Attachment 2 - E_QAP PP1.8X.pdf

This document is a Supplemental Quality Assurance Provision (SQAP) for energy-related federal contracts issued by the Defense Logistics Agency (DLA) at Fort Belvoir, Virginia. The SQAP establishes quality assurance requirements for supplies delivered under fixed-price solicitations and contracts, with a revision date of March 11, 2025 (ENERGY QAP C1.02).

The provision addresses four primary technical areas: geographic requirements mandating that supplies conform to all applicable federal, state, and local environmental requirements at the delivery location, with stricter requirements taking precedence; certificates of analysis (COAs) requirements specifying that COAs must be no older than 90 days from solicitation issue and contain sample test dates, test results, test methods, and laboratory/QC manager signatures; ASSIST database guidance directing contractors to access current Defense and federal specifications through the DoD ASSIST system at https://assist.dla.mil for technical documents and standards; and Direct Delivery Fuels Purchase program specifications detailing that "typicals" or specification sheets are acceptable for domestic locations and US territories for aviation fuel, gasoline (including E85), diesel (including BDI/B20), and heating oil, while overseas locations require COAs for all products, and Marine Gasoil requires COAs for all domestic and overseas solicitations. The document also includes a separate Energy QAP E12 provision addressing point of acceptance, specifying that f.o.b. origin contract items are accepted at origin while f.o.b. destination items are accepted at the destination point, unless otherwise specified in the contract.