Addendum_No._1__Satellite_Television_Programming_Services_for_ECI_and_ECI-Annex_.pdf

ADDENDUM NO. 1

EMMA SOLICITATION #: BPM048838

SATELLITE TELEVISION PROGRAMMING SERVICES

FOR ECI AND ECI-ANNEX

March 31, 2025

Dear Vendors:

This Addendum is being issued to amend and clarify certain information contained in the above named Invitation for Bids (IFB). All information contained herein is binding on all bidders who respond to this IFB. Specific parts of the IFB have been amended. The following changes/additions are listed below; new language has been underlined and marked in bold (i.e. word) and language deleted has been marked with a strikeout (i.e; word).

This Addendum No. 1 consists of 2 pages and the following attachments and changes/additions:

1. Addendum No. 1, Key Information Summary Sheet (KISS) replaces the

Original Key Information Summary Sheet (KISS), Page 3

a. Original KISS Primary Place of Performance, Page 3 (Zip Code) language below:

The Eastern Correctional Institution (ECI):

30420 Revells Neck Road, Westover, Somerset County, Maryland

21853.

b. Revised KISS Primary Place of Performance, Page 3 (Zip Code) language below:

The Eastern Correctional Institution (ECI):

30420 Revells Neck Road, Westover, Somerset County, Maryland

21890.

2. Addendum No. 1, Section 2.2, Background and Purpose, Page 7, Paragraph

1, Sentence 1, language replaces the Original Section 2.2, Background and

Purpose, Page 7, Paragraph 1, Sentence 1

a. Original Section 2.2, Background and Purpose, Page 7, Paragraph 1, Sentence 1 (Zip Code) language below:

The Eastern Correctional Institution (ECI) is located at 30420 Revells

Neck Road, Westover, Somerset County, Maryland 21853.

Department of Public Safety and Correctional Services

Office of the Secretary

6776 Reisterstown Road, Baltimore, Maryland 21215 410-585-3346 – TOLL FREE 877-379-8636 • www.dpscs.maryland.gov

STATE OF MARYLAND

WES MOORE

GOVERNOR

ARUNA MILLER

LT. GOVERNOR

CAROLYN J. SCRUGGS

SECRETARY

CHRISTINA LENTZ

ACTING

DEPUTY SECRETARY

ADMINISTRATION

ANNIE D. HARVEY

ACTING

OPERATIONS

VACANT

ASSISTANT SECRETARY

STATE OF MARYLAND

WES MOORE

GOVERNOR

ARUNA MILLER

LT. GOVERNOR

CAROLYN J. SCRUGGS

SECRETARY

ANTHONY A. GASKINS

CHIEF OF STAFF

JOSEPH SEDTAL

ADMINISTRATION

ANNIE D. HARVEY

OPERATIONS

ANGELINA GUARINO

DATA, POLICY AND GRANTS

RENARD E. BROOKS

PROGRAMS, TREATMENT &

RE-ENTRY SERVICES

http://www.dpscs.maryland.gov/

b. Revised Section 2.2, Background and Purpose, Page 7, Paragraph 1, Sentence 1 (Zip Code) language below:

The Eastern Correctional Institution (ECI) is located at 30420

Revells Neck Road, Westover, Somerset County, Maryland 21890.

3. Addendum No. 1, Attachment B - Price Form replaces the Original

Attachment B - Price Form in its entirety

4. Addendum No. 1, Pre-Bid Conference Meeting Summary

5. Addendum No. 1, Pre-Bid Conference Attendance Sheet

6. Addendum No. 1, Q&A Round 1 – BPM048838

7. Addendum No. 1, Acknowledgement Form

Note: Please make sure your bid is submitted under the latest round in eMMA. Please sign and date the “Acknowledgement of Receipt” below and return via email to Jatavia.Shittu@maryland.gov immediately.

Date Issued: March 31, 2025 By: Jatavia Shittu

Jatavia Shittu

Procurement Officer

Acknowledgement of Receipt of Addendum No. 1 to IFB No. BPM048838

Company Name: ______________________________________________

Authorized Representative’s Signature

Title

Date mailto:Jatavia.Shittu@maryland.gov

Satellite Television Programming Services for ECI and ECI-

Annex

Solicitation #: BPM048838 (Addendum No. 1)

IFB Document

IFB for Department Of Public Safety And Correctional Services Page 3 of 27

Meet link: https://meet.google.com/egj-woft-ryt?hs=122&authuser=1

See Section 4.3 for additional details.

See Attachment 2 to RSVP by March 21, 2025 by 12:00 pm (Noon)

Local Time.

Scheduled Site

Visit N/A

Questions Due

Date and Time:

March 31, 2025 at 11:00 am Local Time

Bid Due (Closing)

Date and Time:

April 11, 2025 at 2:00 pm Local Time

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice Feedback

Form).

MBE

Subcontracting

Goal:

N/A

VSBE

Subcontracting

Goal:

N/A

Procurement

Method:

A Contract will be awarded in accordance with the Competitive Sealed

Bidding method under COMAR 21.05.02.

Multiple or

Alternate Bids:

Multiple or alternate Bids will not be accepted.

Contract Type: Indefinite quantity with fixed unit prices.

Contract

Duration:

Three (3) year base period with two (2) one-year renewal option periods.

Primary Place of

Performance:

The Eastern Correctional Institution (ECI):

30420 Revells Neck Road, Westover, Somerset County, Maryland 21890.

The Eastern Correctional Institution-Annex (ECI-Annex):

30430 Revells Neck Road, Westover, Somerset County, Maryland 21890.

SBR Designation: No https://meet.google.com/egj-woft-ryt?hs=122&authuser=1

Satellite Television Programming Services for ECI and ECI-

Annex

Solicitation #: BPM048838 (Addendum No. 1)

IFB Document

IFB for Department Of Public Safety And Correctional Services Page 7 of 27

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 This Invitation for Bids (IFB) is issued to procure the services, as specified in this Section

2, from a contract between the successful Bidder and the State of Maryland (“State”): to provide Cable or Satellite Television Programming (with headend equipment) services comparable in scope, type, size, magnitude and complexity as required in this IFB for three (3) years, with two (2) one-year option renewal periods for Eastern Shore

Correctional Institution (ECI) and Eastern Shore Correctional Institution- Annex (ECI-

Annex).

It is the State’s intention to obtain services, as specified in this IFB, from a contract between the selected Bidder and the State.

2.1.2 This is a single award IFB. See IFB Section 4.21 Bid Evaluation Criteria and Award

Basis for more Contract award information.

A Contract award does not ensure a Contractor will receive all or any State business under the

Contract.

2.2 Background and Purpose

The Eastern Correctional Institution (ECI) is located at 30420 Revells Neck Road, Westover, Somerset County, Maryland 21890. The Eastern Correctional Institution-Annex (ECI-Annex) is located at 30430 Revells Neck Road, Westover, Somerset County, Maryland 21890. These institutions are medium and minimum-security correctional facilities operating under the

Department’s Division of Correction. The institutions presently house a combined Average Daily

Population (ADP) of three thousand two hundred forty-six (3,246) inmates and employ approximately seven hundred eighty-eight (788) Department of Public Safety and Correctional Services (DPSCS) employees.

The purpose of this IFB is to solicit bids to obtain services from qualified contractors to provide cable or satellite television programing services for ECI and ECI-Annex. The Contractor is responsible for providing the reception of the agreed upon channel line-up and transmitting this programming from the Communication Room located in the East Gatehouse to the two institutions listed above. The

Contractor shall provide, install, and maintain all new updated head end equipment, primary cable transmission lines, and/or satellite dish(s) that is connected to the head end equipment at the location indicated above. The new updated equipment provided by the Contractor shall be capable of supplying the agreed channels for the time period stated within this solicitation.

Our current facilities have been pre-wired with an in-house cable distribution system and are ready to be connected to the new head end equipment as requested in this contract. This new head end equipment (receivers) will provide reception for multiple signals (as described below in more detail) and retransmit those signals to its specific receiver on the in-house cable distribution system.

2.2.1 Project Goals

2.2.1.1 The Contractor shall provide quality television programming consisting of the following:

PRE-BID CONFERENCE SUMMARY

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

OFFICE OF PROCUREMENT SERVICES

SOLICITATION #: BPM048838

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

Date: March 24, 2025 Time: 11:00 AM

Good morning. I am Jatavia Shittu with the Maryland Department of Public Safety and

Correctional Services (DPSCS), Office of Procurement Services. I would like to welcome you to today’s pre-bid web conference meeting for Contract number BPM048838 for Satellite

Television Programming Services for ECI and ECI-Annex. I am the Procurement Officer for the project, and your sole point of contact. Please mute your mic until you need to speak.

With me today are representatives from DPSCS and Eastern Correctional Institution. I will allow each presenter to introduce themselves at this time.

[Introduction of Department Personnel]

Matthew Mitchell, Contract Monitor

Grant Corbin, Maintenance Supervisor

Should you have questions during this Pre-Bid Conference, please announce your name and company before asking your question.

We encourage networking during these meetings; therefore, I will announce each company that submitted an RSVP to this Pre-Bid Conference. When you hear your company’s name please introduce yourself.

(Attendee Introductions)

Are there any other attendees on this call that have not introduced themselves?

Hearing none.

Thank you all for your attendance and we will continue to proceed forward. I will briefly explain the procurement process for this project.

The purpose of this Pre-Bid Conference is to clarify any questions or concerns bidders may have with regard to the specifications or scope of work prior to submission of their bid on eMaryland Marketplace Advantage (eMMA). Changes to specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The Pre-Bid Conference minutes will be published as an amendment and become part of this solicitation on eMMA. Nothing stated at the Pre-Bid

Conference may change the Invitation for Bids (IFB) unless a change is made by the DPSCS

Procurement Officer by written amendment.

This project has been advertised via eMaryland Marketplace Advantage (eMMA) Bid No.

BPM048838. The IFB document can be downloaded free of charge via eMMA. The web address is: https://emma.maryland.gov.

A 0% overall Minority Business Enterprise (MBE) goal and a 0% overall Veteran-Owned Small

Business Enterprise (VSBE) goal has been established for this project.

To receive a contract award, a vendor must be registered on eMMA. If you need assistance, you may contact the eMMA Help Desk via email at eMMA.HelpDesk@maryland.gov.

The current bid due date is 2:00 pm on Friday, April 11, 2025. Mandatory bid submission requirements are: BIDS shall BE SUBMITTED electronically on eMaryland Marketplace

Advantage (eMMA). (This includes any documents listed in the Solicitation, Price Form, Bid affidavit, etc.).

Bids that are faxed, mailed, emailed or hand carried will not be accepted. The bidder must complete all bid lines, including option years and the additional channel line item as well. If the bidder fails to bid all lines in eMMA, the DPSCS Procurement Officer shall deem the bid as non-responsive.

If you decide not to submit a bid, please fill out the No Bid Notice Form located on eMMA and email it to me. Please do not submit this form on eMMA.

A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable bid price or most favorable evaluated bid price (as referenced in

COMAR 21.05.02.13) for providing the goods and/or services as specified in this IFB.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of bid or during the term of the contract become in arrears, if selected for contract award. It will be the bidder's responsibility to timely clear any outstanding issues upon notification. In addition, please note that the company name you submit your bid under in eMMA, must match exactly as your company is register in the State of Maryland with the Office of the Comptroller and

Department of Assessments and Taxation. Furthermore, as part of a determination for responsibility, a vendor must not have any outstanding issues with the Department of Labor, especially with regards to Living Wage.

If a prospective bidder/offeror is an out-of-state (foreign) business entity, it must be registered with the Maryland State Department of Assessments and Taxation and the Office of the Comptroller. This registration should be completed as soon as possible, if you intend to submit a bid.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer.

https://emma.maryland.gov/

Bidders will have the opportunity to submit additional questions in writing only. These questions are to be submitted to me no later than 11:00 am on March 31, 2025. You must send to my attention at jatavia.shittu@maryland.gov. All questions and responses will be published as an amendment to the solicitation on eMMA. All questions should be submitted in a timely manner. In the case of questions not received in a timely manner, the

Procurement Officer will, based on the availability of their time to research and communicate an answer, decide whether they can answer an untimely submitted question before the bid due date. This also includes any Discrepancies, Explanations and

Clarifications.

References will be contacted. Only work that can be substantiated may be used for a responsibility determination. Please make sure Attachment L – Reference Checks is complete and accurate. The Procurement Officer is not responsible for incorrect or outdated phone numbers, incorrect email addresses or references that fail to respond within three (3) working days, so please advise your references that someone will be contacting them.

All requirements mentioned must be met in the time limit provided by the Procurement

Officer. Unreasonable failure to supply information promptly in connection with a determination of responsibility is grounds for the rejection of the bid.

Reminder: Only information communicated by the DPSCS Procurement Officer in writing shall be the official position of DPSCS. DPSCS assumes no responsibility for information communicated by any other source.

Moving forward, I would like to turn the meeting over to the Contract Monitor and

Maintenance Supervisor to discuss the Scope of Work, the Specifications and also the Price

Form in further detail.

(ECI Introductions: Contract Monitor – Matthew Mitchell, Chief of Security- ECI and

Maintenance Supervisor – Grant Corbin)

Matthew Mitchell: All of the information provided in the scope of work of the solicitation is to be covered by the Contractor.

Satellite/Cable Services- ECI- ECI Annex

3.2.1.1. The Contractor shall provide quality television programming consisting of the following:

i. Any and all local channels that are available, to include the following network stations: ABC, CBS, CBS 10-2 (Oldies), CW, FOX 21, and

PBS, WCPB – PBS 28-3.

ii. In addition to the channels listed above, the Contractor shall provide, at a minimum, the following (16) quality programming channels:

1. WNBC-NBC 4 New York, NY

2. Cable News Network (CNN)

3. Entertainment and Sports (ESPN)

4. Entertainment and Sports II (ESPN II)

5. FX

6. TBS Superstation

7. Turner Network Television (TNT)

8. Arts & Entertainment (A & E)

9. Science Fiction (SCI-FY)

10. The Weather Channel

11. USA Network

12. Discovery Channel

13. AMC

14. Black Entertainment Television (BET)

15. Telemundo

16. Univision

3.2.1.2 The Contractor shall provide new updated equipment necessary to transmit information through the cable system through a Video Messenger System. DPSCS will provide the Video Messenger System for the purpose of providing the inmate population information daily.

3.2.1.3 The Contractor shall provide for minor changes in programming at no additional charge. Minor changes would consist of switching from one or more of the original 16 channels listed above to another channel(s) from within the list to be provided by the

Contractor, for a one for one exchange. The cost per added channels shall be a "fixed" rate, whereby DPSCS is not being charged different costs for different added channels

Below is the channel listing we are requesting to remain. If any channels are not available to our facility, please provide a replacement listing for the available selection. Channel replacement options should be provided at the time of bid by the Contractor:

Channel No

Chg*

Channel Description

2 N/C WBOC-CBS 16 Salisbury, MD

3 N/C WBOC-CBS 16-2 Salisbury, MD (OLDIES)

4 N/C WBOC2-FOX 21, Salisbury, MD

5 N/C WMDT-ABC 47 Salisbury, MD

6 N/C WMDT2-CW3, Salisbury, MD

7 N/C WCPB-PBS 26, Salisbury, MD

8 N/C WCPB-PBS 28-3 Salisbury, MD Spanish Speaking

9 WNBC-NBC 4 New York, NY

10 N/C DVD/VHS

11 N/C EMCI Information Channel Text

12 Cable Network News - CNN

13 Entertainment and Sports - ESPN

14 Entertainment and Sports 2 - ESPN2

15 FX

16 TBS Superstation

17 Turner Network Television - TNT

18 Arts & Entertainment - A&E

19 Science Fiction – SCI-FI

20 The Weather Channel

20 USA Network

22 Discovery Channel

23 AMC

24 Black Entertainment Television (BET)

25 Telemundo

26 Univision

27 N/C Trinity Broadcast Network (TBN)

28 N/C TBN Enlace

29 N/C IN-HOUSE Channel Video – ECI Info Channel

30 OPTION/NETFLIX DVD RENTALS (5 PER MO)

The channels marked N/C or No Charge are channels we currently receive at no cost to our institution. These channels are either provided by an outside television antenna, running through a DVD player, scrolling information system, or free satellite channel programming available to our facility.

3.2.1.4 The Contractor shall coordinate with the Department as to the recommended location (s) of any satellite dish (s) required and provide any and all tools and materials necessary to construct and erect the satellite dish (s) necessary under this Contract.

3.2.1.5 The Contractor shall patch, seal, repair and replace any damage to existing structures and/or equipment due to the installation process of this equipment.

3.2.1.6 The Contractor shall provide any and all new updated head end equipment necessary to supply these services to include all racks (if necessary), cables, connectors, modules, and other related equipment to include a UPS to support the head end equipment and a television for monitoring/service issues.

3.2.1.7 The Contractor shall maintain and service (by repairing or replacing) any and all equipment supplied by them under this Contract, at no additional cost. This

Contract shall include any and all additional updated equipment needed to supply the agreed upon channel lineup.

3.2.1.8 The Contractor shall provide any and all hardware upgrades, at no additional cost to the institution if the upgrades are necessary for the continued service under this contract.

3.2.1.9 The Contractor shall call within a (4) hour timeframe from receipt of service request. Response to make repairs is to be within 24 hours of the initial request.

Matthew Mitchell: Are there any questions?

Several questions from Bidders.

Jatavia Shittu: Please submit your questions via email in order to obtain the official response from the DPSCS administration. Are there any additional questions? Hearing no additional questions, we will proceed forward.

Responses to questions, the minutes of this meeting, and roster of attendees will be included in an amendment. Again, additional questions can be submitted to the Procurement Officer at jatavia.shittu@maryland.gov until March 31, 2025 at 11:00 am.

If you joined the meeting late or did not have an opportunity to introduce your company, please do so now.

(No Additional Attendee Introductions)

Hearing none.

This concluded the Pre-Bid Conference for Contract Number BPM048838 for Satellite

Television Programming Services for ECI and ECI-Annex.

Thank you all for your attendance at this Pre-Bid Conference, best of luck with your bid and enjoy the rest of your day.

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

OFFICE OF PROCUREMENT SERVICES

SRVFY23011

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

eMMA #: BPM048838

DATE: March 24, 2025 at 11:00 am

[X] PRE-BID CONFERENCE MEETING

COMPANY NAME PRINTED NAME PHONE

NUMBER

FAX

NUMBER

E-MAIL ADDRESS

DPSCS – Procurement Jatavia Shittu Jatavia.shittu@maryland.gov

DPSCS – ECI Matthew Mitchell matthewa.mitchell1@maryland.gov

Buford Satellite Systems, LP Sandy Barnett sandy@bufordmedia.com

Buford Satellite Systems, LP Genelle Roselli genelle@bufordmedia.com

Buford Satellite Systems, LP Greg Berthaut greg@bufordmedia.com

HIB Technical Installation Services, Inc. Tommie Horton tommie.horton@hibtechis.com

HIB Technical Installation Services, Inc. Harold Barnes harold.barnes@hibtechis.com

Privatel, Inc. William (Bill) Bodkin bbodkin@privatelinc.com

Q & A Round 1 – BPM048838

Satellite Television Programming Services for ECI and ECI-Annex

1. Q. How many drops are there at the ECI and the ECI-Annex respectively?

A. Approximately, 3,000.

2. Q. Are there splitters at any of these drops?

A. Yes.

3. Q. And if so, what type of splitters (2-way (how many), 4-way (how many), etc.)?

A. We have splitters from 2-way up to 16-way throughout the system/Institution.

4. Q. In short, how many TV’s will be receiving signal at both sites?

A. Approximately, 3,000.

5. Q. Are any of the TVs in your count located in a common area (lobby, dayroom for general population to watch, etc.) and if so, how many?

A. Yes, Approximately, 50.

6. Q. ESPN a required channel all bidders should be able to provide in their submitted IFB quote?

A. Yes

7. Q. How many TV's currently priced? (Has to be the same for everyone)

A. There are approximately 3,000 drops. Please be advised that TV's are not part of the price as the Incarcerated Individuals and/or the Institution provide the TV's.

8. Q. How many Headend units?

A. There is one (1) Head End Unit.

9. Q. Who is the provider? not the company providing. (DirecTV, Dish, Spectrum, etc.)

A. Currently, Buford Satellite Systems, LP receives the channels directly from the

Networks (ESPN, Discovery, etc.). NBC is received through DISH Network and local channels are received through an Antenna.

10. Q. Are all building and connections currently operational?

A. All the buildings and locations are functioning. There may be some cells which occasionally get damaged cables and are temporarily out of service. We take care of all the repairs for the distribution in the buildings and drops here in house. None of those specific repairs would need to be done by the awardee.

11. Q. Can we get pictures of the current Head-end being used?

A. Yes, please see pictures of the units used to broadcast below.