ATTACHMENT 2 - Sample Task Order 02 Dash-8 Storage SOW.docx

Sample Task Order 02 STATEMENT OF WORK DEPARTMENT OF STATE

19AQMM22R0007 ATTACHMENT 2

DHC-8-315 AIRCRAFT STORAGE

Table of Contents

GOVERNMENT PROPERTY MANAGEMENT PLAN………………………...10

1. BACKGROUND

1.1. The United States Department of State (DoS), Bureau for International Narcotics and Law Enforcement Affairs, Office of Aviation (INL/A) operates eight (8) De Havilland Bombardier DHC-8-315.

1.2. All INL/A Dash 8 series aircraft are currently maintained under the Equalized Maintenance program (EMP) and are similarly configured with 50-52 passenger seats.

2. SCOPE

2.1. INL/A occasionally requires temporary storage of aircraft while operating locations are demobilized or established. The scope of support for this effort will be to recover and provide storage from one (1) up to five (5) DHC-8-315 for a minimum of 180 days with a target of two years with options for additional time, up to three (3) years total. Period of storage to commence on or about 1 FEB 2023.

3. OBJECTIVES

3.1. As part of an overall storage process, DoS’s first objective is to ensure aircraft are stored in a secure location and maintained in a reliable manner to permit a quick return to airworthy status. The second objective is to preserve the investment in these capital assets by ensuring the storage environment minimizes exposure to corrosion inducing elements.

SECTION I

General Requirements

4. TASKS/REQUIREMENTS

4.1. CERTIFICATIONS

4.1.1. The Contractor and the Contractor repair station shall be Federal Aviation Administration (FAA) or European Aviation Safety Agency (EASA), Part 145 approved with an FAA Repair Station Certificate, required manuals and processes, and approved capabilities list inclusive of related fixed wing transport aircraft and component related capabilities of repair.

4.1.2. The Contractor and the Contractor's facility shall have five (5) years documented history of performing all levels of aircraft maintenance, operation, or storage of DHC-8 Series 300 aircraft.

4.1.3. The Contractor shall have and maintain a higher level quality system(s) with current certifications to include AS 9100 rev C "Quality Management Systems – Requirements for Aviation, Space, and Defense Organizations" and AS 9110 rev B "Quality Management Systems – Requirements for Aviation Maintenance Organizations".

4.1.4. The Contractor shall have approved processes to ensure aircraft components, assemblies, sub-assemblies, parts, and materials considered for use or provided to DoS under this contract have complete traceability and regulatory documentation.

4.1.5. The Contractor shall be registered with the US Department of State Directorate of Defense Trade Controls (DDTC).

4.2. GENERAL

4.2.1 The Contractor shall perform Original Equipment Manufacturer (OEM) prescribed requirements for storage, protection, and preservation of Dash 8 series 300 aircraft in accordance with the following aircraft maintenance manuals (AMM):

· AMM 10-10-45-02 Record of storage for more than 180 days − Initial Tasks − Maintenance Practices

· AMM 10−10−50−02 Record of storage for more than 180 days − Weekly Repetitive Tasks − Maintenance Practices

· AMM 10−10−55−02 Record of storage for more than 180 days − Monthly Repetitive Tasks − Maintenance Practices

4.2.2 The Contractor shall identify and estimate costs to perform OEM requirements for return to service after storage for more than 180 days; specifically, for return to service after 18-months and 36-months of storage. Return to service procedures shall be the performed IAW the following OEM manuals and will include accomplishment of all hourly, calendar and/or out of phase tasks required by the EMP:

· AMM 10-30-00-00 Return to service after storage − Description and Operation

· AMM 10-30-40-02 Return to service after storage for more than 180 days − Maintenance Practices

4.2.3 During weekly and monthly inspections, scheduled or unscheduled, the Contractor shall identify to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) any items which adversely affect aircraft airworthiness.

4.3. TECHNICAL REFERENCES

4.3.1 The Contractor shall ensure all persons performing contracted services within this SOW use and reference the most recent versions of DoS, FAA and OEM technical publications, directives (including all supplements), changes, and revisions (See Section 9).

4.3.1.1 ORDER OF PRECEDENCE. In case of conflicting instructions, the order of precedence for compliance with technical publications is as follows: 1) OEM approved aircraft model and series technical/procedural/maintenance manuals, 2) DoS approved aircraft model and series technical/procedural/maintenance manuals, 3) FAA manuals. The Contractor shall immediately notify the DoS Airworthiness Authority of any publication conflicts.

4.3.1.2 TECHNICAL DIRECTIVE COMPLIANCE. The Contractor shall notify the CO upon receipt of FAA Airworthiness Directives (ADs), Service Bulletins (SBs), and Technical Bulletins (TBs). Prior to accomplishing any of the preceding items, the Contractor shall provide a quote and request approval from CO.

4.4. AIRCRAFT RECORDS DOCUMENTATION

4.4.1 The Contractor shall maintain the aircraft logbooks and historical records in accordance with DoS INL/A PAM-GEN-01, Department of State Aerospace Equipment Maintenance Forms and Records Documentation Procedures. Performance of maintenance requirements identified in paragraphs 4.2.1 and 4.2.2 shall be documented in the aircraft’s logbook when accomplished.

4.4.2 The Contractor shall provide towing and taxiing while the aircraft is located at their facility. The Contractor shall ensure aircraft operations, handling, servicing, maintenance, inspection, repair, and documentation actions on DoS aircraft are performed IAW all approved technical publications and other documents specified within this SOW. This will include updates of all aircraft databases as required prior to flight activities.

4.4.3 Unless otherwise agreed to by the CO or specifically stated in section 6, the Contractor shall provide all facilities, support equipment, test equipment, consumable materials, and manpower to accomplish all activities stipulated within this SOW.

4.4.4 Consumable materials are identified in the AMM and include but are not limited to:

a) solvents,

b) cleaning agents,

c) emery paper/cloth,

d) masking tape,

e) cutting oils,

f) Petroleum, Oils, and Lubricants (POL) to include but not limited to hydraulic fluids, lubricating oils, aviation fuels, and greases,

g) sealants,

h) adhesives,

i) drill bits,

j) vulcanizing silicone compounds,

k) paints,

l) lock-wire,

m) tapes,

n) packings,

o) seals,

p) light bulbs (Exception: specialty or high cost light bulbs identified in O&A section),

q) instrument range striping/tapes,

r) torque seal or striping,

s) anti-seize compounds,

t) All common or standard hardware and fasteners (e.g., nuts, bolts, screws, studs, washers, rivets, clevis pins, cotter keys, straps, clips, pins, clamps, grommets, safety wire, sleeves, swages, lock-pins, or any other hardware identified in section 11 (Hardware Identification Tables 7-10 thru 7-15) of AC 43.13-1B that are identified by a FAA recognized standard such as National Aerospace Standard (NAS), Army-Navy Aeronautical Standard (AN), Society of Automotive Engineers (SAE), SAE Sematec, Joint Electron Device Engineering Council, Joint Electron Tube Engineering Council, and American National Standards Institute (ANSI) (Exceptions: Specialty fasteners specifically manufactured for use on a specific aircraft application with quality and suitability previously approved by the OEM and FAA; or high cost hardware manufactured for a specific application. Specialty hardware that correspond to the aforementioned categories shall be identified separately and not included as Consumable Material)

4.5. MONTHLY STATUS REPORT

4.5.1 When DoS aircraft are in the Contractor’s possession, or during any other task ordered service, the Contractor shall provide a monthly status report. (CDRL A001) The report shall be sent to INL/A by the close of business on the first Wednesday of every month and shall include, but not limited to, the following items:

a) Any issues affecting airworthiness, to include ADs and SBs, and any discrepancies discovered during the course of weekly/monthly inspections.

b) Copies of completed weekly and monthly inspection checklists.

SECTION II

Induction

4.6. AIRCRAFT CONFIGURATION

4.6.1 The Contractor shall accept the aircraft in the configuration in which it arrives. Unless otherwise specified by the CO, modifications installed on the aircraft prior to arrival shall be considered part of the aircraft and shall be visually and functionally checked as required by the AMM.

4.7. AIRCRAFT INVENTORY UPON ARRIVAL

4.7.1 A joint Contractor/Government aircraft inventory shall be accomplished on all aircraft, engines, accessories, and support equipment. The Contractor shall annotate aircraft records accordingly to reflect the aircraft configuration as received. Aircraft mounted items shall be inventoried using the weight and balance records chart A. Inventory found but not specifically listed on the chart A weight and balance inventory records such as loose equipment (e.g., ALSE, aircraft ground safety equipment, cargo tie-down equipment, etc.) shall be inventoried separately on a Contractor developed inventory sheet including the following minimum information:

4.7.1.1 Date inventoried

a) Description

b) Serial or Tag number if available

c) Location

d) Quantity

e) Inspection/Replacement status (If any, list due date)

f) Name of person(s) performing inventory

4.8. SUPPORT EQUIPMENT INVENTORY

4.8.1 The Contractor shall conduct a joint fly away gear (e.g., locks, tie downs, engine inlet and exhaust covers, pitot covers, etc.) inventory with a representative of the delivering crew. Accountability and shortages shall be determined by comparing actual inventory with aircraft inventory records. Inventoried items not reflected on aircraft records shall be documented IAW section 4.13.1 of this SOW.

4.8.2 The Contractor shall ensure that aircraft fly away gear is tagged, stored, and returned to the aircraft in the same condition as received. Missing support equipment, except for items misplaced while the aircraft is at the maintenance facility, shall not be replenished. The Contractor upon completion of the aircraft incoming inspection shall notify the CO of missing equipment. (CDRL A002)

4.8.3 Inventoried items that are lost or reported missing during storage shall be replaced with an equivalent serviceable item at the completion of storage and at the Contractor’s expense.

4.9. OVER AND ABOVE (O&A) COST ESTIMATES

4.9.1 Once the aircraft have been accepted by the Contractor and during the course of weekly/monthly inspections, the Contractor will determine whether any deficiencies discovered constitute an over and above (O&A) requirement. If the case, the Contractor shall submit to the CO an O&A report (CDRL A003) listing the following:

a) The repairs needed that are outside the basic requirements of the contract.

b) A written quotation for all actions necessary to repair O&A items.

c) The projected time to complete all necessary actions.

4.9.2 Only those O&A repairs approved by the CO shall be performed on the affected aircraft.

4.9.3 A follow-up quote shall be submitted to the CO prior to executing any additional O&A work discovered.

4.10. CORRECTION OF DISCREPANCIES

4.10.1 Unless otherwise stipulated by the CO, the Contractor shall be responsible for the maintenance and correction of all defects while the aircraft is in the possession of the Contractor.

4.11. ADDITIONAL MAINTENANCE REQUIREMENTS

4.11.1 When directed by the CO, the Contractor shall accomplish all additional DoS maintenance requirements. Each additional requirement shall be accomplished by the task order.

4.12. ACCEPTANCE AND TRANSFER OF POSSESSION

4.12.1 The Contractor shall prepare the applicable forms and records required for transfer of aircraft responsibility back to the DoS. All records initially provided to the Contractor at initial transfer of possession shall be verified as included in the final forms transfer.

4.12.2 Final acceptance of the aircraft and maintenance performed shall be by the CO or designated representative via DoS Form DS-127, Receiving and Inspection Report, upon successful completion of all required work.

4.12.3 Unless otherwise directed, the Contractor shall prepare the aircraft in the same configuration as received (e.g. pods, stores, sensors, etc.).

4.13. GOVERNMENT PROPERTY MANAGEMENT PLAN

4.13.1 The Contractor shall develop a United States Government (USG) property management plan based on Federal Acquisition Regulations (FAR) Part 45, Government Property, and approved by the DoS Government Property Administrator. (CDRL A004)

4.14. SECURITY

4.14.1 The contractor shall be responsible for safeguarding all USG property in the contractor’s possession. At the close of each work period, USG property and materials shall be secured. The contractor shall ensure that only authorized contractor and USG personnel or other authorized persons as determined by the CO have access to USG property (equipment, material, publications) to include all work and storage areas.

4.15. QUALITY ASSURANCE (QA)

4.15.1 The Contractor shall implement and maintain a documented Quality Management System (QMS) that complies with the requirements stated in 14 CFR 145.211 for FAA certificated repair stations. Additionally, the Contractor shall ensure quality compliance with 14 CFR 145.217 when contracting work outside of its facility. The Contractor shall also satisfy and comply with inspection requirements stated in Federal Acquisition Regulation (FAR) 52.246- 1/52.246-4/52.246-5/52.246-11, Contractor Inspection and Quality Requirements, identifying compliance criteria against guidelines defined in this specification.

4.15.2 The Contractor's quality control manual shall include a Foreign Object Damage (FOD) prevention program. This program shall include the tool accountability system and procedures to control parts and materials used to accomplish maintenance actions. The program must identify techniques and procedures to minimize foreign objects created during maintenance actions (i.e. metal shavings, rivet heads, etc.)

5. DELIVERY

5.1 As required, contract equipment and other aircraft items shipped directly to INL/A shall be delivered to the following address at the Patrick AFB FBO:

US Department of State, INL/A Logistics Division 2765 Business Center Blvd Melbourne, FL 32940 Tel. 321-783-9865

5.1 Delivery for all other contractual services and deliverables will be specified in individual task orders or as specified by the CO.

6. GOVERNMENT FURNISHED PROPERTY/INFORMATION

6.1 The Government will provide the following property to the Contractor for work required under this contract:

a) De Havilland Bombardier DHC 8-315 transport aircraft

b) Non-Commercially available, DoS specific technical manuals and directives as required to accomplish the specific tasks called out in this SOW.

7. PLACE OF PERFORMANCE

7.1 Place of performance shall be the Contractor’s storage facility or as identified within individual task orders.

8. PERIOD OF PERFORMANCE

8.1 The Contractor shall provide the services required by this SOW for a period of up to 3 years from date of contract award.

9. APPLICABLE DOCUMENTS

9.1 The following specifications, drawings, directives, and publications form a basic part of this specification. Compliance with the latest issue date of all technical manuals, directives, specifications, and publications is mandatory when:

a) They are pertinent to the aircraft and installed equipment, and the rework activity is authorized to accomplish the work therein.

b) The prescribed rework policies, use of materials and procedures for rework.

9.1.1. Several references have multiple numbers assigned (one for each service that uses the manual) but only the Department of the Army reference number is listed in the following text.

9.2. OEM, SERVICE, AND DOS PUBLICATIONS

9.2.1. See Para 2.2 and 2.3 of this SOW for Listing of DHC 8-315 Related Publications

9.2.2. AR 380-5, Department of the Army Information Security Program

9.2.3. TM 1-1500-328-23, Aeronautical Equipment Maintenance Management Policies and Procedures

9.2.4. INL/A, Program Directive

9.2.5. Federal Acquisition Regulation (FAR) 52.246, Contractor Inspection and Quality Requirements

9.2.6. DoS INL/A PAM-GEN-01, Department of State Aerospace Equipment Maintenance Forms and Records Documentation Procedures

9.2.7. DA PAM 750-8, Maintenance of Supplies and Equipment

9.2.8. AR 750-1, Army Material Maintenance Policies

9.2.9. Federal Acquisition Regulations (FAR) Part 45, Government Property

9.2.10. DD Form 254, Contract Security Classification Specification

9.3. FEDERAL AVIATION REGULATIONS

9.3.1. 14 CFR 43.3, Persons Authorized to Perform Maintenance, Preventative Maintenance, Rebuilding, and Alterations

9.3.2. 14 CFR 43.5, Approval for Return to Service after Maintenance, Preventative Maintenance, Rebuilding, and Alterations

9.3.3. 14 CFR 43.7, Persons Authorized to Approve Aircraft Airframes, Aircraft Engines, Propeller, and Appliances for Return to Service after Maintenance, Preventative Maintenance, Rebuilding, and Alterations

9.3.4. 14 CFR 43.9, Content, Form and Disposition of Maintenance, Rebuilding and Alteration Records (except 100-hour, annual and progressive inspections)

9.3.5. 14 CFR 43.13, Performance Rules (General)

9.3.6. 14 CFR 145, Repair Stations

9.3.7. 14 CFR 25.1529, subpart H, FAA guidance for continued airworthiness

9.3.8. 14 CFR 145.211, Repair Station Quality Control System

9.3.9. 14 CFR 91.411, Altimeter System and Altitude Reporting Equipment Tests and Inspections

9.3.10. FAA regulation part 43, Maintenance, Preventive Maintenance, Rebuilding, and Alteration

9.3.11. 14 CFR Part 145, FAA Repair Stations

9.4. ADVISORY CIRCULARS

9.4.1. FAA AC 43.13-1B, Acceptable Methods, Techniques, and Practices - Aircraft Inspection and Repair

9.4.2. FAA AC 43.9C, Maintenance Records, General Aviation Aircraft

9.4.3. FAA AC 00-56B, Voluntary Industry Distributor Accreditation Program

9.5. MISCELLANEOUS

9.5.1. OSHA Hazard Communication Standard, Title 29 Code of Federal Regulations 1910.1200

9.5.2. ASTM D3951, Standard Practice for Commercial Packaging

9.5.3. Federal Acquisition Regulation (FAR) 52.246, Contractor Inspection and Quality Requirements

9.5.4. Federal Acquisition Regulations (FAR) Part 45, Government Property

9.5.5. General Services Administration (GSA), Federal Management Regulation (FMR), Subchapter B, Part 102-33.115, Acquiring Government Aircraft and Aircraft Parts, rules pertaining to Flight Safety Critical Aircraft Parts (FSCAP)

9.5.6. DOS FORM 2408-15, Historical Record for Aircraft 569 (Long Range Fuel Tanks Installed)

9.5.7. Maintenance Event Forecast – Aircraft 569

9.5.8. DOS FORM 2408-15, Historical Record for Aircraft 589 (Long Range Fuel Tanks Not Installed)

9.5.9. Maintenance Event Forecast – Aircraft 589

10. MARKING, PACKAGING, AND PRESERVATION

10.1 Unless otherwise specified in specific task orders, items shipped to INL/A shall be shipped to the following address:

US Department of State, INL/A Logistics Division 2765 Business Center Blvd Melbourne, FL 32940 Tel. 321-783-9865

10.2 Packaging shall be in accordance with ASTM D3951and OEM best commercial practices. Packaging shall provide protection from normal climatic / weather conditions and incidental mishandling during shipping.

10.3 On items large enough to accommodate stenciling, marking shall include the following information in either one (1) inch or two (2) inch block letters. As appropriate:

Property of the Department of State Office of Aviation

11. INSPECTION AND ACCEPTANCE

11.1 To ensure that delivered equipment conforms to the terms of the contract and in accordance with manufacturer's specifications, inspection and acceptance of material under this contract shall be performed both at the Contractor’s facility and at destination by a designated INL/A QA person.

11.2 All other specific inspection and acceptance criteria will be stated in individual task orders.

(End of SOW)

List of CDRLs: