Attachment 2 - PWS.pdf

SP-POL-CMP-INSPECT-PWS-MAA

McAlester APP, OK

Part 1 General Information

1. GENERAL:

1.1. Scope: This is a non-personnel services contract to perform inspections on

Department of Defense fuel tanks. This service entails removal, disposal, transfer of remaining fuel, providing strapping charts, and providing an aboveground storage tank (AST) Inspection on tank(s) listed in Attachment B.

1.2. Background: No previous reports available.

1.3. Objectives: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items. The contractor shall also provide non-personnel services necessary to execute the fuel transfer, dispose of remaining fuel, clean the tank, perform tank strapping, and perform an AST external inspection on the tank(s), as applicable, at the location and for the tanks specified in Attachment B, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services.

1.4. General Information

1.4.1. Recognized Holidays:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

1.4.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Other than normal duty hours, work must be coordinated with the Contracting Officer (KO) or his/her designated representative. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall maintain stability and continuity of the workforce.

1.4.3. Place of Performance: The work to be performed under this contract will be performed at the installation and facilities identified in Attachment B.

1.4.4. Type of Contract: The government will award a Firm Fixed Price Contract

1.4.5. Security Requirements: Reference Attachment A – General Installation Security Requirements

1.4.6. Site Access: Contractor shall coordinate with Installation personnel for access to the site. Points of contact for the installation will be provided upon award.

1.4.7. Meetings/Kick-Off Meetings: The Contractor shall coordinate with the USACE

Project Manager (PM) and conduct a kickoff meeting prior to field activities.

This can be accomplished either prior to mobilization and inspection activities or onsite prior to commencement of inspection activities. The Work Plan shall be discussed, and further coordination and scheduling shall be accomplished at this meeting. These meetings shall be at no additional cost to the government.

1.4.8. The Contractor shall call the installation 72 hours prior to mobilization to verify tank fuel quantities are at the quoted/verified amount as stated in Attachment B as the contractor is not authorized to remove/transfer or dispose of more fuel than what is stated in the contract per Attachment B.

1.4.9. Key Personnel: Certified STI SP001 Inspector and Project Manager.

1.4.10. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services, which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.11. Suitability For Service: Evaluate inspection data to determine suitability for continued use. Identify conditions which pose a risk to integrity. Determine a metal loss threshold for mandatory repairs. In the determination of mandatory repairs:

• Use a "first, do no harm" approach to classifying tank repairs.

• Use Desired Service Interval as the time to next inspection unless notified otherwise by the Contracting Officer.

• Use minimum remaining thickness (MRT) no less than 100 mils at the next inspection.

• Do not classify as mandatory repair of conditions which are noncompliant with current standards but are un-related to structural or hydraulic integrity (e.g., gouge, improper weld spacing, weld profile).

• Apply repair determination to individual indications. Do not average across an entire plate or course.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: No Government furnished items or services are required.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 2 of this PWS.

3.2. Equipment: The Contractor shall provide all tools and inspection equipment needed to perform the inspection and other services to be performed under the PWS.

3.2.1. Precision Equipment: Contractor is responsible to ensure all equipment to be used is certified and calibrated to the parameters and tolerances of the required equipment.

3.2.2. Gaskets: Composition ring, one piece factory cut, compliant with ASME

B16.21, Buna-N. Gaskets must be composed of either graphite or synthetic fibers in a nitrile binder and must be resistant to the effects of aviation hydrocarbon fuels and manufactured of fire-resistant materials. Use full-faced gaskets for flat-face flanged joints. Buna-N material must conform to SAE

AMS3275.

3.2.3. Flange Bolts, Nuts, and Washers: Bolts for manway covers must conform to

ASME B18.2.1. Bolts must be of sufficient length to obtain full bearing on the nuts and must project no more than three full threads beyond the nuts with the bolts tightened to the required torque. Bolts must be regular hexagonal bolts conforming to ASME B18.2.1 with material conforming to ASTM

A193/A193M, Class 2, Grade B8. Bolts must be threaded in accordance with ASME B1.1, Class 2A fit, Coarse Thread Series, for sizes one inch and smaller and Eight-Pitch Thread Series for sizes larger than one inch. Use stainless steel washers dimensioned in accordance with ASTM F436 flat circular and fabricated from the same grade of stainless steel as the bolt.

3.3. Project Inspection Management Plan (PMP): As part of the initial PMP, the

Contractor shall prepare and include a brief (< 10 pages) Work Plan, as an attachment, which will include proposed schedule, inspection activities, personnel performing inspection, required training certificates, and additional data or support requests.

3.4. Health and Safety Plan (HSP) and Accident Prevention Plan (APP): The

Contractor will prepare a Health and Safety Plan (HSP) to comply with 29 Code of Federal Regulations (CFR) 1910 and 1926 as well as applicable Military Service (Army, Air Force, or Navy), OSHA, state, host nation, and local and installation health and safety regulations regarding the proposed work effort. Qualifications for individuals who will be on-site for safety shall be submitted in the HSP.

3.4.1. The Accident Prevention Plan (APP) is required by FAR clause 52.236-13.

The APP describes the methods by which the contractor or USACE personnel will meet the safety and health requirements listed in EM 385-1-1. Entry into Confined Spaces shall comply with the requirements of 29 CFR 1910.146.

Provide additional monitoring for toxic (petroleum) vapors in addition to normal air monitoring requirements.

3.4.2. Abbreviated Accident Prevention Plans may be developed and submitted per

Form A-01 Abbreviated Accident Prevention Plan Checklist Page A-13 of the EM 385-1-1. This may be submitted to develop a plan more specific to the work performed under this PWS but shall still comply as indicated above.

PART 4

SPECIFIC TASKS

4. Specific Tasks: Per each tank as identified in attachment B

4.1. Basic Services.

STI Inspection:

4.1.1. Perform a teleconference kick-off meeting either prior to mobilization or the morning of the commencement of work on-site.

4.1.2. Perform STI External Inspection. The tank Inspection shall be in conformance with applicable industry standards STI SP001, NFPA 30, NFPA 326, UFGS 33 56 10, and in compliance with 40 CFR 112, UFC 3-460-01, UFC 3-460-03 and any other applicable federal, state, local and service. At a minimum, table 8-1 within UFC 3-460-01 shall be followed. All tank appurtenances that are required shall be documented along with all required appurtenances that aren’t present. Alarms, Automatic Tank Gauge equipment, and all tank appurtenances shall be tested and verified. The attached Inspection Report template should be utilized in submitting both the DRAFT and FINAL inspection reports. Contractor shall leave a clean and orderly site upon the completion of the inspection.

4.1.3. If strapping charts are required per Attachment B, clean the tank and perform the visual inspection of the containment area. Coordination with the fuels operations personnel is required prior to mobilization to determine if the product can be disposed. Perform strapping of tank and provide strapping charts reviewed and signed by an Independent Agent. The strapping charts are to be in gallons and in 1/16” measurements.

4.1.3.1. Transfer quantity of fuel as identified in Attachment B to adjacent tanks.

Dispose of fuel/sludge or residual product not to exceed 300 gallons. The contractor will be responsible to coordinate with environmental and safety authorities having jurisdiction to obtain and execute required permits, manifests, etc. Tank cleaning shall be done in accordance with UFGS 33 01 50.55.

4.1.4. Provide a teleconference out briefing prior to completing the work. Out brief to be held within 24-72 hours after inspection. Coordination prior to inspection being completed. Draft findings submitted to USACE PM and Stakeholders 24 hours prior to the out brief. Inspector does not need to be on site but needs to be available and knowledgeable for inquiries from USACE and Stakeholders regarding the findings on the out brief call.

4.1.5. Provide DRAFT and FINAL inspection reports per the attached template.

Provide separate report for each tank inspected. Specify the due date for the next inspection. Include the STI SP001 inspector of record certificate number and signature.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Steel Tank Institute (STI) SP001 Standard for the Inspection of Aboveground Storage Tanks

American Petroleum Institute (API) RP 575 Inspection Practices for Atmospheric and Low-pressure Storage

Tanks Std 2015 Requirements for Safe Entry and Cleaning of Petroleum Storage

Tanks

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 30 Flammable and Combustible Liquids Code NFPA 70 National Electrical Code (NEC)

NFPA 326 Standard for Safeguarding of Tanks and Containers for Entry, Cleaning, or Repairs

NFPA 704 Standard System for the Identification of the Hazards of Materials for Emergency Response

UNIFIED FACILITIES CRITERIA (UFC)

UFC 3-460-01 Design: Petroleum Fuel Facilities UFC 3-460-03 Petroleum Fuel Systems Maintenance

UNIFIED FACILITIES GUIDE SPECIFICATIONS (UFGS)

UFGS 09 97 13.27 High Performance Coating for Steel Structures UFGS 33 56 10 Factory-Fabricated Fuel Storage Tanks

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

40 CFR 112 EPA: Oil Pollution Prevention

PART 6

ATTACHMENT

6. Attachment/Technical Exhibit List:

6.1. Attachment A – General Installation Security Requirements

6.2. Attachment B – Fuel Storage Tank List

6.3. Attachment C – Fuel Storage Tank Data Sheet

6.4. Attachment D – Monthly Contractors Progress, Management and Status Report

6.5. Attachment E – Inspection Telecon Briefing Template

6.6. Attachment F – Not Applicable

6.7. Attachment G – Not Applicable

6.8. Attachment H – STI External Template

6.9. Attachment I – Not Applicable

6.10. Attachment J – Not Applicable

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

STI Inspection:

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

Kick-Off Meeting with USACE and Stakeholders

Para 4.1.1

State, local, and federal requirements regulating fuel storage tanks

100% The contractor will schedule this Meeting either on-site prior to commencement of work or via teleconference prior to being onsite. Submit

DELIVERABLES SCHEDULE

DELIVERABLE SCOPE OF

WORK

PARAGRAPH

DUE DATE

Project Inspection Management Plan/Work Plan, Accident Prevention Plan & Health and Safety Plan (Draft)

3.3 & 3.4 15 days after award

Project Inspection Management Plan/Work Plan, Accident Prevention Plan & Health and Safety Plan (Final)

3.3 & 3.4 5 days after receipt of comments

Inspection and Evaluation Report – (Draft) 4.1.5 28 days after Field Inspection

Inspection and Evaluation Report – to include populated Attachment C Excel Sheet for each base (Final)

4.1.5 7 days after receipt of comments

Strapping Chart 4.1.3 28 days after strapping is completed agenda and meeting minutes to stakeholders.

PRS # 2.

On Site Inspection

Para. 4.1.2.

State, local, and federal requirements regulating fuel storage tanks.

100% Random Inspection.

PRS # 3.

Out-Brief Meeting with USACE and Stakeholders

Para 4.1.4

State, local, and federal requirements regulating fuel storage tanks

100% Contractor will coordinate a teleconference and distribute the report of findings 24 hrs prior to the scheduled conference

PRS #4.

Strap tank and provide Strapping Chart

Para. 4.1.3

State, local, and federal requirements regulating fuel storage tanks.

100% Random Inspection.

The contractor is to provide strapping charts reviewed and signed by and Independent Agent

PRS # 5.

Provide an STI External Inspection report

Para. 4.1.5

State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection.

The contractor is to provide a DRAFT and FINAL report for MCX review and comment.

PRS #6.

Fuel transfer and disposal Para. 4.1.3.1

State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection