Attachment_2_-Pre-Bid_Conference_Response_Form.pdf

The document is a Pre-Bid/Proposal Conference Response Form for a state procurement opportunity issued by the Maryland Department of Public Safety and Correctional Services (DPSCS). The form is designed for potential bidders to indicate their intent to attend a pre-bid conference for the Satellite Television Programming Services solicitation for the Eastern Shore Correctional Institution (ECI) and ECI-Annex. Bidders are required to complete and return the form via email to Jatavia Shittu, the designated Procurement Officer, by the specified RSVP date. The form allows bidders to list up to three attendees and provides space for noting any requested reasonable accommodations.

The response form is part of a competitive procurement process for a three-year contract with two potential one-year renewal options. Bidders must carefully review the Invitation for Bids (IFB) for specific conference attendance limits and follow the instructions precisely. The form serves as a critical communication tool for potential vendors to formally express their conference participation and ensure compliance with the procurement process. While the form itself does not contain pricing or detailed contract specifications, it is an essential administrative document that facilitates vendor engagement and helps the procurement team manage pre-bid conference logistics.