Attachment 2 - C-32A Pilot Training Follow-On_Instructions to Offeror - Basis of Award.pdf

Simplified Acquisition Proposal Request (SAPR) SAPR# FA445223R0001, Attachment 2 Instructions to Offeror/Basis of Award

1. Instructions to Offeror.

A. This is a 100% Small Business Set-aside, competitive selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13. Contracts awarded under FAR 13 are not subject to FAR 15.3 procedures. Accordingly, award of a contract under this Simplified Acquisition Proposal Request (SAPR), should an award be made, shall follow the procedures outlined in FAR 13, as supplemented.

B. The proposal submitted in response to this SAPR must be in compliance with the requirements as stated in the SAPR and attachments, and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. The offeror shall clearly identify any exception to the terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in an offeror’s proposal being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the offeror’s proposal cover letter. If no exceptions are taken, include a statement stating so within the proposal cover letter.

Table 1. SAPR Exceptions

SAPR

Document

Page/ Paragraph

Requirement/ Portion Rationale

PWS, ITO,

Evaluation Factor, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. The offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offerors' proposals.

E. Discrepancies. If the offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

F. The Government anticipates awarding a single firm-fixed price (FFP), 5-year requirements type contract with an ordering period of 01 October 2023 - 30 September 2028. Each task order issued against the requirements type contract will be for a 12-month or shorter period of performance (PoP). The Contract Line Item Number (CLIN) structure table is in Attachment 5, Pricing Worksheet.

G. Proposal Submission. The offeror shall submit all proposal information in either MS

Word, PDF, or MS Excel format unless otherwise indicated in the solicitation, to Angela Port, angela.port@us.af.mil and Amber Climaco, amber.climaco@us.af.mil. The offeror shall submit the proposal for consideration no later than 12:00 PM CST on Wednesday, 15 March 2023. Only one (1) proposal per offeror shall be submitted in response to this requirement. Proposal received after the date/time specified may not be evaluated.

H. Offeror submitting a proposal in response to this SAPR shall submit the proposal for award of the C-32A Flight Simulator Training Requirements Contract as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be defined in the below table, all of which shall be within the required page limits as specified in the table below. The Volumes identified shall be submitted electronically to the CO by the proposal due date.

Table 2. Proposal Organization Table

Volume Reference Title Maximum Lengths I Cover Letter 2 pages II Factor 1 Technical 25 pages III Factor 2 Price **See below

**Volume III: SAPR Attachment 5, Pricing Worksheet shall be used for Volume III, Price as a means to provide the Flight Simulator Training prices.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess copies will be returned to the offeror as soon as practicable. Each page shall be counted except the following: title pages, tables of content, tabs, glossaries, indexed lists of tables, pictures, and figures.

Page size shall be 8.5 x 11 inches. Pages shall be typed with no smaller than single line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 1 inch side margins. Pages shall be numbered sequentially by volume.

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays mailto:angela.port@us.af.mil shall be uncomplicated, legible, and shall not exceed 8.5 x 11 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits for each volume. All proposal information shall be submitted in either MS Word, PDF, MS Excel format unless otherwise indicated in the solicitation.

All pricing data shall be addressed ONLY in the Price Proposal, Volume III. Include supporting data to substantiate the reasonableness of the proposed prices. At a minimum, for the price proposal, supporting data shall include fully burdened course prices in SAPR Attachment 5, Pricing Worksheet. Volume III price proposal shall include Pilot Flight Simulator Training prices for each year of the entire five-year ordering period. The Pilot Flight Simulator Training rates will be part of the requirements contract and used to calculate the price for all subsequent Task Orders. All significant assumptions, scope limitations, and/or qualifications of the proposal shall be addressed and explained.

All electronic submissions shall reference the complete SAPR number in the subject line.

(1) The Cover Letter shall include the offeror’s Unique Entity Identification (UEI);

small business status/categories; company’s primary and alternate points of contact, with email/phone and who is authorized to contractually obligate the company; Commercial and Government Entity (CAGE) Code; a statement that the company understands the requirements specified and will meet the performance standards and requirements therein; a statement that the company does or does not take exception to any of the requirements of this SAPR; and/or specific information if proposing a teaming arrangement.

(2) The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical sub-factors defined below. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the sub-factors. Address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical sub-factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(3) The Price Proposal shall be submitted with information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each course. Information shall be segregated by the performance periods, individual performance locations, and the total price for each CLIN as specified in the solicitation. Information shall also show the consolidated total price for performance.

2. Basis of Award.

A. Award will be made IAW FAR part 12 and 13.5 procedures and the procedures specified in the Simplified Acquisition Proposal Request (SAPR). Prior to an award being made (if one is made), the contractor will be deemed responsible IAW FAR 9.1, as supplemented with the offeror's proposal conforming to the SAPR requirements to include all stated terms, conditions, representations, certifications, and all other information required by the SAPR instructions and is judged to represent an acceptable proposal with a complete, reasonable, and balanced price.

B. The Government will rank the proposals from lowest price to highest price based on the offeror’s calculated Initial Total Evaluated Price (I-TEP). Next, the Government will evaluate the Technical based on an acceptable/unacceptable basis, starting with the proposal with the lowest I-TEP. An acceptable proposal will meet the requirements of the solicitation and PWS. Any sub-factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore not awardable.

C. This evaluation will be conducted utilizing the streamlined procedures of FAR part 13 wherein the Government may exercise broad discretion in developing appropriate evaluation procedures. The Government intends to make award utilizing the LPTA evaluation method and will base the evaluation on the initial offers received. The Government is not required to locate or secure any information which is not identified in the offers; thus, the offer shall represent the best and final offer. However, after the Government reviews the lowest price offer, the Government reserves the right to seek additional information from that single offeror via interchanges either to bring an offer up to acceptability or make an offer better.

At that point, if the offer is still the lowest price offer, is technically acceptable, and the I- TEP is complete, reasonable, and balanced, the contract will be awarded to that offeror. If the Government deems the lowest price offer as technically unacceptable, the Government will follow the same process for the next lowest priced offer until an offer is determined technically acceptable. At no point during evaluations are interchanges with any offeror required.

3. Evaluation Factors.

Responses to this SAPR will be evaluated against the following factors and sub-factors:

Factor 1: Technical

Sub-factor 1.1: Technical Approach Sub-factor 1.2: Staffing Plan

Under these sub-factors, the Government will evaluate the offeror's proposed technical approach and staffing plan based on the following:

Table 3. Technical Acceptable/Unacceptable Rating Method (Reference: DoD Source Selection Procedures, 01 April 2016) Adjectival Rating Description

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation

Sub-Factor 1.1 – Technical Approach – Under this sub-factor, the Government will evaluate the offeror’s proposed Technical Approach based on the following measures of merit:

-Submit proof of a training program approved by the Federal Aviation Administration (FAA) under Title 14, Code of Federal Regulations (14 CFR) Part 121, or a training course approved under 14 CFR Part 142. (IAW PWS paragraph 1.2).

-Submit a course syllabus for each training program (Initial and Refresher) indicating at a minimum the course description and a daily outline of subjects or activities (IAW PWS para. 1.3.1 and 1.3.2).

-Provide proof of a FAA certified B757-200 Level D FFS with Category IIIB ILS capability (IAW PWS Paragraph 4.11.).

-Submit a detailed and effective quality control plan to ensure the training meets all PWS requirements and includes proposed actions for correction of any simulator deficiencies or student complaints. The plan shall provide the process to review and validate student complaints with the COR and identify how corrective actions will be taken to ensure timely resolution of validated complaints or suggested improvements submitted via course critique.

-Submit a statement confirming all training can be implemented no later than 01 October 2024.

Sub-Factor 1.2 – Staffing Approach – Under this sub-factor, the Government will evaluate the Offeror’s proposed Staffing Approach based on the following measures of merit:

-Submit proof of ability to provide B757-200 pilot instructors are certified IAW 14 CFR Part 61 or Part 142 and are UPRT qualified. (IAW PWS paragraph 4.11.2.).

-Submit proof that instructors possess a minimum combination of 3 years prior Pilot in Command (PIC) flight, classroom instructor or simulator experience in the C-32 or B757 type, and are qualified to train UPRT. (IAW PWS paragraph 4.11.2.).

Factor 2: Price

The Government will evaluate the price as follows. Price proposals should support the Technical Approach and will be evaluated for complete, reasonable, and balanced pricing. Offerors whose price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award. For evaluation purposes only, an Initial TEP (I-TEP) will be calculated as the sum of the contractor’s prices submitted for the five-year ordering period. The CO will determine prices fair and reasonable IAW FAR 13 to ensure the final price will be complete, reasonable, and balanced, as described below.

Completeness - The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The offeror's proposed price and other information will be evaluated to ensure continuity and traceability of prices to the proposal and between the initial proposal and any revisions thereto, if necessary. The review will determine the adequacy of the offeror's proposal in addressing and fulfilling the SAPR requirements.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through price analysis techniques as described in FAR 13.106-3(a).

If price analysis techniques at FAR 13.106-3(a) are insufficient to establish a fair and reasonable price determination, other proposal analysis techniques may be used.

Unbalanced Pricing - The offeror is cautioned against submitting a proposal that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. The Government shall analyze proposals to determine whether they are unbalanced with respect to separately priced line items or sub-line items. A proposal that is determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

Table 4: Estimated Flight Simulator Training Quantities

CLIN Description Unit of Measure Estimated Quantity/Year Initial Qualification Pilot Training Each 6 Refresher Pilot Training Each 90 Pilot Recurring Evaluation Training Each 24 Pilot Senior Officer Training Each 1 Requalification Training Each 1 Simulator Time Hour 20 Sim Position Fill-ins Hour 10 Classroom/Briefing Time Hour 10

4. Past Performance. Although past performance may not be used as an evaluation factor, the information obtained from other sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

5. Ombudsman. In accordance with AFFARS 5352.201-9101, Ombudsman (JUN 2016), an Ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following agency:

Ms. Susan R. Madison, AFICC OL AMC 510 POW/MIA Drive, Building P40, Suite E1004 Scott AFB, IL 62225-5022 phone number 618-229-0267, email: susan.madison@us.af.mil