Attachment 2 - Performance Work Statement.pdf

1. Contract Position Title. Catholic Religious Education Coordinator

2. Scope of Responsibilities. The Catholic Religious Education is responsible to provide Catholic religious education opportunities for Altus Air Force Base. Performance is in accordance with accepted guidelines provided by Archdiocese for the Military Services (AMS) USA, 52 series of

Air Force Instructions (AFI), MAJCOM supplements and Altus Air Force Base Chapel Operating

Instructions. This is not a key personnel position.

3. Education, Experience and Other Requirements: The contractor must:

3.1. Affiliation: Must have a comprehensive knowledge of Roman Catholic teachings, religious rites, ceremonies, and traditions. The Catholic Religious Education Coordinator must be a practicing Catholic who attends Altus AFB Mass and has received the Sacrament of Confirmation, as stated in the directives of the AMS Priest’s Manual.

3.2. Archdiocese of Military Services (AMS) Certification: Be a certified catechist of the

Archdiocese for Military Services (AMS) or have at least 3-5 years teaching experience in Catholic

Religious Education (RE) or at least two years’ experience as an RE Coordinator. If not currently certified by the Archdiocese for the Military Services (AMS), the coordinator must enroll and be actively working toward Archdiocesan Certification (to be completed within 12 months of award).

Note – a master’s degree in theology or religious studies can be substituted for the Advanced Catechist

Certification.

3.3. Youth Protection Training: Must provide Certificate of Youth Protection Training (Boy Scouts

USA or Dallas Charter). Click the link below or copy and paste this link on the browser for more information:

http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6585221/k.6860/Child_and_Youth_Protection_Tra ining.ht m

3.4. Microsoft Office Program: Have at least 3 years’ experience using Microsoft Office programs

(Excel, Word, and PowerPoint), the Internet, and E-mail as part of previous employment

(Demonstrate this in resume).

3.5. Resume: Submit a resume and provide three academic and/or work-related references for contractor performing services.

3.6. Pluralism: Be able to work within the pluralistic environment of the Air Force Chaplain Corps. Will preferably have some knowledge and experience working within US Military establishments.

3.7. Be able to obtain a favorable National Agency Check if required in accordance with HC OI 52-

2. Failure to accomplish a favorable background check IAW DODI 1402.5 and HC OI 52-2 will result in an immediate termination of this contract in accordance with FAR 52.212-4. The contractor will upon request complete Installation Records Check (IRC), AF Form 2583, items 1-7 only, Volunteer

PERFORMANCE WORK STATEMENT

FOR

ALTUS AIR FORCE BASE CHAPEL

http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6585221/k.6860/Child_and_Youth_Protection_Training.htm http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6585221/k.6860/Child_and_Youth_Protection_Training.htm http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6585221/k.6860/Child_and_Youth_Protection_Training.htm

Questionnaire, Acknowledgement of Rights/Consent Release Records, and Statement of Understanding (Atch 1). Additionally, an SF 85 Questionnaire for Non-Sensitive Positions will be accomplished. These background checks will be accomplished at the expense of the chapel.

3.8. The contractor must comply with all environmental requirements to include completion of required General EMS Awareness training. Contact 97 CES/CEAN for training accessibility.

4. Responsibilities. The contractor shall:

4.1. The contractor will, in coordination with the Catholic Chaplain, have overall responsibility for

Catholic Youth of the Chapel (CYOC), Adult RE, programs and preparations for Baptism and First

Holy Communion and confirmation, and research of all Catholic curriculum. The contractor files all sacramental records with the Archdiocese for Military Services. Any additional responsibilities related to religious education will be coordinated in advance with the Catholic Chaplain. In connection with their coordinator’s duties, they will:

4.1.1. Arrange for teachers and volunteers as needed. Student to teacher ratio will be one adult for every ten children, with a minimum of two adults present at all times. Historically, the average class size is 30 students, however, it can vary.

4.1.2. Coordinate purchase of religious education supplies through approved purchasing policies outlined in the 52 series of Air Force Instructions.

4.1.3. Ensure the facility is orderly and restored to its original condition after each function.

4.1.4. Coordinate teacher(s) requests for support of Religious Education materials.

4.2. Be able to effectively work with chaplains, chapel staff, teachers, and parishioners of all faith groups. The contractor must be sensitive to the beliefs and religious observances of other faith groups. The contractor will work with the Catholic Chaplain in preparing all educational services, policies and procedures.

4.3. The contractor will assist in the recruitment and training of all Religious Education teachers, assistants, helpers and substitutes from the start of the new Religious Education School Year and periodically throughout the year. There are currently volunteers in place, but recruitment of more will be part of the task.

4.4. Ensure that all new teachers/volunteers working with children will have an appropriate background check accomplished by Chapel Operating Instructions.

4.5. Maintain attendance and training records on students and teachers in all Catholic Religious

Education. Ensure attendance figures are provided the following Monday for Chapel staff members as identified by the Wing Chaplain.

4.6. Maintain a supply of expendable items and when additional supplies are needed, the contractor will coordinate with the Catholic Chaplain for purchasing through the Chapel Tithes &

Offerings Fund (CTOF).

4.7. Prepare publicity needed for the religious education program.

4.8. Perform the following duties weekly:

4.8.1. Track religious education attendance and report numbers to Chapel staff members as identified by the Wing Chaplain.

4.8.2. Assign rooms as needed to each teacher.

4.8.3. Issue supplies and curriculum material.

4.8.4. Arrange for substitute volunteer teachers as needed.

4.8.5. Ensure refreshments are provided as needed.

4.9. Attend infrequent briefings/interviews for chapel visitors, such as Command Chaplain visits, inspectors and other distinguished visitors; also, other meetings as needed to accomplish job responsibilities.

4.10. Meet with Catholic Chaplain quarterly (at a minimum) to discuss updates, review status of Catholic

RE, and exchange feedback for the contract period remaining.

4.11. Coordinate and/or accomplish per the direction of the Catholic Chaplain the following:

4.11.1. Submit curriculum orders (the curriculum is pre-approved by Archdiocese for Military Services).

4.11.2. Develop a yearly calendar of events for all RE programs.

4.11.3. Create and award certificates of appreciation to teachers, volunteers and exceptional students.

4.11.4. Develop annual budgetary projections for education through CTOF and appropriated funds.

4.11.5. Prepare facility use and CTOF purchase requests necessary for effective operation and support of the RE Program.

4.11.6. Maintain both a hard copy and electronic continuity file of all RE events.

4.11.7. Assist the Catholic Chaplain in the preparation and distribution of publicity for comprehensive Religious Education.

4.11.8. Plan and coordinate, as appropriate, special seasonal programs which may involve/impact the Religious Education programs in the celebration of Holy Days and other seasonal religious events and activities.

4.11.9. Visit all classes and activities regularly to help maintain quality control in the classrooms.

4.11.10. Inspect and prepare the classrooms to ensure that they are ready and set up properly prior to classes. Ensure the classrooms and facilities are orderly for the next use, and all appropriate doors are locked at the end of each event.

4.11.11. Identify curriculum needs of the program. After coordination with the Catholic Chaplain, will submit an order for texts and instructional materials to support the curriculum needs of the teachers. Uses only approved curriculum sources to order materials. Coordinates all purchase requests for proposed curriculum, materials and supplies through the Catholic Chaplain. Final selections will be identified to that chaplain in writing for proper processing, through either chaplain funds or other funding sources.

4.11.12. Accomplish all required Air Force training applicable to the contracted position.

4.11.13. Accomplish all required Archdiocese for the Military Services applicable training.

5. The Wing Chaplain.

5.1. Provides all necessary supplies and equipment needed for the contractor to meet the terms of this

Performance Work Statement. The Catholic Chaplain or Wing Chaplain is the point of contact for supplies and support requirements. All services will be performed at Building 116 (Religious

Education Building/Airmen Resilience Center), Building 301 (Base Chapel), or another appropriate facility unless otherwise directed and coordinated by the Catholic Chaplain. Office space is not assured for this position. Therefore, teleworking and/or limited access to office space are to be expected.

5.2. Provides building keys necessary to perform all programs. The contractor shall be responsible for keys provided by the government and for the security of facilities and property made available by the government in conjunction with the performance of this contract. The contractor shall also employ accountability methods consistent with Chapel Operating Instructions. Keys shall be safeguarded and will not be duplicated. All keys will be returned on revocation of this contract. The contractor will report any duplicated, lost or misplaced keys to the government within one (1) hour of the discovery of the occurrence. The contractor will reimburse the government for replacement of all locks or re-keying required because of keys being duplicated, lost or misplaced by the contractor or while under the responsibility of the contractor.

6. Installation Access and Background Checks: This check is conducted to allow for the issuing of a Contractor Identification/Common Access Card (CAC). The contractor must be able to meet Altus

AFB installation access requirements:

6.1. Antiterrorism: Altus Air Force Base has an Antiterrorism program that is responsible for securing and protecting the base and its personnel from terrorist attacks. All contractor personnel and sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented during Force Protection Conditions (FPCON’s) and Random Antiterrorism Measures

(RAM’s). Security Forces members may conduct inspections of your company as well as your sub-contractors while operating on the installation. Unescorted entry into any area marked as a

“CONTROLLED AREA” or “RESTRICTED AREA” is strictly prohibited.

Altus Air Force Base is currently in FPCON Bravo, meaning an increased and more predictable threat of terrorist activity exists. All contractor personnel and sub-contractors are expected to report any suspicious persons, activities, packages, or items you see while conducting work on Altus Air Force Base to base

Security Forces. Suspicious activities could include personnel conducting surveillance, unauthorized personnel requesting access, or information probing pertaining to security operations or assets on the installation.

In the event of an emergency, there are multiple mass warning notification systems on Altus Air Force

Base (AtHoc, weather radios, telephone notification, and giant voice system).

Any contractor personnel or sub-contractor that obtains a Common Access Card (CAC) MUST complete

Antiterrorism Level I training within 30 days of receiving your CAC (https://jko.jten.mil/courses/AT-level1/launch.html) Altus AFB has an Antiterrorism binder available for review at the Visitor Control

Center, building 428. If there are any questions regarding Antiterrorism, contact 580-481-7350.

6.1. Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles requiring access to Altus AFB to perform contract requirements:

6.1.1. The contractor is responsible for providing information to assist in completing background checks for those employees requiring access to Altus AFB. This information shall consist of, but not limited to, the following: full name to include first, middle, last, social security number, date of birth, address, driver's license number and state of issue, number of years resident of the State of

Oklahoma and Jackson County. This information will be protected under the procedures listed under the Privacy Act of 1974. A background check must be completed prior to unescorted access.

Those contractor employees whose background checks reveal adverse criminal history may be denied access to Altus AFB.

6.1.2. The contractor is responsible for tracking and retrieving badges from employees upon separation, termination and/or completion of business on Altus AFB, Oklahoma. Badges from employees no longer working on the contract must be turned into the Contracting office within

30 days of leaving.

6.1.3. Businesses may lose base privileges if they fail to control use of badges or do not return them upon completion of use. Excessive abuse may result in termination or a decision not to exercise option periods for this contract. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access.

7. Other.

7.1. Working Hours and Extended Period of Absence. The coordinator shall be present during Sunday

Mass and must remain present while RE is being conducted. Other work hours are not dictated but must be adequate to ensure successful accomplishment of contract requirements. No “office hours” are expected of this position and this position is only expected to operate in conjunction with the RE “year”

(Sep-May) 40 Sundays in total. The contractor is required to give the Catholic Chaplain or Wing

Chaplain a two-week notice of any extended period of absence. Extended period of absence is defined as an absence for more than three days. The contractor will provide a subcontractor to perform services in their absence. This subcontractor must be of equal or greater capability, have a successful background check completed, and be approved by the Catholic Chaplain and Wing Chaplain prior to performance of work. The contractor shall be responsible for payment to any subcontractor.

7.2. Compliance. The chaplain in charge of the Catholic Service or their designee will monitor and inspect the contractor’s performance. The contractor will be notified of all noncompliance, and will https://jko.jten.mil/courses/AT-level1/launch.html https://jko.jten.mil/courses/AT-level1/launch.html be given an opportunity to correct, if possible, nonconforming work. The contractor will also be given an opportunity to respond to any notice of noncompliance.

7.3. Registration. The contractor must be registered in System for Award Management (SAM) before providing a quote on contract (please visit SAM.gov for registration details – this service is

FREE).

7.4. Payment. The contractor will be responsible for filing any applicable social security, federal, or state taxes. The contractor will be required to submit invoices through Wide Area Workflow (WAWF) before payment is made. The Defense Finance Accounting Service (DFAS) will make payment within thirty

(30) calendar days of receipt of a valid invoice.

8. SERVICE DELIVERY SUMMARY

PERFORMANCE OBJECTIVE PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

Arrange for teachers and volunteers as needed. Student to teacher ratio will be one adult for every ten children, with a minimum of two adults always present.

Para 4.1.1.

No discrepancies per year

Coordinate purchase of religious education supplies through approved purchasing policies outlined in the

52 series of Air Force Instructions.

Para 4.1.2.

No more than 4 discrepancies per year

Register and train Catholic Youth of the Chapel

(CYOC) and Summer School students, teachers, and new families when required. The contractor will assist in the recruitment and training of all Religious

Education teachers, assistants, helpers and substitutes from the start of the new Religious Education School

Year and periodically throughout the year.

Para 4.3.

No discrepancies per year

Ensure that all new teachers/volunteers working with children will have an appropriate background check accomplished per Chapel Operating Instructions.

Para 4.4.

No discrepancies per year

Maintain attendance and training records on students and teachers in all Catholic Religious Education.

Ensure attendance figures are provided the following

Monday to Chapel staff members as identified by the

Wing Chaplain.

Para 4.5.

per year

Develop a yearly calendar of events for all the RE and

Pastoral programs

Para 4.12.2. No discrepancies per year

Develop annual budgetary projections for education and pastoral programs through CTOF and appropriated funds.

Para 4.12.4. No discrepancies per year

Prepare facility use and CTOF purchase requests necessary for effective operation and support of the RE and Pastoral Programs.

Para 4.12.5. No discrepancies per year

Maintain both a hard copy and electronic continuity file of all RE events.

Para 4.12.6. No discrepancies

Inspect and prepare the classrooms to ensure that they are ready and set up properly prior to classes. Ensures the classrooms and facilities are orderly for the next use, and all appropriate doors are locked at the end of each event.

Para 4.12.11 No discrepancies per year

Identify curriculum needs of the program. After coordination with the Catholic Chaplain, will submit an order for texts and instructional materials to support the curriculum needs of the teachers. Uses only approved curriculum sources to order materials.

Coordinates all purchase requests for proposed curriculum, materials and supplies through the

Catholic Chaplain. Final selections will be identified to that chaplain in writing for proper processing, through either chaplain funds or other funding sources.

Para 4.12.12.

Accomplish all required Archdiocese for the Military

Service applicable training.

Para 4.12.15. No discrepancies