personnel security specialists.

F. Assist in management of personnel security database; to include task such as create new cases for employment in JSTARS or personnel security related database in a timely manner with accuracy (not have more than three errors per month not to exceed three consecutive months).

G. Assist in updating JSTARS or personnel security related database by removal of personnel that are no longer working for the EOUSA or USAO, adding new contractor personnel, adding clearance information, etc.

H. Demonstrate oral and written communications skills to discuss analysis and prepare written communications setting forth analyses and recommendations.

I. Maintains various files and records to prepare routine and special reports and analysis of personnel security activities as requested by the EOUSA or USAO.

J. Assist in any other personnel security duties, special projects, as requested.

2.2.2 Adjudicator

A. Receive, review, and assemble detailed security package for federal personnel security specialist in JSTARS to determination of suitability and fitness for employment.

B. Assist and evaluate reports of investigations, and other records to determine if individuals are eligible suitability for employment, ensuring national security interests are protected.

C. Assist in any other personnel security duties, special projects, as requested.

2.2.3 Physical Security

A. Provide technical support for USAOs on security systems and other physical security issues. Diagnose issues and coordinate with the appropriate staffs (such as Information Technology (IT), Personnel Security, HSPD-12 and USAO staff) to resolve and confirm completion. Create scopes of work (SOWs) for projects and service tickets to have security vendor correct issues and restore complete operation of the security systems.

B. Monitor Sensitive Compartmented Information Facility (SCIF) communications network status. Coordinate with the IT staff and monitoring company to resolve communication errors and issues as they occur.

C. Complete security design packages including SOWs and drawings. Work with security installer on planning software and hardware upgrades, new installation projects and other security equipment projects.

D. Coordinate and cooperate with various IT staffs on security system shared interests, to include Personnel Access Control System (PACS) certificate validation, IP CCTV, new equipment/systems testing in lab environment, etc.

E. Participate in physical security surveys and inspections, as requested, throughout 94 Districts comprising approximately 300 USAO facilities to determine if designated areas meet accepted standards for the safeguarding of life, property, assets and classified information. Assist in drafting results of surveys and inspections to include detailed evaluations and recommendations for review and revision. This includes generation of cost estimates and/or Statements of Work.

F. Apply appropriate security standards during building design, upgrade and/or renovation phases prior to occupying new, upgraded, or renovated USAO space.

Integrate all physical, technical and system security requirements into the overall security design, using AutoCAD, Visio and Microsoft Project.

G. Provide assistance to USAO field offices on physical security standards, especially during project development.

H. Assists in review of alteration, expansion, and new construction documentation to identify security related items that require revision or further clarification to meet applicable standards.

I. Participate in project meetings with Facilities Management, field offices, GSA and their selected building contractors.

J. Provide technical assistance on physical security systems troubles and issues to the USAOs. Assistance can be in the form of telephone/email support, remote-in capability, or on-site visits.

K. Take part in special projects and studies affecting the overall security of USAO facilities and property.

L. 3 and 4 CON Facility Security Support

1. Provide technical support on facility security systems, to include PACS, IDS, IPCTV, intercoms, portals, barriers, duress alarms, x-ray machines, walk-thru metal detectors and emergency call stations.

2. Provide daily inspections of all perimeter portals and garage entry systems to ensure proper working order. Inform and advise management of issues and resolutions regarding the building’s security systems.

3. Create and manage service request for both in-warranty and out-of-warranty service on all security related systems. Test and verify systems proper working order after repairs or reported incidents.

4. Serve as the POC and primary escort for security vendors providing maintenance and service on security systems. Manage and track service history and vendor response on all related systems.

5. Provide input and support the Government's development of Statements of

Work and Sources Sought for critical systems maintenance contracts.

Provide support to develop specifications, drawings and quotes for security system up-grades and modifications.

6. Advise and instruct Justice Protective Service Officers on the proper procedures operating related system.

2.2.4 Threat Management

A. Review incoming Urgent Reports to determine initial course of action. Propose appropriate countermeasures to SEMS management, request estimates, and coordinate the procurement of approved and funded protective measures.

B. Process Urgent Reports in the USA Reports program with actions taken, proposed and approved countermeasures, notifications, and any other information necessary to forward a complete report.

C. Track existing threats against EOUSA/USAO personnel and offices utilizing established databases and spreadsheets. Act as a liaison with law enforcement and intelligence agencies to ascertain the credibility of threats against the Department and its personnel.

D. Track status of Department personnel applying for Deputation and assist with processing of said applications. Provide notification when deputations require renewal.

E. Participate in and track inquiries regarding loss, theft, local criminal activity, workplace violence or intrusion of premises.

F. Take part in special projects and studies affecting the overall security of the Department's facilities and property.

G. Coordinate with the appropriate DOSM or the effected individual for residential security system surveys, estimates and installations.

H. Provide support to assist the government’s development of procurement documentation for approved countermeasures.

I. Forward copies of Urgent Reports to the United States Marshalls Service (USMS) Threat Management Center (TMC) to ensure field notifications have been made and respond to TMC requests for information.

2.2.5 Emergency Management

A. Staff the EOUSA Emergency Watch Center, which serves as

1. The central point of contact for all communications from United States Attorneys’ offices related to emergency preparedness, planning, and response, including:

a. Reports of any activation of districts’ Critical Incident Response Plan

(CIRP), Continuity of Operations (COOP) Plan, and Occupant Emergency Plan (OEP) for all USAO buildings;

b. Monitoring all situation updates during emergencies;

c. Testing communications systems and managing the day-to-day operations of the EOUSA/USAO Employee Notification System and the USAAlert mass notification tool;

d. Maintaining electronic copies of the district emergency plans.

e. Maintaining electronic copies of after-action reports (AAR) of any district exercise or actual district plan activation and sharing copies with other components as necessary.

2. The focal point for supporting activation of the EOUSA emergency plans, including:

a. Issuing emergency notifications to EOUSA personnel according to guidance from EOUSA leadership.

b. Issuing emergency notifications during Occupant Emergency Plan incidents using the USAAlert mass notification tool.

c. Continuing these activities during an EOUSA continuity event.

B. Assist in developing EOUSA/USAO-wide policy standards and programs for emergency preparedness program planning and coordination. Drafted documentation shall be presented to SEMS management for review and revised in accordance with their provided comments and guidance.

C. Propose alterations to existing emergency management plans to reflect changes in law and policy and lessons learned from previous exercises and incidents.

D. Participate in the test, training, and exercise elements of the Continuity of Operations Program.

E. Continue to perform essential functions as set forth in the Continuity of Operations Plan in the event of a continuity event.

F. Provide guidance on emergency management laws, regulations, standards, and best practices.

G. Conduct briefings, training classes, and presentations on other elements of emergency preparedness.

H. Develop and assist in the implementation of an Occupant Emergency Program and Plan for the building occupied by EOUSA and other DOJ components.

Work with municipal and federal agencies for response coordination. Assist in planning and conducting Emergency-Management-related training, drills, and exercises for EOUSA and other occupant agency personnel, including American Red Cross or other certified first aid, automated external defibrillator, and CPR training.

I. Keep informed of events or activities related to the likelihood of an emergency, especially those that could affect response efforts.

J. Assist in the coordination of responses to disasters and emergencies affecting EOUSA and USAO operations and personnel.

K. Disseminate course material and resources via Department website.

L. Take part in special projects and studies affecting the overall preparedness of EOUSA and the USAOs.

2.2.6 Occupational Safety and Health

A. Conduct safety and health surveys and inspections of EOUSA and USAO facilities to determine if the designated areas meet accepted standards for the safeguarding of life and health of employees. Draft results of surveys and inspections to include detailed evaluations and recommendations for review and revision in accordance with the DOJ's component officer's comments.

B. Assist the Department in developing agency-wide policy standards and addressing the safeguarding of life and health within the Department's facilities.

Drafted documentation shall be presented to the EOUSA Safety Officer (Assistant Director, SEMS) for comment and revised in accordance with his guidance. Material developed must be in accordance with Occupational Health and Safety Program standards as promulgated by the Department of Labor Occupational Health and Safety Administration.

C. Participate in inquiries on job-related injuries or accidents or reports of unsafe working conditions and serve as the Office of Record Keeping for all work-related injuries and illness for both EOUSA and the USAOs. Approximately 1,200 phone and 600 email inquiries along with 95 reportable injuries are received and processed per year.

D. Conduct briefings, training classes and presentations on Safety and Health.

Coordinate periodic Occupational Safety and Health Conferences at DOJ training facilities.

E. Take part in special projects and studies affecting the overall safety and health of personnel in and on the Department's facilities and property.

2.2.7 Information Security Program Support

A. Assist and review information security requirements associated with generating, processing, transmitting, self-inspections, safeguarding, and destruction of sensitive and National Security Information under the provisions of Executive Order 13526 or any follow-on or superseding Executive Orders.

B. Assist Information Security Manager with oversight of classified computer systems and users accounts. To include developing and updating database using SharePoint.

C. Provide assistance with SCIF operations and management IAW ICD Tech Spec 705 Chapter 12 and DOJ Policy and procedures.

D. Assist in the development of standard operating procedures and checklists for operation and protection of SCIF space, limited access area, and secure storage containers.

E. Assist Information security Manager in developing and conducting security self-inspections, apply risk mitigation methodologies, support customer assessments, and implement security measure to meet requirements for EOUSA and 94 USAOs.

F. Ability to interpret information on alteration, expansion, and new construction documentation to identify security related items that require revision of SCIF space or further clarification to meet applicable standards IAW ICD 705 Tech Specs.

G. Assist with Industrial Security and review various Statement of Work (SOW) to ensure adequate security requirements are included in the DD 254 to support the program effort IAW with NISPOM.

H. Assist in communications security (COMSEC) surveys of the Department's facilities to evaluate secure communications procedures and to verify that the designated area meets accepted standards for the safeguarding of COMSEC equipment (STEs and other encrypted devises supporting classified systems) and material used to protect classified and sensitive information.

I. Assist the Program Manager in developing USAO policy standards and address the accountability, control and safeguarding of COMSEC equipment and material in accordance with NSA Regulation 3-16.

2.2.8 HSPD-12 Support Office

A. Complete work items in the EOUSA/USAO account management platform

(USAidgov/SailPoint Identity) to include:

1. Create PIV

2. Assume Control of PIV

3. Terminate PIV

4. District Transfers

5. Name changes

6. Replace lost/stolen PIV

7. Replace broken PIV

8. Replace expiring PIV

B. Conduct sponsorship duties in USAccess to include:

1. New sponsorships

2. Card renewals

3. Card reprints

4. Reissues (re-enrollments)

5. Central print/local print settings

6. Shipping info updates

7. Card terminations

8. Destroy card

9. Sub Agency Transfers (SAT)

C. Complete PIV card appointments and manage the Assured Identity scheduler using USAccess credentialing equipment such as:

1. Enrollments

2. Card activations

3. Cert updates/card updates

4. Pin resets/card unlocks

5. Card prints

i. Checking in PIV cards

ii. Resupplying and re-calibrating the PIV card printer

D. Perform inquiries and data validation in databases such as JSTARS, IamDOJ, and USAccess to verify PIV card info.

E. Manage the EOUSA HSPD-12 Help Desk mailbox and provide responses to all PIV card inquiries.

F. Provide weekly statistics to the Program Manager on USAidgov requests, USAccess card actions, PIV card appointments, Help Desk inquires and any other tasks.

G. Perform other tasks as needed or requested such as USAccess Role Assignment, USAccess Site Management, USAccess Report viewing, Credential inventory operator, and other special tasks assigned by the Program manager.

H. Communicate with other SEMS staffs and other DOJ components on PIV card issues

2.2.9 Budget Analyst / Procurement

A. Support security program planning, development, management, and monitoring activities. Suggest solutions and procedural changes to correct problems.

B. Assist in budget development and project tracking initiatives. Continually monitor the budget comparing against the Status of Funds (SOF) information provided by the Resource Management Staff (RMP).

C. Reconcile SOF information with RMP in order to maintain an accurate budget status. Provide a detailed, justified response to status of funds and end of fiscal year reporting. Review and analyze past obligations, determines reasonable fund levels, evaluates validity of requests and ensures compliance with current priorities.

D. Create for approval and process procurement documentation. Review Obligations, Unobligated Orders, and balances to ensure they are properly maintained, supported and documented.

E. Serving as the functional point of contact for day-to-day budget/financial issues.

Determine availability of funds for reallocation due to unforeseen circumstances. Recommend sources of funds, as required, if options are available.

F. Participate in identifying future budget requirements, and in the planning and developing of future budget requirements. Prepare justifications for recommended allocation levels, particularly deviations from initial yearly budget submission.

G. Performing budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of funds. Provide a wide variety of budgetary reports to include obligations, funds availability, agency program direction, and invoicing by contract line item.

H. Using budgetary and other automated system(s) and computer-generated products in accomplishing budgeting/funding assignments. Conduct Periodic reviews identifying any problems or issues involving the obligation process.

I. Support program management functions to include analysis, briefing preparation and follow-up actions. Communicate financial information clearly and effectively

2.2.10 Program Support (SC)

A. Review for accuracy, maintain, and distribute as directed all component and assigned national security clearance approvals, special access approvals, requests for additional information, debriefings, requests for correction to records, and clearance certification requests.

B. Review for accuracy, maintain, and transmit as necessary and directed signed nondisclosure agreements and inadvertent disclosure agreements for electronic personnel records.

C. Review security, safety, and emergency management training and educational video, audio, and interactive products for spelling, grammar, content, imagery, and quality.

D. Assist as needed with the creation of video and audio recordings or productions.

E. Review documents for spelling, grammar, and comprehension; providing recommendations or changes as appropriate.

F. Maintain section supervisor’s local employee records and evaluations

G. Assist with the preparation of documents, reports, briefings, spreadsheets, brochures, etc.

H. Coordinate with partner and stakeholder offices and officials on behalf of the section supervisor or Regional Security Specialist (RSS).

I. Assist with site physical access control administration and data entry.

J. Assist others as needed and directed with recurring administrative tasks such as timekeeping, records management, secure shipping, and office supplies or resources.

K. Assist personnel by referring the individual to the correct action office, action officer, or organization.

2.2.11 Program and Administrative Support (DC)

A. Support security program planning, development, management, and monitoring activities specifically for the Mission Security/Threat Management Assessment Team.

B. Process daily incident reports, violations, and urgent (threat) reports utilizing

TM report tracking and NIMBUS database(s).

C. Maintain up to date records of DOSM, DDOSM, and AO contact databases through Consolidated District Information System (CDIS) database

D. Provide content input for Mission Security/Threat Management SharePoint site.

E. Submit annual Incident/Threat report summary.

F. Support program management functions to include analysis, briefing preparation, and follow-up actions.

G. Assist in and execute budget and project tracking initiatives. Continually monitor the budget comparing against the Status of Funds (SOF) provided information.

H. Serve as back-up for the Budget position to initiate procurements.

3. Special Contract Requirements

3.1 Security Requirements – Classified

The work to be performed under this contract will involve access to classified information [National Security Information (NSI)] as well as access to unclassified information. All references to “contract(or) personnel” and “contract employee” in this clause include all individuals that will perform under this contract, including individuals employed by the Contractor, team member, subcontractor, consultant, and/or independent contractor.

The Contractor shall comply with the National Industrial Security Program Operating Manual (NISPOM) for all work performed under this contract that involves access to classified information.

Duplication or disclosure of the data and other information (classified and unclassified) to which the Contractor may have access as a result of this contract is prohibited by Public Law and is subject to criminal penalties.

3.1.1 Contractor Personnel

The type of security investigation required will be governed by the type of information made available to Contractor personnel. Contractor personnel that require access to classified information will be processed through the National Industrial Security Program (NISP). Contractor personnel that require access to unclassified information will be subject to a Public Trust Investigation (PTI).

Except where specifically noted, the Government will be responsible for conducting the investigation and the cost of the investigation. All investigations will be conducted in accordance with applicable Executive Orders, DOJ Orders, Office of Personnel Management (OPM) guidance, Homeland Security Presidential Directive 12 (HSPD-12), and Federal Information Processing Standard Publication 201 (FIPS 201).

PTI certifications will be accepted from other Federal agencies provided the investigation performed by the other agency meets or exceeds DOJ requirements.

The Contractor will not be permitted to commence performance under this contract until a sufficient number of its personnel, as determined by the COR and Security Programs Manager (SPM), have received the requisite NSI Clearance or PTI security approval.

During the life of the contract, the Contractor shall ensure that no contract employee commences performance hereunder prior to receipt of a written authorization from the Contracting Officer, the COR, or the SPM

3.1.1.1. Access to Classified Information

The Contractor shall possess or be capable of obtaining a Defense Industrial Security Clearance Office (DISCO) Defense Industrial Security Clearance Facility Code and a Top-Secret Facility Clearance to fully perform this contract. As directed by the COR and SPM, the Contractor shall submit the information necessary to allow the Government to prepare and obtain for the Contractor a "Department of Defense Contract Security Classification Specification" (DD Form 254) for this contract. Where such clearance is required, the Contractor agrees to provide information and access to Contractor facilities as may be required by Government investigators.

After contract award (or receipt of the required Facility Clearance), the Contractor’s Facility Security Officer (FSO) shall furnish to the COR a list of all personnel proposed to work under this contract who have been processed through the NISP by the Defense Security Service (DSS). The Contractor shall update this information as individuals are added or deleted from the contract and the FSO shall provide the updated list to the COR.

For each contract employee that requires access to classified information under this contract, the Contractor shall forward a Visit Authorization Request (VAR) or a copy of the Joint Personnel Adjudication System (JPAS) Personnel Summary printout indicating the current background investigation information and clearance level

3.1.1.2. Access to Unclassified Information

Note: Contractor personnel that have a currently active, approved NSI clearance will not be processed for a Public Trust Investigation (PTI) if the current investigation meets the investigative requirements for the risk level of the position to be occupied under this DOJ contract.

Contractor personnel only requiring access to unclassified information will fall under the following categories:

A. High Risk. High-risk positions are those positions that have the potential for exceptionally serious impact on the integrity and efficiency of the DOJ and involve duties especially critical to the DOJ or a program mission with broad scope of policy or program authority.

B. Moderate Risk. Moderate risk positions are those positions that have the potential for moderate to serious impact on the integrity and efficiency of the DOJ. Duties involved are very important to the DOJ or program mission with significant program responsibility or delivery of services.

C. Low Risk. Low Risk positions are those positions that have limited potential for adversely affecting the national security operations of the Department.

3.1.1.2.1. Pre-Appointment Background Investigations and Waivers

Background investigations must be conducted and favorably adjudicated for each contract employee prior to commencing work on this contract. However, where programmatic needs do not permit the Government to wait for completion of the entire background investigation, a pre appointment background investigation waiver can be granted by the SPM, in consultation with the cognizant COR. The extent of the background investigation will vary depending upon the Risk Category associated with each position and whether each position is long- or short-term. Short-term is defined as contract employees having access to Federally controlled information systems and/or unescorted access to Federally controlled facilities or space for six months or fewer. The requisite background investigation does not need to be initiated for short-term positions as part of the pre-employment waiver except in the case of non-U.S. citizen contract employees. However, long-term contract employees requiring unescorted access to Federally controlled facilities and/or access to any Federally controlled information system shall be subject to the requisite background investigations described below. A waiver will be disapproved if it develops derogatory information that cannot be resolved in the contract employee’s favor. When a waiver has been disapproved, the COR, in consultation with the SPM, will determine (1) whether the contract employee will no longer be considered for work on a DOJ contract or (2) whether to wait for the completion and favorable adjudication of the background investigation before the contract employee commences work on a Department contract.

The minimum pre appointment investigative requirements are as follows:

A. High Risk Positions. The minimum background investigation required is a five-year scope Background Investigation (BI), and the five-year reinvestigation required is an Access National Agency Check with Inquiries (ANACI). The Standard Form (SF) 85P, Questionnaire for Public Trust Positions, is required.

B. Moderate Risk Positions. The minimum background investigation required is a Minimum Background Investigation (MBI) for “moderate” impact on the integrity and efficiency of the DOJ or a Limited Background Investigation (LBI) for “serious” impact potential on the DOJ’s integrity and efficiency. The five-year reinvestigation required is a National Agency Check with Law and Credit (NACLC). The SF 85P is required.

C. Low Risk/Non-Sensitive Positions. The minimum background investigation required for Low Risk/Non-Sensitive positions is a National Agency Check with Written Inquiries (NACI) and the required five-year reinvestigation is also a NACI. The SF 85, Questionnaire for Non-Sensitive Positions, is required.

The pre appointment background investigation waiver requirements include:

A. Favorable review of the security questionnaire form.

B. Favorable FBI fingerprint results.

C. Verification of citizenship (copy of a birth certificate, Naturalization Certificate, or U.S. Passport);

D. Verification of compliance with the DOJ residency requirement.

E. Favorable credit report for contract personnel in High Risk and Moderate Risk positions; and

F. Verification of the initiation of the appropriate background investigation for long-term Contractor personnel

3.1.1.2.2. Required Security Forms

The following forms must be completed and submitted by the Contractor’s Corporate Security Officer for each contract employee PTI:

A. FD-258 Applicant Fingerprint Card. Two sets are required per applicant.

The Contractor may schedule appointments with the SPM to be digitally fingerprinted; otherwise, fingerprinting by the FBI is required. All pertinent information must be completed by the individual taking the prints or by the FBI if prints are taken there.

B. SF-85 Questionnaire for Non-Sensitive Positions -or- SF-85P Questionnaire for Public Trust Positions. The contract employee shall complete the SF- 85/SF-85P via the Electronic Security Questionnaires for Investigations Processing (eAPP) System after first obtaining access to eAPP from the SPM (see paragraph (c) below). The Contractor shall also submit a hard copy of the form (as completed and signed by the contract employee) with the remainder of the security package.

C. DOJ-555 Fair Credit Reporting Act Disclosure. Authorizes DOJ to obtain one or more consumer/credit reports on the individual. This is required for Contractor personnel in High Risk and Moderate Risk positions.

D. Foreign National Relatives and Associates Statement. This is only required if any relatives listed on the SF-85/SF-85P are foreign nationals.

E. Confidentiality Agreement for Contractor and Subcontractor Employee. See Separate Section H clause for confidentiality requirements.

The Contractor shall also submit a credit report for each individual designated at the High Risk or Moderate Risk level and have resolved satisfactorily any individual credit issues.

Using eAPP. Immediately after contract award, the Contractor shall designate an employee as its “eAPP Initiator” and provide the name of this person to the COR. The eAPP Initiator must have at a minimum, a favorably adjudicated MBI and the appropriate DOJ security approval before being given access to eAPP. After the eAPP Initiator’s security approval is granted, the Contractor will be configured in eAPP as a sub-agency to DOJ. The Contractor will then be responsible for initiating all contract personnel in eAPP for completion of the security questionnaire form and forwarding the electronic form along with a hard copy of the form (as completed and signed by the contract employee) with the remainder of the security package to the designated DOJ representative.

Subject to the prior approval of the SPM, the Contractor may designate an eAPP Initiator for each subcontractor. Subcontractor eAPP Initiators must have at a minimum, a favorably adjudicated MBI and the appropriate DOJ security approval before being given access to eAPP.

3.1.1.2.3. Citizenship and Residency Requirements

Residency Requirement. Contract employees, both United States (U.S.)

citizens and non U.S. citizens, must meet the Department’s Residency Requirement, i.e., he/she must have lived in the U.S. three of the last five years immediately prior to employment under the Department contract; and/or worked for the U.S. overseas in a Federal or military capacity; and/or be a dependent of a Federal or military employee serving overseas. At the Department’s sole discretion, the residency requirement may be waived by the Department Security Officer (DSO) on a case-by-case basis where it is justified by extenuating circumstances.

Citizenship. The DOJ gives strong priority to contract employees that are U.S.

citizens and nationals. Any prospective contract employee that is a foreign national must be from a country allied with the U.S. (See http://www.opm.gov/employ/html/Citizen.htm).