Attachment 2 Confined Space Entry Training PWS.pdf

Performance Work Statement (PWS)

Confined Space Entry Training

PWS SECTION C-1: GENERAL INFORMATION

C1.1. BACKGROUND

C1.1.1. The purpose of this requirement is to obtain Confined Space Training by a qualified instructor in accordance with the DLA Energy Confined Space Entry Program, 29 CFR 1910.146 Permit Required Confined Spaces, 1910 Subpart Z - Toxic and Hazardous Substances, and all other applicable requirements. Confined space training outlines the skills and protocols for safe entry to confined spaces.

Hazards in a confined space often include harmful dust or gases, asphyxiation, submersion in liquids or free-flowing granular solids (for example, grain bins), electrocution, or entrapment.

C1.1.2. Confined space work can compound the risks of exposure to atmospheric or other serious hazards. Further, the elements of confinement, limited access, and restricted air flow, can result in hazardous conditions which would not arise in an open workplace. For example, vapors which might otherwise be released into the open air can generate a highly toxic or otherwise harmful atmosphere within a confined space.

C1.1.3. Personnel from Defense Logistics Agency (DLA) Energy are often required to enter and work in confined spaces in the performance of their duties. They are routinely required to enter petroleum storage tanks on maritime tankers and various spaces located at petroleum shore facilities such as pump rooms, tanks, geodesic domes, tank berms (dikes) etc. This training will provide the requisite knowledge and skills necessary for performing duties in a safe environment.

C1.1.4. The Occupational Safety and Health Administration (OSHA) Confined Space Entry Standards for General Industry (CFR 29 1910.146) require agencies to provide confined space training if their employees will enter permit-required confined spaces.

C1.2. SCOPE

C1.2.1. DLA Energy requires the Contractor to travel to different geographic locations (See C1.5) and hold three (3) day, (approximately 24 training hours), workshops at each location that encompass all facets of Confined Space Training as required. The Contractor will be required to hold approximately 3 classes during years 1, 3 and 5 of the contract periods and 10 classes during years 2 and 4. Each class will accommodate approximately 25 students.

C1.3. CONTRACT TYPE

C1.3.1. This contract is for a one-year base period with up to 4 option periods Firm Fixed Price (FFP) Requirements type contract award,) Contract Line-Item Numbers (CLINs) for long-distance travel with not to exceed (NTE) estimates as specified in Section B of this contract.

C1.4. PERIOD OF PERFORMANCE

C1.4.1. The period of performance for the requirement shall commence from the date of the award, and will include up to four, one-year option periods for a total possible five years, plus a six-month extension, if the extension provision is necessary and exercised. The Government may require the performance of any service within the limits and at rates specified in this contract.

C1.4.2. Years 1, 3, and 5 (if option years occur) of the contracts will be designated as “supplemental training years.” Years 2 and 4 (if option years occur) will be designated as “base training years” intended as make-up sessions for personnel unable to attend training in the previous year and for new employees. The estimated number of classes and locations in years 1, 3, and 5 will be significantly reduced from years 2 and 4. Paragraph C1.5 contains a detailed list of classes by each year. The COR will finalize all schedules with the Contractor.

C1.5. PLACE OF PERFORMANCE

C1.5.1. Supplemental Years 1, 3, and 5. During these years the Contractor will be performing the Confined Space training classes at the following locations,

• (1 Class) European Region (Germany)

• (1 Class) Americas Region (Houston or Long Beach of Government’s choosing)

• (1 Class) Pacific Region (Korea, Japan, or Alaska of Government’s choosing)

C1.5.2. Base Training Years 2 and 4. During these years the Contractor will be performing the Confined Space training classes at the following locations,

• (1 Class) Middle East Region (Bahrain)

• (2 Classes) European Region (Germany)

• (2 Classes) Pacific Region (Korea or Japan of Government’s choosing)

• (2 Classes) Pacific Region (Alaska)

• (2 Classes) Americas Region (Houston or Long Beach of Government’s choosing)

• (1 Class) DLA Headquarters (Fort Belvoir VA)

C1.5.2. Government classroom facilities will be provided at each location.

C1.5.3. The Contractor will be provided with a mailing address, including APO/FPO details, to ship course material if required. The shipping costs for training materials shall be included in the proposed Class Fees listed in your proposal.

C1.5.4. The Contractor will be provided, by the DLA Energy Contracting Officer Representative (COR), points of contact information for each location at a minimum of (30) days in advance of a course start date at that location.

C1.5.5. For year one, the Government will provide the Contractor with a course schedule, by location, at the initial post-award meeting. Upon receipt of notification of the award of this contract, please contact your assigned COR to schedule the post-award meeting. Course schedules, for subsequent years, will be provided not later than (NLT) 60 days before the classes are scheduled to start.

C1.5.6. The instructor must also be able to provide the course material in a virtual environment if travel or classroom instruction is restricted.

C1.6. NORMAL HOURS OF OPERATION

C1.6.1. Classes shall be consistent with the Government working hours at the class location, with minimum availability from 0800-1700 (local time) on local Government workdays. With appropriate advanced approval from the COR, additional hours or operation outside of these times may be authorized.

C1.7. TRAVEL

C1.7.1. As stated in section C1.5, the Contractor will be required to travel within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). Prior to each trip, the contractor shall obtain prior written approval from the COR. Information shall include approximate travel dates, expected duration, origin and destination, purpose, estimated costs and number/names of personnel traveling. Travel in support of this contract will be performed on a time and materials NTE basis. Travel reimbursement will be in accordance with the Joint Federal Travel Regulation.

C1.8. TRAINING MATERIALS

C1.8.1. The Contractor is required to supply all training material required to include but not limited to manuals, textbooks, hand-outs, demonstration equipment (e.g., PPE and meters, class rosters and completion certificates).

PWS SECTION C-2: CONTRACTOR PERSONNEL

C-2.1. PROGRAM MANAGER (PM)

C2.1.1. The PM is responsible for the daily operation and performance of this contract. The PM’s point of contact information (name, telephone, and email) must be submitted to the COR, as well as point of contact information for an alternate or alternate that will act in the PM’s absence.

C2.1.2. The PM must be available via telephone or electronic mail during normal business hours, unless otherwise stated. Please provide the COR your PM contact information.

C2.1.3. The PM and alternate(s) must read, write, speak, and understand English.

C2.2. CONTRACT MANAGER (CM)

C2.2.1. The CM has full authority to act on behalf of the contractor on contractual matters relating to this contract. The individual’s point of contact information (name, telephone, and email) must be submitted to the COR, as well as point of contact information for alternate(s) that will act in the CM’s absence.

C2.2.2. The PM and the CM may be the same individual, but must be identified in the post-award meeting with the COR.

C2.2.3. The CM must be available via telephone or electronic mail during normal business hours, unless otherwise stated.

C2.2.4. The CM and alternate(s) must read, write, speak, and understand English.

C2.3. CONTRACTOR EMPLOYEE

C2.3.1. The contractor must not employ people to work on this contract if such an employee is considered by the COR to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Personnel shall be a United States citizen and be capable of obtaining a Common Access Card (CAC) and/or credentials required for entry to U.S.

government/military facilities or installations.

C2.3.2. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

C2.3.3. The contractor’s employee(s) must speak, read and write the English Language fluently.

English shall be the only language used regarding this contract for written correspondence, discussions and other business transactions.

C2.3.4. Restrictions on the Release of Information: Information acquired by the contractor pursuant to the performance of this PWS shall not be disclosed by the contractor to others outside of the approved contractor team members and DLA Energy staff without the prior approval of the COR.

C2.4. KEY CONTRACTOR PERSONNEL

C2.4.1 Resumes, as submitted with your technical proposal, shall list key personnel that will be utilized during the performance of this contract. In the event of any of your key personnel changing over the duration of this contract, please notify the COR, within three (3) business days upon your awareness of such a change, as changes to key personnel, must be approved by the DLA Energy COR.

C2.4.2. The contractor shall make no substitution of key personnel unless the substitution is necessary due to illness, death, or termination of employment. The contractor shall notify the COR within three

(3) business days after the occurrence of any of these events. The contractor must provide a detailed explanation of the circumstances necessitating the proposed substitutions, provide complete resumes for the proposed substitutes, and provide any additional information requested by the COR. Proposed substitutes shall have comparable qualifications to those of the person(s) being replaced.

The COR through the Contracting Officer (CO) will notify the contractor of the acceptability of the substitutes within three (3) business days after receipt of all required information.

C2.4.3. If the CO determines that (1) suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the task order work is not reasonably forthcoming , or (2) the resultant substitution would be so substantial to impair the successful completion of the contract or delivery order , the CO may (1) terminate the contract or delivery order for default or for convenience of the Government and re-procure the services, as appropriate, or (2) at his/her discretion, if he finds the contractor at fault for the condition, equitable adjustment the contract price downward to compensate the Government for any resultant delay, loss, or damage.

C2.5. POST AWARD CONFERENCE:

The Contractor agrees to attend a post award conference convened by the CO or COR in accordance with FAR Subpart 42.5, to be held with DLA Energy at The DLA Energy Headquarters, 8725 John J. Kingman Rd., Ft. Belvoir, VA 22060.

C2.6. ESSENTIAL KNOWLEDGE AND SKILLS:

2.6.1. Trainers shall be qualified to instruct employees about the subject matter that is being presented in training. Such trainers shall have satisfactorily completed a training program for teaching the subjects they are expected to teach, or they shall have the academic credentials and instructional experience necessary for teaching the subjects. Instructors shall demonstrate competent instructional skills and knowledge of the applicable subject matter.

C2.6.2. The Contractor and key individuals indicated for this requirement must have demonstrated instructor experience.

C2.6.3. The Contractor shall submit resumes for each instructor that demonstrates their competence and qualifications to provide the instructions outlined in Section (3).

PWS SECTION C-3: TASKS

C3.1. CURRICULUM:

C3.1.1. The curriculum provided shall be in accordance with the regulatory guidance and training requirements set forth in Title 29 Code of Federal Regulations and relevant industry standards. The Contractor shall deliver a curriculum that provides the DLA Energy student with the requisite knowledge to perform their duties safely as they relate to Confined Spaces. The training must cover Confined Space Training for both shore-based facilities and aboard barges and tankers.

Topics covered will include but are not limited to:

• Overview of OSHA's permit-required confined space entry standards

• Definitions of key confined space terms

• Health and safety hazards associated with confined space work

• Confined Space training for maritime vessels

• Identifying which confined spaces are permit-required

• Types of Confined Spaces

• OSHA requirements for reclassification of permit spaces to non-permit

• OSHA's alternate entry procedures for permit-required confined spaces

• Signage requirements

• Elements of a written confined space entry program

• The entry permit. Both land-based and shipboard entry

• Duties of entrants, attendants and entry supervisors

• Confined rescue requirements

• Personal protective equipment requirements and use

• Identifying and measuring atmospheric hazards

• Ventilation techniques. Gas free procedures and Marine Chemist “Safe Entry” posting requirements

• Interpreting gas free entry certificates established by Marine Chemists or other competent authorities

• Explanation of monitoring for chemicals and gases found in applicable confined spaces.

• Hands on exercise in measuring atmospheric hazards using a gas detection meter

• DLA Energy Confined Space Entry Program (will be provided by DLA Energy)

C3.1.2. Course Material and Syllabus: The Contractor shall provide the student with a syllabus and all course materials and. The course material must include takeaways that the student can keep as reference material. Each lesson must have clearly defined learning objectives.

C3.1.3. The contractor shall provide the students with a course critique form at the conclusion of each course. The critiques will be submitted to the COR as stated in section (4). The Contractor may maintain copies of the critiques for their own development.

C3.2. REGULATORY AND INDUSTRY STANDARD REFERENCES: The following is a partial list of references that may assist in the development of the course curriculum.

C3.2.1. Code of Federal Regulations Title 29 1910

• 1910 Subpart I - Personal Protective Equipment

• 1910.146 - Permit-required confined spaces

• 1910.1200 - Hazard Communication

• Training Requirements in OSHA Standards Publication 2254

C3.2.2. Industry and DLA Energy Standards

• ANSI/API STD 2015 Requirements for Safe Entry and Cleaning of Petroleum Storage Tanks

• ANSI/API Recommended Practice 2016, Guidelines and Procedures for Entering and Cleaning

Petroleum Storage Tanks

• NFPA STD 326, Standard for the Safeguarding of Tanks and Containers for Entry, Cleaning, or

Repair.

• STI/SPFA SP001, Standard for Inspection of Aboveground Storage Tanks

• ANSI/ASSE Z117.1-2009, Safety Requirements for Confined Spaces

• DLA Energy Confined Space Entry Program https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10118 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9797 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099

PWS SECTION C-4: DELIVERABLES

C4.1. REPORTS:

C4.1.1. Each student shall be provided with a Training Completion Certificate upon successfully completing the course.

C4.1.2. The contractor shall provide to the COR, within 10 days of the successful completion of a course, with a report containing, at a minimum, a signed student roster, copies of student completion certificates, student critiques, and instructor comments and observations.

C4.1.3. Once every 30 calendar days, the Contractor shall provide the COR with a summary of the completion status of each task identified in Section 3. This will include a listing of classes given to date, the number of students trained to date, number of students successfully passing the course to date, and locations and dates of upcoming classes.

C4.1.4. The Contractor shall ensure that the terminology used within this report complies with Joint Publication 1-02, Department of Defense Dictionary of Military and Associated Terms (http://www.dtic.mil/doctrine/dod_dictionary/).

PWS SECTION C-5: CONTRACTOR PERFORMANCE

C5.1. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the applicable Government personnel will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action should be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

PWS SECTION C-6: COMMON ACCESS CARD

C6.1. Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor will complete and comply with the following with the indicated steps in DLAM 1000.13 to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

http://www.dtic.mil/doctrine/dod_dictionary/

C5.2. The service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each task or deliverable. These thresholds are critical to mission success.

C5.2.1

Performance Objective

PWS

Paragraph(s) Performance Threshold Incentives

Timeliness

Provided reports and other output to the COR 100% on time.

Meeting thresholds may result in positive performance surveys, which may affect future business opportunities. Failure to meet thresholds may result in negative performance surveys, which may affect future business opportunities.

Respond to communication inquiries within 2 business days

95% of the time.

Course Quality

Student course material is organized logically and easily understandable.

100% of students attending are provided with all materials and instructions to successfully pass the course.

Business Relations 4 Issues and problems are resolved in a timely, professional manner.

PWS SECTION C-6: GOVERNMENT FURNISHED PROPERTY AND SERVICES

C6.1. The Government will provide the following: Classroom space to include chairs, tables, and projector screens. In addition, the required meeting rooms at the Government site will be supplied by the Government on an as required basis to support Contractor performance on this requirement.

C6.2. Request for (additional) Government Furnished Property and Services must be submitted in writing to the COR and will be acted upon by the Government within 30 days of receipt.

C6.3. Except for those items specifically stated in this section, the Contractor shall furnish everything required to perform the services in this PWS.

PWS SECTION C-7: CONTRACTING OFFICER’S REPRESENTATIVE (COR)

C7.1. The COR monitors all technical aspects of the contract and assists in contract administration.

C7.2. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR.

C7.3. The COR is not authorized to change any of the terms and conditions of the resulting contract or delivery order.

C7.4. Anticipated COR contact information:

C7.4.1. Name: Steve VanMeter

C7.4.2. Address: 8725 John J Kingman Rd. Ft. Belvoir, VA 22060

C7.4.3. Telephone: (571) 684-1960

C7.4.4. Email: steve.vanmeter@dla.mil

C7.4.5. Agency: DLA

C7.4.6. Organization: DLA Energy

C7.4.7. Business Unit: Safety

PWS SECTION 8: INVOICING

C8.1. An invoice is the Contractor’s bill or written request for payment for services performed.

The Contractor shall prepare and submit invoices electronically to the COR, using the Wide Area Workflow (WAWF) system in accordance with DFARS clause, 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The WAWF system is located at the following internet website: https://wawf.eb.mil. Failure to submit invoices in WAWF may result in a delay in payment.

The Contractor shall prepare and submit the electronic invoice for payment by the 25th of each month for the previous month’s billing period.

C8.2. If the Contractor has submitted an accurate invoice, payment from the Government will occur no later than 30 days after receipt.

C8.3. Regarding invoices for Travel, in accordance with the JTR, receipts must be supplied for amounts in of excess of $75.00.

https://wawf.eb.mil/