Attachment 2- Proposal evalution_scoring_sheet-9-7-24.docx

INGREDIENT TESTING AND ANALYSIS – 2024 SOLICITATION

Technical Evaluation Sheets – Dietary Supplements

Panel Member: ______________________ Date: _______________ Offeror: ________________________________

All Criteria will be scored as exceptional, good, fair or unsatisfactory. Points will be assigned as follows:

Allocation of Points for Scoring Technical Proposals

Criterion 1: Technical Approach (70 points) Total Score: ______

The offeror shall identify methods and procedures required to complete each task. For sample tracking and storage and, include a description of the entire period; both before and after sample preparation, retention of samples and storage of re-test samples. Detail specific equipment for storage (# of freezers, temperatures and monitoring). For all the ingredients and tests proposed for analysis, identify specific methods and any modifications, and include limits of detection and quantification. Identify ingredient forms and DS forms (tablet, capsule, etc.) that can be analyzed with each method. Identify how analytical methods were validated for use in the specific laboratory to assure accurate results. Include descriptions of weighing and homogenization steps and steps to prevent contamination and deterioration of samples. Also specify how often this lab performs tests and analyzes ingredients in this proposal.

Information Assessment

1. Methods identified, described and referenced, including:

· Appropriate methodology/equipment; number of samples that can be analyzed per batch and per day (20p)

· Documentation of modifications (5p)

· Limits of detection/quantitation (5p)

2. Validation procedures for methods documented and appropriate (10p)

3. Ingredient forms identified; procedures for different supplement product forms and matrices (5p)

4. Sample preparation: weighing of samples, homogenization, prevention of deterioration and contamination/other special treatments (10p)

5. Specific facilities for storage (# of freezers, temperature, how they are monitored; sample storage for samples received, after homogenization and re-test storage, etc.), sample identification and tracking (5p)

6. How often does this lab perform tests and analyze for the critical ingredients in this proposal? (10p)

Strengths:

Weaknesses:

Additional Comments:

Questions:

Criterion 2: Past Performance (35 points) Total Score: ______

Offerors shall provide information on past performance on contracts for the same or closely similar work called for in this solicitation which demonstrate an ability to meet the contract objectives. Companies will be evaluated on the extent and quality of past related experience and demonstrated competence. Offerors shall include the following information, as a minimum, regarding their past performance:

a) Past performance of personnel identified in criterion number 4. Include names and phone numbers of client project officers who would be able to comment on individuals’ past performance

b) A reference list of at least five previous business associates who can verify capabilities of the organization’s performance on specific projects.

c) Reports of specific expertise developed by the offeror

Criterion 3: Analytical Quality Control (20 points) Total Score: ______

The proposal shall include a detailed discussion of quality control procedures by which the reliability of the generated data is determined.

Information Assessment

1. Method validation process including but not limited to (use of spikes and recoveries, blanks, standard curves, internal standards, control charts, SRMs and CRMs) (5p)

2. Use of SRMs and in-house quality control in routine testing. Frequency of use for QC and actions, if out of specifications (5 p)

3. Laboratory and staff affiliations with proficiency testing programs and methods development and certification organizations. (5p)

4. QC charts provided? Demonstration of adequate precision and accuracy of values (5p)

Criterion 4. Organizational Qualifications, Laboratory Experience and Organization of Proposal (15 points) Total Score: ______

Offerors shall provide information on how the project will be organized and managed, their understanding of the project, and the personnel involved, including their qualifications. In addition, their laboratory experience separate from contracted work and the organization of the proposal will be evaluated. The organization will be evaluated on its capability to successfully complete the project.

Information Assessment

1. Experience in adapting methods to dietary supplement matrices. Pertinent publications and specific projects with dietary supplements. Equipment and facilities described and acceptable (10p)

2. Proposal organized with understanding of project, key staff experienced, capacity of lab to handle USDA samples along with those of other clients (5p)

Additional comments:

TECHNICAL EVALUATION SUMMARY SCORE SHEET

CRITERION

Consensus Score

1. Technical Approach (70 pts)

2. Past Performance (35 pts)

3. Quality Control (20 pts)

4. Organizational Qualifications (15 pts)

TOTAL (140 pts)