ATTACHMENT 2 Proposal Submission Requirements 20220304.pdf

Attachment 2 - PROPOSAL SUBMISSION REQUIREMENTS

COMBINED SYNOPSIS/SOLICITATION

W9127Q-22-R-0002

Technical Instructional Services Special Operations Combatives Program

A. PROPOSAL SUBMISSION REQUIREMENTS

Each volume and CD shall be submitted by delivery, mail or otherwise to the Purchasing and Contracting Office, Attention: Davis Scott, Contract Specialist or Lisa Anguizola, Contracting Officer. Any portion of a proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated.

Each volume equates to one (1) binder. Proposals shall be submitted in two (2) volumes/binders organized as described in this section. Use clearly labeled dividers within binders to separate the submitted content within the binder.

Each paragraph should be single spaced and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

The following volumes/binders of material shall be submitted:

Volume/ Binder

Section

Title

Electronic Copy

Printed Copy

Maximum Pages

I

1.0

Combined Synopsis/Solicitation and Pro Forma Documents

No page limit

I

2.0

Cost/Price

No page limit

II

1.0

Technical

II

2.0

Past Performance

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

The contractor shall submit two (2) hard copies and one (1) electronic copy of its proposal on a CD (thumb drives are not authorized). Proposals are due at 2:00 P.M. CST on Friday, 25 March 2022 at the

USPFO for Mississippi, Purchasing and Contracting (P&C) Division, ATTN: Davis Scott and Lisa Anguizola, 144 Military Drive, Flowood, MS 39232.

Please note that this is not a “submit”, “postmark” or “mailed by” deadline. Proposals must be physically received at the address noted NLT 2:00 P.M. CST on Friday, 25 March 2022. Mailed proposals shall be sent using a trackable delivery method. Electronic Notification of proposal submissions should be e-mailed to Davis Scott Davis.c.scott2.civ@army.mil and to Lisa Anguizola, lisa.d.anguizola.civ@army.mil.

Neither electronic nor facsimile proposals will be accepted.

B. PROPOSAL FILES

Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and Request for Proposal (RFP) number (W9127Q-22- R-0002) in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

Offerors shall submit one (1) original and one (1) printed copy of the proposal PLUS one (1) CD. Printed copy submissions shall be provided in binders, with a separate divider for each section, and binder/divider/tab titles as indicated in the table above. All information that is included within the hard copy binders MUST also be included on the proposal that is submitted via CD. Offers shall clearly indicate the solicitation number (W9127Q-22-R-0002) on all volumes/binders of the proposal. Failure to provide complete proposals in both printed copies and electronic copy NLT the proposal due date indicated, will render the proposal non-responsive and therefore may not be considered for award.

Proposal Content Requirement. All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters sufficient to define the proposal in a concise manner that lends to a complete and accurate evaluation of the proposal. Each volume of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked throughout all volumes of the proposal.

Volume I; Section 1.0 – Combined Synopsis/Solicitation and Pro Forma Documents

Certifications and Representations – Each Offeror shall complete (fill-in and signatures) the solicitation sections for all items that are required, such as the Representations and Certifications from the solicitation provisions section. Additionally, Offerors shall complete all representations and certifications within their System for Award Management (SAM) profile at http://www.sam.gov. Any provisions listed within the “Full Text Provisions and Clauses” document that are not completed within SAM must be printed, completed, and included with the proposal.

Volume I; Section 2.0 – Price

The volume shall be organized into the following sections: Offeror shall provide a Firm Fixed Price (FFP), per course iteration, for each Contracting Line Item Number (CLIN) in the Combined Synopsis/Solicitation utilizing the form provided (Attachment 2B-Proposal Submission Form). The FFP shall include all costs of all labor, materials, equipment, mailing/shipping, and travel required to perform the training.

(2) Compliance. Failure to comply with the RFP requirements for Pricing information may result in an mailto:Davis.c.scott2.civ@army.mil mailto:lisa.d.anguizola.civ@army.mil http://www.sam.gov/ adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award.

Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volume. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the Combined Synopsis/Solicitation.

General Instructions. In accordance with Federal Acquisition Regulation (FAR) 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be requested; contractor shall make this information available upon request. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data.

Additionally, if adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data. There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost will be disregarded.

CLIN Structure is as follows:

CLIN 0001- Technical Instructional Service for the SOCP Instructor Classes, Base Year (Period of Performance: 05/01/2022-04/30/2023), Quantity/Unit of Issue: 1 EACH Firm Fixed Price (FFP)

CLIN 1001- Technical Instructional Service for the SOCP Instructor Classes, Option Year One (1) (Period of Performance: 05/01/2023-04/30/2024), Quantity/Unit of Issue: 1 EACH Firm Fixed Price (FFP)

CLIN 2001- Technical Instructional Service for the SOCP Instructor Classes, Option Year Two (2) (Period of Performance: 05/01/2024-04/30/2025), Quantity/Unit of Issue: 1 EACH Firm Fixed Price (FFP)

CLIN 3001- Technical Instructional Service for the SOCP Instructor Classes, Option Year Three (3) (Period of Performance: 05/01/2025-04/30/2026), Quantity/Unit of Issue: 1 EACH Firm Fixed Price (FFP)

CLIN 4001- Technical Instructional Service for the SOCP Instructor Classes, Option Year Four (4) (Period of Performance: 05/01/2026-04/30/2027), Quantity/Unit of Issue: 1 EACH Firm Fixed Price (FFP)

Proposal prices for CLINs 0001, 1001, 2001, 3001, and 4001 shall be firm fixed price (FFP) and inclusive of all labor, materials, travel, supervision, and associated services required to perform the training described within the Performance Work Statement (PWS).

Volume II; Section 1.0 – Technical Factor:

Offerors must ensure that no pricing information is displayed in Volume II, Technical Proposal. Each factor is further subdivided into sub-factors with description and organization of each as described below. Each Technical factor is of equal importance. Each technical sub-factor within each factor is of equal importance.

1. Technical Factor A: SOCP Course Content:

This volume shall include the Course Overview and Performance Objectives, Course Agenda (broken down by day and hour), a breakdown of curriculum topics, PowerPoint Slide sets (if applicable), with a presentation order that corresponds with the course agenda, Videos (if applicable), list of practical exercises, a copy of the pre-test and post-test or a description of practicum pre-tests and post-tests standards, copy of the student handbook (if applicable) with reference material, materials and equipment provided by the contractor (if applicable), and materials/equipment students must provide (if applicable) to participate in the course. Provide a minimum 10-day, 80-hour course for SOCP for up to 20 military personnel, federal, tribal, state, and local agencies.

For adequately addressing the technical factors in the proposal, this volume should be organized as follows:

Technical Sub-Factor A.1- Course curriculum provides the basics in planning, communications, execution, and the mechanics of movement as well as the decision-making skills that minimize risk and preserve life in highly stressful simulations. Students will not only learn SOCP tactics and techniques, but also how to instruct and safely run force-on force-scenarios and drills that allow trainees to evolve their decision-making skills under stress. SOCP is a training tier for high-risk scenarios. As such, course content evaluation will focus upon the tactics, techniques, and procedures that increase police officer survivability in realism based, high stress environments.

Additionally, course curriculum should prepare students in leadership roles to serve as competent SOCP/TACP Instructors with the capability to assess training locally and to teach others at their respective departments and/or units.

Technical Sub-Factor A.2- Course must include a pre-test and post-test to evaluate the level of overall training experience, which may be a written pre-test and post-test for immediate grading, and/or practical simulated demonstrations pre-test and post-test that measure student response and understanding to specific training objectives taught in SOCP.

Technical Sub-Factor A.3- Course must include a systematic testing method for providing interaction, feedback to students, checks for learning, and evaluating effectiveness of instruction such as daily electronic classroom response system or other suitable equivalent method of evaluation for an SOCP realism-based training environment.

Technical Sub-Factor A.4- This course shall cover the following topics (learning objectives) at a minimum:

• Fighting in kit with weaponry

• Weapon transition and retention standing or on ground

• 360-degree ambush attacks into and over objects

• Fighting multiple assailants solo or as a team

• Compliant and non-compliant cuffing and vehicle extractions

• Force continuum (lethal/less than lethal options)

• Technique linkage

2. Technical Factor B: Offeror/Instructor Qualifications

Technical Sub-Factor B.1- The contractor/instructor(s) must be subject matter experts on the techniques and processes of SOCP. The contractor/instructor(s) must be subject matter experts on teaching and training SOCP techniques and processes to law enforcement and drug enforcement officers. The contractor/instructor(s) must have extensive experience reflecting competent SOCP skill sets and demonstrated, effective ability in transferring those skill sets through instruction to law enforcement/narcotics enforcement trainees. Specifically, the contractor/instructor(s) must have experience in delivering a level of training and instruction that enables trainees to effectively and competently conduct SOCP training at their local unit or jurisdiction following completion of the RCTA SOCP training course.

Technical Sub-Factor B.2- The contractor/instructor(s) must have extensive experience in the design, development, and delivery of SOCP training and SOCP foundational and SOCP related courses for instruction to certified peace officers at various levels of jurisdictional mission. Examples of SOCP foundational and SOCP related courses include, but are not limited to, Officer Involved Shooting (OIS), Officer Survival Tactics (OST), and Tactical Arrest and Control Procedures (TACP).

Technical Sub-Factor B.3- The Offeror (contractor) shall determine the appropriate number of instructors required to conduct the course, based on instruction methodology and class size. Each proposed instructor must meet the minimum qualifications.

Volume II; Section 2.0 – Past Performance:

Offeror shall provide minimum of three (3), maximum of five (5) Past Performance examples, which will also serve as the offeror’s references for the Past Performance Questionnaires (PPQs) described below. The past performance examples shall be for clients/business entities for whom the offeror has performed relevant (same or similar training content, audience type) services within the past five (5) years from the issue date of this RFP. Additionally, the past performance examples must be within the scope of the designated NAICS code for this requirement, the same being 611699 (Miscellaneous Schools and Instruction).

The offeror should submit past performance examples where the offeror served as the prime contractor or as a predominant subcontract within the five (5) year period described above. Data concerning the offeror as the primary shall be provided first, followed by subcontracting activity if the offeror was a predominant subcontractor to a prime contractor. Additionally, If the offeror is submitting past performance examples where the offeror utilized subcontractors, the offeror must submit the written consent of its subcontractors to allow the disclosure of subcontractor’s past performance information to the offeror.

1. Past Performance Description Requirements: First, the past performance examples for Volume II must include the following identifying information regarding the work performed:

• The Business or Entity Name Providing the Reference:

• POC’s Title, Name, Email Address & Phone Number for the Business or Entity:

• The Contract Title and Contract Number

• Contract Type: (i.e., Firm-Fixed Price-FFP, Cost, Time & Materials, Order on IDIQ, or call on BPA, etc.).

• Awarded Price (value) of the Contract, including all options. Please indicate the number and length of all exercised option periods.

• The Contract Initiation Date, Contract Completion Date (actual or anticipated) and number of class iteration during this period.

• Number of days per iteration and the estimated dates of instructional iteration

Second, the past performance examples must include a narrative description by the offeror that describes the work performed for each past performance example provided. In this section, the offeror should clearly describe the elements of the actual work performed on the contract. Use as much space as necessary to provide this description, but be mindful of the total page limitation of twenty-five (25) pages for this section.

At a minimum, please ensure that you address the following in your description:

o Describe the course content explaining what was taught and the methods of instruction used.

o Be sure to address how this prior contracting experience is very relevant, relevant, or semi-relevant to this solicited requirement.

o Describe complications or obstacles, if applicable, encountered during the contract performance and how your business responded, adjusted, or made corrections to meet and respond to any complications or challenges.

o If your business used subcontractors to perform any part of the contracted work, clearly identify the subcontractor and explain in detail the contract responsibilities that the subcontractor performed

Please note that in lieu of providing a PPQ, the SSEB will accept a final CPARS evaluation review for instructional services work completed within five (5) years from the date of issue of this RFP.

2. Past Performance Questionnaire Instructions: The PPQ, which is attached and labeled as “Attachment 4B”, contains Part 1 and Part 2 of the Past Performance Questionnaire. Part 1 must be completed by the offeror submitting a proposal to this RFQ. Part 1 consists of seven (7) items (fields of entry) that the offeror completes before the Questionnaire is sent to the offeror’s client to complete Part 2.

Item No. 7 of Part 1 requires the offeror to provide a brief description of the services provided to the client or business that will complete the evaluation questions in Part 2. If more space is required on Item No. 7 to provide an adequate description, the offeror may simply add a continuation sheet. Offeror’s client should complete the Questionnaire and submit the final document as described below.

Offerors should instruct their evaluating client or business entity to complete Part 2 of the questionnaire and submit the entire PPQ by email directly to this Contracting Office to be received NLT than the proposal due date and time, 2:00 p.m. CST on Friday, 25 March 2022.

Completed PPQ should be emailed to:

davis.c.scott2.civ@army.mil and lisa.d.anguziola.civ@army.mil

Additionally, the offeror shall include a listing of these clients, including their POC information, in their proposal package as described above.

Although completed PPQs must be submitted by the referring company/agency directly to the Contract Specialist and Contracting Officer, the Offeror is responsible for following up to ensure that the PPQs have been submitted prior to the proposal due date/time. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her board members) is in a subcontract with another contractor who has submitted a proposal mailto:davis.c.scott2.civ@army.mil mailto:lisa.d.anguziola.civ@army.mil on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in such situations as described.

3. Performance Confidence Assessment: The SSEB will utilize the Performance Confidence Assessment

(Table 3 below) to select the most appropriate confidence level for each Offeror.

Documented results from Past Performance Questionnaires, interviews, CPARS, and other sources form the support and basis for the past performance assessment. The SSEB will review all past performance information collected to determine the quality of the offeror’s performance, general trends, usefulness of the information, and incorporate these into the performance confidence assessment. A separate quality assessment rating will not be made, but instead shall be merged with the recency and relevancy determination to complete a Performance Confidence Assessment. The Quality of Services/Training will consider the following elements and sub-elements:

Course Design and Development Course Curriculum/Agenda Quality of Instruction Course Materials/Handouts Course Benefit in Workplace Scheduling Adherence to Schedule Flexibility in Scheduling

Business Relationships Business/Contracting Relations Problem Resolution Process Improvement Lesson Learned Incorporation Cooperative Behavior Commitment to Customer Satisfaction Responsiveness

Management of Key Personnel

Technical Knowledge in Course Subject Matter to include thoroughness, accuracy, and overall assessment of contractor.