Performance Work Statement (PWS) Transportation Corp School (TCS)

Maritime & Intermodal Training Department (MITD) Portable Latrines and Service

1. GENERAL: This is a non-personal services contract to provide all personnel, equipment, tools, materials, vehicles, supervision, and non-personal services necessary to deliver, rent, maintain, and remove portable latrines at Fort Eustis, Virginia for Maritime and Intermodal Training Department (MITD).

1.1 Description of Services/Introduction: Provide 20 Portable latrines and 4 stand-alone hand-washing stations to six (6) Training Areas (TA) located on Fort Eustis.

1.2 Background: This requirement provides continuous, sanitary, and reliable portable toilet facilities to support personnel performing duties, training exercises, or operations in areas lacking permanent facilities.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform portable latrine and hand-washing station delivery, setup, and maintenance services as described in this Performance Work Statement (PWS). The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.3.1 Equipment Delivery and Setup: The Contractor shall deliver 20 standard commercial portable latrines with integrated sinks and 4 stand-alone hand-washing stations to the six (6) designated outdoor training area locations specified by the Contracting Officer’s Representative (COR) upon award. US Army Transportation Corps School/MITD personnel will be on-site to direct exact placement.

1.3.2 All units must be delivered clean, completely sanitized, fully stocked with necessary supplies including soap, water, paper towels, and toilet paper, and ready for immediate use.

1.3.3 The Contractor shall securely anchor all units to prevent tipping from severe weather or high winds.

1.4 Objectives: The primary objectives of this contract are to:

a) Provide Reliable Sanitation Support: Deliver, install, and securely anchor clean, fully functional, and sanitized portable latrines and hand-washing stations to support personnel in outdoor training areas.

b) Ensure Continuous Operational Readiness: Maintain a rigorous service schedule to ensure all units remain clean, fully stocked, and compliant with acceptable quality levels throughout the performance period.

c) Deliver Flexible Logistical Support: Successfully coordinate multi-location deliveries and setups in accordance with COR placement directives and training schedules.

1.5 General Information: Reserved

1.5.1 Quality Control Plan (QCP):

This acquisition is for commercial services and will be performed using FAR Part 12. The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The Government will ensure compliance of the contractor’s performance under this contract IAW the PWS. In addition, the Performance Requirements Summary (PRS) defines how the performance standards will be applied.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are between the hours 0800-1700, Monday through Friday except U.S. Holidays identified in paragraph

1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800-1700, Monday through Friday and the facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800-1700, Monday through Friday and the facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Training Holidays: Reserved

1.5.6 Place of Performance: The work to be performed under this contract shall be performed on MITD Fort Eustis Training Areas (TA) with latrines and hand-washing stations as follows:

Location of Latrine(s) # of Latrine(s) # of Handwashing Stations

TA1 2 2

TA2 2 2

TA9 5 (4 in one area, 1 at another) None TA29 4 None

MHE Motor Pool Bldg. 2704 6 None Range 1/Cell 1 1 None

1.6 Security Requirements: Reserved

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

All Contractor personnel must obtain valid base access credentials to enter Fort Eustis.

Personnel must clear a criminal background check at the JBLE Visitor Control Center (VCC) and register all commercial service vehicles prior to performing work.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.4 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. Appropriate action should be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: Reserved assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field. (List definitions used in the PWS and what they represent. At a minimum, insert the definitions provided below.)

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: Reserved The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoW Instruction (DoWI) 5000.72, Part II Definitions states the following when defining a COR: Reserved “Defined in subpart 202.101 of Reference (f).

Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters a contract with a prime Contractor. The Government does not have a contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AQL – Acceptable Quality Level AR – Army Regulation CAC – Common Access Card COR – Contracting Officer's Representative DoW – Department of War DoWI– Department of War Instruction FAR – Federal Acquisition Regulation IAW – In Accordance With KO – Contracting Officer NLT – No Later Than PII – Personally Identifiable Information PM – Program Manager PRS – Performance Requirements Summary PWS – Performance Work Statement QCP – Quality Control Plan/Program SAM – System for Award Management STD – Performance Standard TA – Training Area TCS – Transportation Corp School U.S. – United States

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items or services necessary to perform all requirements as defined in this Performance Work Statement

(PWS).

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide portable sanitation services, to include the delivery, installation, anchoring, and weekly servicing/maintenance of standard commercial portable latrines with integrated sinks and standalone hand-wash stations at designated training locations on the military installation. The Contractor shall perform all operations in accordance with federal, state (Virginia Department of Environmental Quality), and local environmental laws, and the performance standards established herein.

5.2 Tasks

5.2.1 Portable Sanitation Equipment Delivery and Installation

5.2.1.1 Equipment Delivery and Placement: The Contractor shall deliver (20) standard commercial portable latrines with integrated sinks and 4 stand-alone hand-washing stations to the six (6) designated outdoor training area locations specified by the Contracting Officer’s Representative (COR).

a. STD: All units shall be delivered on time, placed exactly at the designated COR/USATCS-MITD coordinates with personnel on-site for placement direction.

Each unit must arrive clean, completely sanitized, fully stocked (including toilet paper, hand soap or sanitizer, and fresh water), ready for immediate use, and securely anchored to prevent tipping during severe weather or high winds.

1. AQL: Exceptional performance is defined as delivery within 3 working days.

Very Good performance reflects delivery within 4 working days. Satisfactory performance is delivery within 5 working days. Marginal performance applies when delivery occurs within 6 to 8 working days. Unsatisfactory performance is defined as delivery taking more than 8 working days.

5.2.1.2 Severe Weather Securing: The Contractor shall secure all delivered units to ensure stability.

a. STD: The Contractor shall securely anchor all units using tie-downs, stakes, or weights to prevent tipping, displacement, or damage from severe weather, high winds, or training operations.

1. AQL: Satisfactory performance is defined as 100% compliance with no incidents of Latrine displacement or accidents. Unsatisfactory performance is defined as less than 100% Compliance with no incidents of Latrine displacement or accidents.

5.2.2 Sanitation Maintenance and Servicing

5.2.2.1 Weekly Routine Servicing: The Contractor shall perform routine weekly maintenance and service on all twenty (20) and 4 stand-alone hand-washing stations.

a. STD: The Contractor shall service all units one (1) time per week on a consistent schedule every Wednesday, or as otherwise approved by the COR. Servicing shall be performed during regular hours between 0700 and 1600 hours, Monday through Friday, excluding Federal Holidays.

1. AQL: Servicing must be completed on the scheduled day with no more than one (1) missed or delayed service window per quarter (re-performed within 24 hours).

5.2.2.2 Unit Servicing Standards: The Contractor shall execute a full sanitization, pumping, and replenishment checklist for each unit during every scheduled service.

a. STD: The Contractor shall complete pumping/evacuation of the holding tanks, thoroughly wash/scrub/sanitize all interior surfaces (walls, floors, seats, and urinals) using commercial-grade disinfectants, and recharge the holding tank with fresh water and chemical deodorizer solutions.

1. AQL: Zero (0) cleanliness or odor-related deficiencies reported by the COR.

b. STD: The Contractor shall replenish all consumable supplies to maximum capacity, including a minimum of two (2) rolls of toilet paper per unit, hand sanitizer, soap, and fresh water for the sinks.

1. AQL: All consumable supplies must be fully stocked at the end of each weekly service window, including toilet paper, hand sanitizer, soap, and paper towels. No more than two (2) depletion complaints per month are acceptable. Exceptional service is defined as weekly service that results in all units being fully stocked 100 percent. Very Good service is defined as weekly service that results in units being 90 percent. Satisfactory service is defined as weekly service that results in units being 80 percent. Marginal service is defined as weekly service that results in units being only 70 percent. Unsatisfactory service is defined as weekly service that results in units being 69 percent. (Percentage refers to the number of units fully stocked).

5.2.2.3 Waste Disposal Management: The Contractor shall manage the transport and disposal of all collected waste.

a. STD: The Contractor shall perform immediate removal and proper environmental disposal of all waste products off the military installation in accordance with Federal, State of Virginia (Virginia DEQ), and local environmental laws and regulations. The Contractor shall maintain waste disposal records and make them available to the COR upon request.

1. AQL: 100% compliant. Zero (0) environmental citations, spills, or safety violations.

5.3 Repairs and Replacements:

5.3.1 Emergency Repairs and Equipment Failures: The Contractor shall maintain all sanitation units and hand-wash stations in a fully functional, safe, and leak-free condition.

a. STD: The Contractor shall repair or replace any damaged, leaking, or malfunctioning unit within twenty-four (24) hours of formal notification by the COR at no additional cost to the Government.

1. AQL: Satisfactory service is defined as 100% compliant, all repairs or replacement actions must be completed and verified by the COR within 24 hours of notification, unless the damage is formally proven to be caused by Government negligence. Unsatisfactory service is defined as non-compliant performance in which required repairs or replacement actions are not completed within 24 hours of notification, or are completed without proper verification by the

COR.

5.4 Final Removal:

5.4. Demobilization and Site Cleanup: Upon contract expiration or termination, the Contractor shall fully demobilize and clear the training sites.

a. STD: The Contractor shall completely remove all twenty (20) latrine units and four

(4) stand-alone hand-washing stations from Fort Eustis within forty-eight (48) hours of contract conclusion. The COR may direct early removal or relocation as mission needs require.

1. AQL: Pass or Fail.

b. STD: The Contractor shall ensure all placement sites are left clean, restored to their original condition, and completely free of debris, trash, or biological hazards resulting from the operations.

1. AQL: 100% Compliant. Verified by COR post-removal inspection.

PART 6

APPLICABLE PUBLICATIONS

6. TASK ORDER SPECIFIC PUBLICATIONS: Reserved

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1 Technical Exhibit A – Performance Requirements Summary (PRS)

7.2 Technical Exhibit B – Deliverables

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Technical Exhibit A

Performance Objective Performance Standard Performance Threshold

Acceptable Quality Levels (AQLs)

Incentives / Disincentives

Equipment Delivery and Placement: The Contractor shall deliver

(20) standard commercial portable latrines with integrated sinks and 4 stand-alone handwash stations to the six (6) designated outdoor training area locations specified by the Contracting Officer’s Representative

(COR).5.2.1.1

All units shall be delivered clean and fully operational, completely sanitized, fully stocked (toilet paper, hand soap/sanitizer, and fresh water), and positioned at the designated locations on the installation with USATCS/MITD personnel on-site for placement direction.

EXCEPTIONAL

Delivery within 3 working days after contract is signed and released.

VERY GOOD

Delivery within 4 working days after contract is signed and released.

SATISFACTORY

Delivery within 5 working days after contract is signed and released.

MARGINAL

Delivery 6 to 8 working days after contract is signed and released.

UNSATISFACTORY

Delivery more than 8 working days after contract is signed and released.

Contractor Performance Results will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS)

Severe Weather Securing: The Contractor shall secure all delivered units to ensure stability. 5.2.1.2

The Contractor shall securely anchor all units using tie-downs, stakes, or weights to prevent tipping, displacement, or damage from severe weather, high winds, or training operations.

SATISFACTORY 100%

Compliance with no incidents of Latrine displacement or accidents.

UNSATISFACTORY

Less than 100% Compliance with no incidents of Latrine displacement or accidents.

Contractor Performance Results will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS)

Supply Replenishment Section 5.2.2.2(b)

The Contractor shall replenish all consumable supplies to full capacity for each unit. This includes providing a minimum of two (2) rolls of toilet paper per unit and ensuring that all units are 100% stocked with toilet

EXCEPTIONAL

Weekly 100% stocked with toilet paper, hand sanitizer, soap, and paper towels.

VERY GOOD

Contractor Performance Results will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS)

paper, hand sanitizer, soap, paper towels, and fresh water for the sinks.

Weekly 90% stocked with toilet paper, hand sanitizer, soap, and paper towels.

SATISFACTORY

Weekly 80% stocked with toilet paper, hand sanitizer, soap, and paper towels.

MARGINAL

Weekly 70% stocked with toilet paper, hand sanitizer, soap, and paper towels.

UNSATISFACTORY

Weekly 69% stocked with toilet paper, hand sanitizer, soap, and paper towels.

Emergency Repairs and Equipment Failures 5.3.1

The Contractor shall repair or replace any damaged, leaking, or malfunctioning unit within twenty-four

(24) hours of formal notification by the COR at no additional cost to the Government.

SATISFACTORY

Satisfactory service is defined as 100% compliant, all repairs or replacement actions must be completed and verified by the COR within 24 hours of notification, unless the damage is formally proven to be caused by Government negligence.

UNSATISFACTORY

Unsatisfactory service is defined as non-compliant performance in which required repairs or replacement actions are not completed within 24 hours of notification, or are completed without proper verification by the COR.

Any failure to meet the required response time, lack of COR confirmation, repeated delays, or unresolved issues— excluding instances where damage is formally proven to be caused by Government negligence constitutes unsatisfactory performance.

Contractor Performance Results will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS)

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency Medium/Format Submit To

1. The Contractor shall deliver twenty

(20) standard commercial portable latrines with integrated sinks and four

(4) stand-alone handwash stations to all six (6) designated outdoor training locations identified by the COR.

Once Delivery Confirmation

Contract Officer’s Representative

2. The Contractor shall deliver fully replenished consumable supplies for each unit, including a minimum of two rolls of toilet paper per unit and complete restocking of toilet paper, hand sanitizer, soap, paper towels, and fresh water.

Weekly on Wednesday

Electronic service log Contract Officer’s Representative

3. The Contractor shall deliver timely repair or replacement services for any damaged, leaking, malfunctioning, or unsafe unit.

As required, triggered by COR notification (within NLT 24 hours of notice)

Authorized methods of notification include email, phone call, verbal and Formal notification shall be issued electronically via email to the COR.

Contract Officer’s Representative