Attachment 2 - Q-1.pdf

NASA Armstrong Flight Research Center

PROCUREMENT QUALITY REQUIREMENTS

Approved 14 Aug 2019

Q-1 (See Terms and Conditions at end of document)

Section A: Aircraft Assemblies, Parts and Materials Supplier shall only deliver aircraft assemblies, parts and materials that comply with the following requirements for new, surplus, used and or repaired articles. Concessions to these requirements may be granted, but only by the following:

a. Written authorization following review by the Government’s Ops Engineering.

b. Procurement/Project specific Quality Assurance.

c. Contracting Officer’s Technical Representatives.

Unless otherwise specified for delivery to the Government, all applicable material test reports, processing, overhaul, repair and maintenance certifications, inspection, test and non-destructive examination results shall be retained for at least 10 years by the supplier, and made available upon request.

Supplier shall ensure that articles conform to all original design and manufacturing requirements for materials, processing, inspection, test, non-destructive examination, marking, packaging, preservation and transportation.

For each article (New, Surplus, Used and/or Repaired) the supplier shall identify:

a. Manufacturer’s part number, and heat, batch or serial number (when applicable).

b. Manufacturer’s name, date of manufacture and street address of production facility and/or article’s maintenance repair or overhaul facility.

c. Proof of serviceability by the appropriate depot serviceable tag.

d. FAA Parts Manufacturing Approval (PMA).

e. Technical Standard Order Authorization (TSO), Manufacture authorized to make item.

f. FAA Form 8130-3 (as applicable).

g. Verify that articles conform to all applicable requirements for materials, processing, inspection, test, non-destructive examination, marking, packaging, preservation and transportation.

h. Identify any article (as applicable) obtained from an aircraft that was subjected to extreme environmental or operational stress, suffered a major failure or accident or was operated by a non-U.S. entity.

i. Provide the implementation status of each applicable FAA Airworthiness Directive and manufacturer’s Service Bulletin.

j. Ensure that each component with a shelf life has been identified, including associated expiration dates.

Approved 24 April 2025

Section C: Certification of Conformance

Certificate of Conformance (CoC) Requirement (All Suppliers)

As a condition of supply, all suppliers providing goods, materials, or services to NASA AFRC must furnish a Certificate of Conformance (CoC) with each shipment. The CoC must certify that all products and/or services supplied fully comply with all applicable specifications, drawings, standards, purchase order requirements, and any additional contractual obligations.

The CoC must include, at a minimum, the following information:

1. Supplier Name and Address

2. Purchase Order Number

3. Part Number(s) and Revision Level(s)

4. Quantity Shipped

5. Lot/Batch Number(s), Serial Number(s), or Date Code(s), if applicable

6. A Statement of Conformance, such as:

"This is to certify that all products and/or services referenced above conform to all applicable drawings, specifications, and purchase order requirements."

7. Name, Title, and Signature of the Supplier’s Authorized Representative

8. Date of Certification

Additional Requirement for Non-OEM/Authorized Distributor Suppliers:

If the supplier is not the Original Equipment Manufacturer (OEM) or an Authorized Distributor, the following traceability documentation must be provided and referenced:

• Clear and unbroken traceability to the OEM or Authorized Distributor, including copies of:

o The original CoC from the OEM or Authorized Distributor o Packing slips, invoices, or material certifications linking back to the authorized source

Notes: The CoC must accompany each shipment and be readily identifiable.

Suppliers are responsible for ensuring all sub-tier suppliers also meet these requirements.

Failure to provide a valid CoC or proper trace documentation may result in shipment rejection, delayed payments, or removal from the Qualified Supplier List.

Approved 14 Aug 2019

Section D: Process Qualification and Control (Calibration) For each calibrated tool, gauge, instrument or other calibrated device purchased by the Government, the manufacturer’s certified calibration report and Certification of Conformance shall be provided.

Each calibration report shall:

a. Identify a unique calibration report/tracking number.

b. Be traceable to the customer contract/order number.

c. Identify the device’s name, model number, and when applicable, its serial number.

d. Identify the manufacturer’s recommended recalibration frequency.

e. List the date of initial calibration.

f. List the calibration technician’s name.

g. List the relevant environmental conditions for each parameter calibrated.

h. Identify each standard that was used in the device’s calibration, including:

Each standard’s unique identifier, with NIST traceability.

The nominal value of each standard, as determined during its most recent calibration.

i. Record the value obtained by the device for each standard used in the calibration.

Approved 14 Aug 2019

Section E: Delivery Requirements To assure protection from damage during normal handling, transport, and storage after receipt, articles and materials shall be packaged and preserved in accordance with the appropriate Level of Packaging Requirement and Method of Preservation.

Marking shall include, as a minimum, nomenclature, part number, quantity, supplier, expiration date, temperature handling requirements and lot/batch information. A Certification of Conformance (CoC) is required.

Items containing hazardous materials shall have the manufacturer’s Material Safety Data Sheet (MSDS) included.

Articles or materials which have shelf life limitations or storage control requirements imposed by the manufacturer, Government, NASA or the contractor shall be accompanied by positive indication of such limits. Examples include manufacturing date, cure date, assembly date or temperature storage limitation.

Prior to shipment, commercial suppliers must assure that articles meet shelf-life requirements of the table below.

Shelf-Life Period Shelf-Life Remaining on Delivery

25 months or more 6 months

19 – 24 months 4 months

13 – 18 months 3 months

7 – 12 months 2 months

6 months or less 1 month

PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS

PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS

• The Prime Supplier must ensure that the release of all products and services have competent and qualified persons handling aircraft parts.

• NASA Armstrong Flight Research Center (AFRC) will maintain interaction with Prime Supplier regarding the control and monitoring of the Prime Supplier’s performance as well as any verification or validation activities that the Prime Supplier or its customer, intends to perform at an external provider’s premises.

• If the Prime Supplier is using a Sub-Tier Supplier the Prime Supplier must ensure that NASA AFRC quality requirements are flowed down to external providers.

• The Prime Supplier must have, or ensure that their Sub-Tier Supplier has, a quality management system (e.g. AS9100, AS9120, ISO 9001, AS5553, AS6081).

• NASA AFRC will monitor external provider performance via Supplier Assessment System (SAS), Government-Industry Data Exchange Program (GIDEP), ERAI,

• Documentation of incoming Non-Conformance Reports, and Procurement Quality Assurance Database as applicable.

• Contractor shall retain records in accordance with Federal Acquisitions Regulation (FAR) subpart 4.7.