Attachment 2- Instructions-and Evaluation Criteria_W91QF425Q0037.docx

ATTACHMENT 2 INSTRUCTIONS AND EVALUATION CRITERIA

52.212-1 ADDENDUM - INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

General:

Notification: As part of this RFQ, a written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether there are negotiations after its receipt.

Discussions: It is the Government’s intention to award without discussion. Quoters are encouraged to present their best quote and prices in their initial submission. The Government reserves the right to hold discussions.

Questions: Any questions must be submitted to the Contracting Officer Robert Parvin at robert.m.parvin.civ@army.mil and Contract Specialist Chester Serviora at chester.l.serviora.civ@army.mil in accordance with this RFQ.

Quote Submission: Electronic copies are acceptable via email to the Contracting Officer Robert Parvin at robert.m.parvin.civ@army.mil and Contract Specialist Chester Serviora at chester.l.serviora.civ@army.mil in accordance with this RFQ.

Contract Line Items: The submission of the quote must contain the Quoter’s printed name, signature, and date. The contractor shall acknowledge any amendments to the RFQ. The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quotation and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Quotes must be submitted according to the price schedule. Multiple awards will not be made; therefore, quotes that cover less than all the items and quantities in this solicitation will be rejected as non-responsive.

Required Documents:

· Submit a quote and brief technical response valid for at least ninety (60) calendar days. Two (2) technical response documents shall be provided by Quoter. One copy must be provided for technical evaluation; all prices and identifying marks (company and personal names, contact information, logos, etc.) shall be redacted.

· Quoter’s Representations and Certifications must be updated and current through the Quoter’s SAM registration which may be referenced at https://www.sam.gov. Quoters shall ensure NAICS code for requisite requirement is updated within the Quoter’s current SAM registration.

· Single Government Point of Contact: The Quoter shall provide a single Point of Contact (e-mail and phone number) for this requirement as the Project Manager for your company of whom it is authorized to take actions to fulfill the Terms and Conditions of this requirement.

Volume Organization

Quote: Quotes shall be submitted to the Government as one e-mail with two separate volumes (i.e., attachments) as set forth below:

Volume I, Quote:

· Pricing: The quote shall be placed in Attachment 3 Contract Line-Item Numbers (CLINs). In the description column the following minimum information shall be listed: description of salient characteristics / specifications, item quantity, discount applied, and the grand total to include option CLINs contained within the RFQ. Please provide any additional discounts(s) that might apply to this contract.

· Clauses: Quoters shall ensure that all clauses and provisions that require “fill in” information are appropriately completed and including in Volume I documentation.

Volume II Technical -Risk:

· Technical Response: This is a Request for Quote (RFQ) for which a robust technical response is neither desired nor required. However, a response technical in nature on how the Quoter will fulfill the requirements within the Performance Work Statement (PWS) is required in order for the Government to evaluate the Quoter’s understanding of the project.

· Past Performance: The Quoter shall submit with the (first copy of their quote) past performance of the same or similar nature previously performed for not more than three (3) awards. A redacted copy of past performance is not required. The data must be accurate, current and complete, to include the UEI, CAGE Code, and two (2) Points of contact to serve as references for each project. Quoters without past performance may state as much and provide relevant experience that will allow the Quoter to perform to the required standards.

(End of provision)

52.212-2 ADDENDUM - EVALUATION OF COMMERCIAL ITEMS

BASIS OF AWARD- EVALUATION

I. Basis for Contract Award – Evaluation of Quotations-Simplified Acquisition Procedures

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, under FAR 13.106-2, shall be used to evaluate quotes comparatively without priced tradeoffs:

(i) Technical – Risk; and

(ii) Price

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR clause 52.217-8, Option to Extend Services, if included in this solicitation. Options under FAR clause 52.217-8 will be evaluated by using the prices quoted for the last option period to determine the price for a 6-month extension, which will be added to the base and other option years to arrive at a total evaluated price. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options should not obligate the Government to exercise the option(s).

(c) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, the issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. A written notice of award or purchase order mailed or otherwise furnished to the successful quoter is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

W91QF425Q0037

II. Quote Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

A. General: We will award a contract to the responsible quoter who represents the best value to the Government based on a comparison of its (1) quote, and (2) technical - risk.

B. Volume I, Quote

1. General: We will determine the merits of your quote based on (a) its acceptability and (b) its quoted price.

(a) Acceptability: We will determine the acceptability of your quote on an acceptable or unacceptable basis. We will consider your quote acceptable if it (i) conforms to the material solicitation requirements; (ii) manifests your unconditional assent to the terms of this Request for Quote (RFQ), and (iii) you are a responsible prospective contractor pursuant to FAR 9.104-1. (NOTE: By submission of a quote, the quoter represents that it unconditionally assents to the terms of this Request for Quote, except for any written express exceptions.)

(i) Conformance. Material solicitation requirements include those terms affecting quality, quantity, price, or delivery.

(ii) Assent. If you (1) take exception to any term of this RFQ, (2) propose any additional terms, or (3) omit material information required by this RFQ then we will consider your quote to be unacceptable and ineligible for the contract award.

(b) Price: We will evaluate your price for fairness and reasonableness in accordance with FAR 13.106-3(a).

C. Volume II, Technical - Risk

1. General: Quoters’ experience and past performance will be evaluated to assess risk. Best value will be assessed based on direct comparisons of information--without objective standards--pursuant to FAR 13.106-2(b)(3).

The Government will evaluate quoters and their capability statements and assign one of the confidence risk ratings below. We will evaluate things like what work you did, when and where you did it, whom you did it for, and what methods you presumably used. It is important to understand the difference between a quoter’s experience and its past performance – the government may assign a No Confidence rating based on a quoter’s lack of experience.

Substantial Confidence Based on the quoter’s experience and performance record, the Government has a high confidence that the quoter will successfully perform the required effort and the risk of unsuccessful performance is low.

Satisfactory Confidence Based on the quoter’s experience and performance record, the Government has a reasonable confidence that the quoter will successfully perform the required effort, and the risk of unsuccessful performance is low to moderate.

Limited Confidence Based on the quoter’s experience and performance record, the Government has low confidence that the quoter will successfully perform the required effort, and the risk of unsuccessful performance is high.

No Confidence Based on the quoter’s experience and performance record, the Government has no confidence that the quoter will be able to successfully perform the required effort, and the risk of unsuccessful performance is unacceptable. The quote is unacceptable and cannot form the basis for award.

(End of provision)