Attachment 2 - SOW ADC.pdf

Attachment 2

USAF STATEMENT OF WORK - AMMUNITION DATA CARDS

Version Date: Oct 30, 2012

When to Use:

As specified in the USAF Airmunitions Specification

Text:

1. Ammunition Data Cards (ADC) shall be prepared in accordance with

MIL-STD-ll68 and shall follow the format required by the world wide web application identified as WARP or Worldwide Ammunition-data Repository Program.

2. The criteria and procedures for the assignment of lot numbers for energetic mixtures including energetic materials (pyrotechnics, propellants, explosives) and their constituents shall be in accordance with MIL-STD-1168.

3. Energetic mixtures including Energetic materials (pyrotechnics, propellants, explosives) and their constituents shall be entered in the ADC using the actual manufacturer's part number, lot number, and manufacturing date. Components, Sub-components, and materials of end items shall also be entered in the ADC using the actual manufacturer's part number, lot number, and manufacturing date. The ADC data and information entered in WARP for all materials and components shall stand alone for traceability to the actual manufacture's information (Mfg PiN, Mfg date, Mfg lot number etc.).

If contractor chooses to add their own PiN, reference date for acceptance or other Utrace"/traceability identification used internally, this information may be added in the remarks section. In the event of conflict or if there is a need for clarification, the applicable engineering system authority shall be contacted to resolve any issues.

4. A sample ADC shall be developed in MHP-WARP and uploaded to Wide Area Workflow (WAWF) prior to the start of First Article production or prior to the start of production in the event a first article is not required or on all new contracts as required by the Government Contracting Officer if updates are needed during any phase of a contract. The WARP ADC program will not allow the submission of additional ADCs until such time as the sample ADC has been approved in the system. The ADC for actual prOduction lot{s) shall be submitted after the s~ple ADC has been approved by DCMA/QAR and the

USAF.

WARP will reside ~ithin the Munitions History Program (MHP) details on these WARP applications are provided below.

MHP-WARP Access Procedures

Additional

• Government or Contractor employee with CAC and AKO account:

(a) Click on the MHP hyperlink which is https://mhp.redstone.army.mil/

(b) Enter CAC PIN when prompted

(c) click on WARP (ADe)

(d) Click on Help

(e) Click on WARP Request Access and follow instructions

• Contractor or Government employee without CAC and AKO account: MHP- WARP uses PKI authentication requiring a DoD approved digital certificate as a security measure to protect the integrity of stored data. There are three vendors that have been approved to issue DoD approved certificates per an External Certification Authority (ECA) program. You are required to use one of the approved vendors listed on the following DISA website: http://iase.disa.mil/pki/eca/index.html A nominal fee is charged for each certificate. The Contractor, including any subcontractors, shall assume the responsibility for all coSts of obtaining each digital certificate needed.

• After the required certificate is obtained:

(a) Click on the MHP-WARP hyperlink:

https://mh~warp.redstone.army.mil/

(b) Enter ECA password

(c) click on Help and follow the instructions for obtaining the necessary access

• HELP Numbers are as follows:

MHP Access - (256)313-2143; DSN 897-2143 JMC Quality Administrators for WARP issues - (309)782-2697 or

(309)782-7107

• Worldwide Ammunition-data Repository Program (WARP)

An online user's manual will provide additional help and criteria in the development of an ammunition data card. It is recommended that you download and read the user's manual prior to creating and filling out your initial ammo data card. The user's manual also contains screen shots, which depict what the data entry person will see during the ADC input process.

• Ammunition Data Card Input

ADC input allows current contractors and government facilities the capability to create, and submit for approval, both sample ADCs and production lot ADCs which meet the format requirements of MIL-STD-1168 and as specified in this USAF SOW for ADCs. ADCs are automatically forwarded to the respective Government Agency Responsible for Acceptance (GARA). The GARA in most cases is the Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) , who reviews contractor input for accuracy and completeness, and after updating the disposition code for the specific lot, submits the ADC to the database. The contractor's data entry person is granted access only to ADCs identified with its specific manufacturing code, as identified in MIL-HDBK-1461, Manufacturer's Symbols. The use of previously inputted ADCs through the TEMPLATE option significantly reduces input effort, while increasing accuracy and consistency of data.

• Email Notifi~ation WARP provides immediate, automated notification to process participants when actions are required. When, the producer has completed an ADC submission, an email message is routed to the GARA advising that an ADC awaits review and approval. If the GARA approves the ADC as submitted, the ADC is released to the WARP database and an email, with approved data card, is routed back to the originator. If the ADC requires modification or correction to conform with MIL-STD-1168 and/or the approved format and technical content as approved by the USAF, an email is provided to the ADC originator advising that corrective action is required prior to approval.

• Information Updates It is important that the System Administrators are apprised when a producer receives a new contract. The producer shall notify usarmy.RIA.jmc.mbx.warp@mail.mil within 30 days after receipt of a new contract.

Information to be included shall be the contract number, item, GARA, Manufacturer's identification symbol and the names of the individuals who will be inputting ADCs into the system. If you are a new producer and do not have a Manufacturer's identification symbol, you can obtain one by sending an email to usarmy.RIA.jmc.mbx.warp@mail.mil. The email must contain manufacturer's name, address where performance of the contract will take place, and a point of contact.

(End of statement of work)