Attachment 2_Man-hour Est.pdf

Tentative estimate of the man-hours required- Drug Demand Reduction Program.

These figures are tentative to support Wings’ forward planning and resource allocation.

Please note that the breakdown provided below is an estimate and may vary to some degree. The below breakdown is an accurate estimation of the time and military resources required, offering a clear snapshot for planning and awareness for operational success.

Scope of Estimate: The hours outlined below reflect core DDRP responsibilities, including:

• Day of Drug testing responsibilities and specimen collection

• Secondary verification of bottles and documentation

• Packaging and shipment of specimens

• Processing of test results and coordination of positive specimen packages with the Medical Review Officer (MRO)

• Quarterly statistical briefings

• Testing supply inventory and management

• Training coordination with Regional DDR Program Managers (RDDRPMs)

• Records management/AFRIMS upload

• Prevention, Education & Outreach (PE&O) initiatives (to include Installation and community outreach initiatives)

• Participation in base-level teams - Community Action Board (CAB) meetings

Additional Considerations:

• New WDDRPMs may require additional hours during initial months due to onboarding and process familiarization.

• Efficiency and time management skills will significantly influence actual time requirements.

• The most demanding periods are typically the week preceding and following major testing events (e.g., RSDs).

Estimated Man-Hour Breakdown:

Activity Period Estimated Hours Description Week prior to RSD 5-10 hours Preparation, coordination, and logistics for upcoming testing

Day before testing 3–5 hours Final setup, supply checks, and team coordination

Day(s) of testing 9–10 hours Execution of testing, documentation, and immediate specimen handling

Week after testing 5–10 hours Result processing, MRO coordination, and administrative follow-up

Routine weeks (non-RSD) 2–5 hours/week Program maintenance, supply management, and conducting Training Classes

Estimated Monthly Total 25–40 hours Varies based on testing frequency and program maturity

Estimated Manpower/Hour Breakdown by drug test selection amount:

# of Selections WDDRPMs DTPAMS Observer Testing hour Breakdown

0-50 1 1 2 total: 1 male, 1female

1 hour

50-100 1-2 1-2 2-3 total: 2 males, 1 female

2 hours

100-150 1 2-3 2-3 total: 2-3 males, 1-2 females

2-3 hours

150-200 1 2-3 4-5 total: 2-3 males, 2 females

3-4 hours

200-250 1 2-3 5-6 total: 3-4 male, 2 females

4-5 hours

250-300 1 3-4 6-8 total: 4-5 males, 2-3 females

6-8 hours

Day of testing roles and responsibilities for WDDRPMs: (Pre-Testing Responsibilities, Testing Execution, Post-Testing Responsibilities)

Pre-Testing Responsibilities:

• Coordinate and oversee testing area setup to ensure compliance with security and privacy standards

• Establish and provide a Prevention Education & Outreach (PE&O) area or table

• Conduct and document the observer briefing, ensuring all observers sign the official roster

• Lead a team briefing to communicate pertinent updates, any procedural changes, or training updates or requirement needs

Testing Execution:

• Supervise and manage the drug testing process in accordance with DAFMAN 44-197 protocols

• Prior to concluding the testing session:

o Confirm that all selected service members have reported for specimen collection within their designated timeframes o Collect Commander Notification Letters for all untested members from their respective unit Trusted Agents o Verify that each Commander Notification Letter includes the following required signatures and timestamps:

o Required signatures: Unit Commander or Wing Commander at bottom of front page, Service Member, Trusted Agent o Ensure the date and time of member notifications are clearly documented

Post-Testing Responsibilities:

• Regain custody of all specimens, ensuring proper transfer of documentation from DTPAMs and maintaining an unbroken chain of custody

• Conduct a quality control check of all specimens prior to packaging

• Generate Memorandums for Record (MFRs) to address any discrepancies or errors in paperwork or specimen collection, as applicable

• Package all specimens with required documentation, ensuring compliance with all shipping standards

• Oversee testing area breakdown and secure all materials

• Ensure timely shipment of specimens to the Air Force Drug Testing Laboratory

(AFDTL)

Recommended Personnel Profile: To ensure program success, it is recommended that DDR responsibilities be assigned to a high-performing individual who:

• WDDRPM Primary and Alternate: DAFMAN 44-197 Reference Chapter 3 (Pages 19- 20) o Must be E-6 or higher and cannot be a member of the Guard medical unit (T2) o Must not be within one year of separation or transfer from an active participation status (T2) o No history of adverse action (T1) o Has minimal conflicting duties during Pre-RSD, RSD, and post-RSD periods

(suggested) o Demonstrates strong organizational and time-management capabilities (suggested) o Possesses a professional and diplomatic demeanor for regular interaction with

Trusted Agents, First Sergeants, Commanders, the MRO, and the Staff Judge Advocate (SJA)

• DTPAMS: DAFMAN 44-197 Reference Chapter 3 (Pages 19-20) o E-5 or higher and cannot be a member of the Guard medical unit (T2) o Must not be within one year of separation or transfer from an active participation status (T2) o No history of adverse action (T1)