Attachment_2_-_Configuration_Specifications.xlsx

File	Type	Posted
Attachment_1_-_Pricing_Workbook.xlsx	XLSX spreadsheet	Jun 4, 2026
APP_Cover_Page.docx	DOCX document	Jun 4, 2026
Attachment_2a_-_Questionnaire.xlsx	XLSX spreadsheet	Jun 4, 2026
Attachment_3_-_Narrative_Response.xlsx	XLSX spreadsheet	Jun 4, 2026
IFB_0000039102.docx	DOCX document	Jun 4, 2026

Event ID: 0000039102

Printers and Multifunction Devices (MFD’s)

Attachment 2 – Configuration Specifications
	Configuration Specifications

	Requirements	1A
Color Desktop Inkjet	1B
Color Desktop Laser	1C
Personal Monochrome	1D
Color All-in-One Inkjet	1E
Color All-in-One Laser	1F
Color Mobile (Portable)	1G
Color Mobile All-in-One (Portable)	2A
Work Group Monochrome	2B
Work Group Color	2C
High Volume Monochrome	2D
High Volume Color	3A
MFD Mono Low Volume	3B
MFD Mono High Volume	3C
MFD Mono High Volume Ledger	3D

Functionality

Print

Print, Copy, Scan, Fax

Print

Print, Copy, Scan

Print

Print, Copy, Scan to email

Technology

inkjet

laser

inkjet

laser

inkjet

laser

Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified (copy speed for MFD's)

≥ 18

≥ 24

≥ 35

≥ 20

≥ 27

≥ 5

10

≥ 45

≥ 40

≥ 50

≥ 40

≥ 45

≥ 40

≥ 45

Print Resolution (dpi)

1200x1200

600x600

1200x1200

600x600

1200x1200

600x600

1200x1200

600x600

1200x600

Scan Quality (dpi)

N/A

1200

600

N/A

600x600

N/A

600

First Print or First Copy Page Out Time (second)

N/A

≤ 9.0

≤ 17

N/A

11

≤ 10

≤ 14

≤ 9.0

≤ 10

≤16

Duplex

Yes

Yes in print

N/A

Manual

Yes

Paper Size (inch)

5.5x8.5 - 8.5x14

4x6 - 8.5x14

3x5 - 8.5x14

5.5x8.5 - 8.5x14

4x6 - 8.5x14

5.5x8.5 - 8.5x14 (option to add 11"x17")

5.5x8.5 - 11x17

5.5x8.5 - 8.5x14 (option to add 11"x17")

Paper Weight

Capable of handling paper from 18lbs to 24lbs inclusive

16 to 32 lb (plain paper); 20 to 55 lb (envelope); up to 110 lb (cards)

Capable of handling paper from 18lbs to 24lbs inclusive

Input Paper Handling

(minimum in number of sheets)

125 plain,

20 photo

125 plain,

20 photo

250 plain, 50 tray

1

50 sheets, 5 envelopes

500 in multi-purpose drawer; second 500 sheet drawer 8.5"x14" capable

2 x 500 sheet drawers; third 500 drawer 8.5"x14" capable

500 sheet drawer; second drawer 8.5"x14" capable (option to add 11"x17" drawer)

2x 500 sheet drawers or 1000 sheet drawer;

at least one drawer 8.5"x14" capable (option to add 11"x17" drawer)

2x 500 sheet drawers or 1000 sheet drawer;

at least one drawer 11"x17" and 8.5"x 14" capable

2x 500 sheet drawers or 1000 sheet drawer;

Output Paper Handling (number of sheets)

N/A

≥ 500

N/A

≥ 500

Feeder Capacity (sheet)

N/A

≥ 30

N/A

10

N/A

≥ 30

≥ 50

File Format

N/A

Scan & Email in PDF, TIFF, & JPG

N/A

JPG, BMP, TIFF, PDF, RTF, TXT, PNG

N/A

Scan & Email in PDF, TIFF, & JPG

Memory - minimum

256MB RAM

128MB

256 MB DDR3

512MB RAM

1 GB RAM

Connections

USB, Ethernet

USB, Bluetooth

USB,Wireless, Wifi Direct BLE

USB, Ethernet

Duty Cycle (impression/ month)

Std Mode & Letter Size pages

25,000

30,000

20,000

500

100,000

150,000

200,000

100,000

75,000

150,000

100,000

Weight (lb)

N/A

≤ 7.0 with battery

7

N/A

Dimensions DWH (inch)

N/A

≤ 8x15x4.0

14.96 x 7.8 x 3.6

N/A

Accessibility

N/A

WCAG/VPAT Compliance

N/A

WCAG/VPAT Compliance

Leave Blank

Energy Star

Yes

EPEAT 1.0

Silver

EPEAT 2.0

Bronze

Energy Saving Mode (minutes)

≤ 30

Minimum Warranty

3 year Ship Exchange within 3 Business Days

HP 3 year Care Pack Business Priority Support with Next business day Exhange for Officejet Printers

3 year NBD Onsite

Secure Print

Yes

N/A

Yes

Business Security

N/A

Capable of settings for business security

Accessories - Input Drawer/Feeder

N/A

Add additional 500 sheet input drawer/feeder

Accessories - Sheet Input Capacity

N/A

Upgradable to 2000 sheet total input capacity

N/A

Upgradable to 2000 sheet total input capacity

Accessories - Stapler

N/A

stapler

Fax Option

N/A

Fax

Memory Upgrade

N/A

Upgrade to ≥ 1 GB

Upgrade to ≥ 2 GB

Value added Services - Asset Tagging

Asset tagging - Bidder administration of State provided tag (with number)

Value added Services - Installation

Installation

Value added Services - Data Wiping

Data sanitized per DoD 5220.22-M or NIST 800-88

Value added Services - Take Back

Take Back

Value added Services - Deployment and Logistics

Deployment & Logistics Services

End of Sheet

	Specification Definitions
	Term	Definition
	N/A	Requirement not specified or not applicable for the device
	Functionality	Minimum capability of the proposed device
	Technology	Technology employed for its main function
	Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified	Number of images produced per minute in accordance with ISO/IEC 24734 Standard unless otherwise specified, color ipm for color device. ESAT is defined as Estimated Saturated Throughput in ISO 24734 standard.
	Print Resolution	The nominal dpi rating the device is capable of producing when printing in dots per inch (dpi)
	Scan Quality	The nominal dpi rating the device is capable of producing when scanning
	First Print or First Copy Page out Time	Maximum allowable time in seconds for the device to print first page on printer or to copy first page on MFD from ready mode on a 8.5"x11" single-sided plain paper unless otherwise specified
	Duplex	Able to program the default settings to automatically print on both sides of the paper
	Paper Size	Minimum and maximum size of paper the device is capable of printing or scanning
	Paper Weight	Weight of paper the machine is capable of printing on. Weights less than minimum value or more than maximum value are acceptable.
	Input Paper Handling	Minimum size/capacity of paper drawer(s) or tray(s) or bin(s), roll(s) and sheets for plotter
	Output Paper Handling	Minimum total storage capacity to accomodate paper output of the device
	Feeder Capacity	Document feeder capacity in number of sheets
	File Format	File formats in Scan and Email
	Memory	Minimum internal memory
	Connections	Connection types for communication to external devices
	Duty Cycle (impression / month)
Std mode & Letter sized pages	Minimum number of letter-sized pages or impressions the device can print in one month in standard mode (peak usage, not on a continual basis)
	Accessibility	Compliance to WCAG/VPAT standards (including 1194.25 a - j)

Energy Star	Meets or exceeds the Energy Star criteria effective 7/1/2009 or later
EPEAT level	Electronic Product Environmental Assessment Tool levels: gold, silver, or bronze

Energy Saving Mode	Setting to be able to enter "sleep mode" within 30 minutes of inactivity, per California ITPL 10-09
Minimum Warranty	Level of warranty coverage (NBD means 'next business day' )
Secure Print	Capable of accepting a PIN or access card or similar to retrieve print jobs in addition of non-secured print in non-secured print mode
Business Security	Able to accept settings enabling the device to perform as specified in "Requirements for Business Security".

Optional Warranty	Available warranty upgrade to the duration specified
Accessories	Accessories available for specific use per individual purchase contract
Add additional 500 sheet input drawer/feeder	Able to add drawer or feeder with capacity of at least 500 sheets
Upgradable to 2000 sheet total capacity	Able to add drawer(s) to a total capacity of at least 2000 sheets
Stapler	Able to add a stapler function
Fax option	Able to send and receive faxes
Memory Upgrade	Able to upgrade to the listed internal memory
Value added Services	Services to be offered on the proposed device
Asset tagging - Bidder administration of State provided tag (with number)	Able to:

Installation	Install equipment as specified in the Installation Section of RFP
DoD 5220.22-M compliant data wipe	Sanitize data from all device hardware capable of storing data per Department of Defense Directive 5220.22 M, National Industrial Security Program, September 24, 2020 or guideline of NIST 800-88 Clear and Purge
Take Back/Disposition & Disposal Services	Disposition & Disposal must be in compliance with the State Administrative Manual, Section 5900, Information Technology Disposal of IT Equipment

Deployment & Logistics Services	Charge per order in special handling and coordination of multiple delivery: scheduling, set up. Warehousing staff in un-palletizing, unpacking/repacking, disposal of dunnage. Warehousing charge in en route storage of equipment. Advanced Training will also be covered in this section.
Requirements for Business Security
A. Ensure the MFD is able to:
1) Have patches applied to comply with the original equipment manufacturer's and software vendor's maintenance.
2) Prohibit large group distribution via outbound e-mail.
3) Delete or disable any software applications that are not required or approved for the operation of the MFD.
4) Disable all unneeded management protocols and services (such as DHCP, SMTP, and BOOTP).
5) Replace any default passwords with complex passwords.
6) Disable dial-in diagnostic capabilities.
7) Be remotely managed by only an authorized IT administrator personnel from specific (non-publicized) Internet Protocol (IP) addresses.
8) Be configured to prevent unauthorized IT administrator personnel from altering the global configuration of the MFD.
9) Disable the re-print feature at the discretion of the purchaser.
10) Maintain its configuration state (passwords, service settings, etc.) after a power down or reboot occurs.
11) Lock and prevent unauthorized access to the hard drive.
12) Be isolated on a local area network, utilizing Virtual Local Area Network (VLAN) switches or router controls.
13) Have a static IP address so that if Domain Name System cache is poisoned (corrupted), print files containing sensitive data cannot be redirected, leading to the further compromise of sensitive data.
14) Have a firewall or route rule established in the internal network to block all ingress and egress traffic from the enclave perimeter to the MFD.
B. For MFDs that use print spoolers:
1) Verify the MFD is configured to restrict jobs to only print spoolers and cannot directly accept one or more large print jobs from unauthorized users (to prevent denial of service).
2) Verify the MFD is able to implement IP address restrictions or may be installed behind a firewall, switch or router with an appropriate discretionary access control (DAC) list.
3) Verify the MFD is able to restrict access to unauthorized users and restrict users to managing their own individual jobs.
4) Ensure the MFD is able to have auditing fully enabled. Auditing includes but not limited to find and log the malicious activities such as password change, failed logons, failed accesses to MFD, administrative privilege usage, etc.
5) Ensure the state agency may retain physical custody of the hard drive when repair is required or at end of life.
6) Ensure the MFD is flash upgradeable and is configured to use the most current firmware available.

Changes:
1	DODI, NISP date changed

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