RFP Q and A Set 1.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- INL Aviation Special Missions
- Solicitation number
- 19AQMM22R0007
About this file
This document contains questions and answers regarding a solicitation for aviation special missions services. The solicitation seeks a contractor to provide fixed-wing aircraft procurement, maintenance, and mission support services for the Department of State's Bureau of International Narcotics and Law Enforcement Affairs. Key details include that this is an indefinite-delivery/indefinite-quantity contract with individual task orders to be issued on an as-needed basis. Pricing will be proposed at the task order level based on direct and indirect labor rates. Offerors are advised to assume work will be performed at their proposed domestic facility and to use a one-year period of performance for pricing purposes. Proposals are due by February 23, 2023.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 3- Special Missions Labor Categories Rates Table.xlsx | XLSX spreadsheet | |
| ATTACHMENT 2 - Sample Task Order 02 Dash-8 Storage SOW.docx | DOCX document | |
| ATTACHMENT 4 - Special Missions SOW.docx | DOCX document | |
| 19AQMM22R0007 - INL-A Special Missions.pdf | ||
| ATTACHMENT 1 -Sample Task Order 01 Aircraft Procurement.docx | DOCX document |
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Table 1
| # | Reference Paragraph | Industry Question | Government response |
| 1 | Page 5 - Section B | Can the government provide clarification as to the unit price and total cost to be populated for each line item? | This is an IDIQ contract. There is no Section B pricing. Each task order will have its own pricing based upon the task order requirement. The contractor will however utilize their proposed direct and indirect rates proposed in Attachment 3 - Special Missions Labor categories rate table for pricing any task order issued against the IDIQ contract. |
| 2 | B-007 Rate for ID/IQ (attachment 3) | Can the government provide clarification to attachment 3? In order for the contractor to populate the attachment: what location is assumed, represented workforce or not, and how many hours per year? | Assume work will be performed at the offeror's proposed CONUS facility. For evaluation purposes a standard 2080 hour work year should be used. |
| 3 | B-007 Rate for ID/IQ (attachment 3) | Is the contractor to submit a separate rate sheet per prime contractor and subcontractor? Is the final rate sheet supposed to represent a blended rate table? | One consolidated spreadsheet should be proposed. Offeror's may segregate/deliniate direct and indirect rates for prime/subs. Note that all proposed direct and indirect rates should be in accordance with each entities cost accounting policies and standards. |
| 4 | B-007 Rate for ID/IQ (attachment 3) | Can the government provide instructions for the pricing of key personnel and overhead resources (rows 21-41 of the attachment) | There is no Key Personnel requirement for this contract. Offerors should categorizes direct and indirect labor in conformance to their cost accounting policies and standards. |
| 5 | F-002 and F-003 (Monthly Progress Report) | How is the contractor to price the cost of these reports if there are no full time staff? | Offerors should categorizes direct and indirect labor in conformance to their cost accounting policies and standards. |
| 6 | F-007 Place of Performance | Can the government provide a "hypotectical location" for consistency and guidance in pricing of labor? | Assume work will be performed at the offeror's proposed CONUS facility. |
| 7 | H-014 (GFM) | Will the government be providing the ALE-47 pe requirement of ST1? | all GFM will be stipulated in each task order issued against the IDIQ contract |
| 8 | H-031 (Security Requirements) | Is the government going to populate the blank as to whether a facility clearance is required and where? | No faclity clearance is required to perform this contract |
| 9 | Clause 52.216-18 Ordering | Is it the governments intent to populate the ordering period? | the ordering period will be populated upon contract award. |
| 10 | Clause 52.219-14 Limitations on Subcontracting (Para 4.f.1) | Will the government considering modifing reporting requirements to "by base term of contract….". Considering the diversity of potential requirements of the SOW, and qualified contractor or prime contractors, this may require different size contractors for each task order. The 8a prime can manage the limitation requirement on an annual basis. | Considering the diversity of potential requirements of the SOW, and qualified contractor or prime contractors, this may require different size contractors for each task order, therefore, it is best to manage the limitation on the task order basis. |
| 11 | Clause 52.228-9 Cargo Insurance | Is it the government's intent to populate the subparagraphs of the clause so as to allow associated pricing? | Actual pricing will be performed when a task order is issued against the IDIQ contract. |
| 12 | Section L Clause 652.219.70 | Will the government require a Small Business Plan at the contract or with each separate task order? | for each separate task order as appropriate |
| 13 | Section L Proposal Organization | Vol 1 Technical has exceptions to the page count for such things as the cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations & acronyms, small business subcontracting plans (if applicable), Recruitment plans, resumes, and commitment letters. There no identifed requirements in the solicitation for these requirements. Can the government clarify? | The government does not require any of these documents, however, offerors are encouraged to provide the best supporting documentation that demonstrates that their techical approach will provide superior contact performance |
| 14 | Section L Factor 5: Aircraft Procurment Sample Task Order | In the table under evaluation criteria it states "…rapid delivery of required rotary and/or fixed wing aircraft." Yet the languange in the ST1 attachment calls out FW requirements. Can the government clarify as to which element is correct? | Fixed Wing |
| 15 | Section L Volume II Past Performance & Sction M Past Performance | The definition of offeror is called out as the prime or joint venture contractor in Section L. In Section M it is called out the same, but references evaluation of subcontractors. Is it the government's intent to restrict offers to prime contractor only? Will the goverment consider modifying the language to "the Offeror and all teaming partners, joint venture partners, and/or subcontractors who are proposed to perform 10 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the Offeror considers critical to overall successful performance"? This will alow bidding entities to provide the most capable team to the Department to perform the elements of the SOW. | The RFP language will remain unchanged. |
| 16 | Section L Volume II Past Performance | Will the government consider adding language to the requirment defining formats for Past Performance Questionaires, Transmittal Letters, etc. Also provide how many past performance references ar erequired in the volume for each teaming partner, joint venture partner, and major and/or critical subcontractor? Will the goverment also consider adding the following language, "For the purpose of evaluating past performance, the Government will consider the collective past performance of the proposed contract team. For evaluation purposes, the proposed contract team includes the Prime Offeror, and each proposed teaming partner, joint venture partner, and major and/or critical subcontractor for which past performance information is required" | Offerors are encouraged to provide enough high quality past performance performance documents in order to clearly demonstrate their relevant past performance that the governmnent has a high expectation that the offeror will successfully perform the required effort. It is the offeror's decision as to what will be submitted as part of their proposal submission. |
| 17 | Section L Volume III - Price | Can the government provide the association of the Section B to the Price Volume? | There is no association between the pricing volume and the IDIQ section B. |
| 18 | Section M - Technical Factors | Will the government confirm that the technical factors will be evaluated at the factor level with designed weighting and technical merits yet result in an acceptable or unacceptable total rating? | Per Section M, this is a best value evaluation. Adjectial ratings for the technical factors are found on pages 59-60 |
| 19 | Section M Past Performance | See question #16 | see response to question #16 |
| 20 | Paragraph 2.3.5 | Will the government require the prime 8a or subcontract to have a Part 121 and Part 135 certification at the contract level? | the prime 8(a) or in the name of the Joint Venture, if applicable |
| 21 | Paragraph 2.8 Project Management | Will the government require the personnel identified in the labor rate sheet (attachment) to be priced and provide associated resumes? Will it be evaluated? | The government does not require the personnel identified in the labor rate sheet to provide associated resumes. Offerors are encouraged to provide the best supporting documentation that demonstrates that their techical approach will provide superior contract performance. |
| 22 | Paragraph 4.2 | Subject paragraph list active and inactive aircraft for INL/A can the 8a contractor anticipate maintaining these aircraft? | This list of active and inactive aircraft is provided as program background and to help offerors understand the scope of INL/A program. The active aircraft are maintained by INL/A's Global Aviation Services contractor. However, task orders may be issued to maintain these or other types of aircraft. |
| 23 | Paragraph 1 Background | For pricing and writing purposes the ST does not stipulate th ePoP for the tsk order, location, perferred pricing (e.g., per flight hour, monthly leae, etc)? | The requirement is for the procurement of an aircraft. Offeror's technical approach will dictate/address these issues. |
| 24 | Paragrpah 2 Specifications | The specification seem to call out a specified type of FW aircraft yet the solicatation calls out either FW or RW aircraft, can the government clarify? | Fixed Wing |
| 25 | Paagraph 5 Special Mission Equipment | Is the called out specified equipment government provided? What type of facility clearance are required at the modification location? | No, the equipment is not provided and should be with the aircraft. No facility clearance is required. |
| 26 | Paragraph 2.1 Scope | Paragraph 2.1 calls out a start date of 23 Feb 2023, will the government clarify a date in that the state date proceeds the award date? | please use February 23, 2023. |
| 27 | Paragraph 4.1.2 | Subject paragraph calls out a requirment for 5 years experience at the contractors facility for specifically the DHC-8 Series 300 aircraft. That appears to be very restrictive. Will the government consider 5 years experience with FW aircraft at the respective Part 145 certified location? | No, 5 year experience with DHC-8 experience is required. The government will consider 5 years FW experience with DHC-8 time at the respective PART 145 certified location. |
| 28 | Paragraph 4.3.1 | Subject paragraph calls out performance utilizing the most recent DoS, FAA and OEM technical pubications. Will the government provide subject publications to ensure consistent pricing and conformance between offerors? | For a purchase of an aircraft DoS will not provide the publications. If DoS have a requirement for the offeror to maintain an aircraft currently in the fleet DoS will provide the forms and records for that aircraft. This is why it is important for the offeror to have FAA and OEM access to publications. |
| 29 | Paragraph 7 Place of Performance | Will the government provide a location to ensure consistent pricing by all offerors? | Assume work will be performed at the offeror's proposed CONUS facility. |
| 30 | Paragraph 7 Period of Performance | Will the government provide a specified PoP to be priced as to narrow the potentiall prcing window and associated cost of 6 months to 3 years? In that price and total price is a significant evaluation factor. | Offerors should use a one year period of performance. |
| 31 | Entire Table | To standardize cost evaluations will the government provide a location for labor rates, the number of hours t be priced (e.g., FTE's or fractional FTE's)? Are all personnel to be considered SCA personnel? | Offeror's should price in accordance with the location of their facility(ies). Any proposed labor that is considered service contact labor should comply with the applicable DOL Area Wage Determinations. |
19AQMM22R0007 QUESTION AND RESPONSES
&1#&"Times New Roman"&10&K000000SBU - CONTRACTING AND ACQUISITIONS
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