Attachment 2 - Budget - Price Sheet Template.docx

This is a Budget/Price Sheet Template for RFP 2026*0125 issued by the Colorado Office of Information Technology (OIT) for the Unified Data Dissemination Application project, with contract execution scheduled for October 2029. The project encompasses system development activities including project management and reporting, planning, system development, and OnBase textual document discovery and data integration. The pricing structure includes mandatory development costs for Year 1, optional costs for an AI layer addition to the system, and optional annual maintenance and support costs for Years 2 and beyond following system go-live. The template requires offerors to provide estimated costs for each development phase and annual operational expenses to run the developed system.

Offerors must describe the market resources, methodology, and technology used to determine their proposed rates in the budget submission. The pricing template allows for expansion as needed to accommodate detailed cost breakdowns. The Colorado Department of Public Health and Environment (CDPHE) is identified as the cost owner for the annual operational expenses. This phased approach with optional add-ons and maintenance provisions reflects a structured implementation timeline beginning in October 2029, with flexibility for the state to elect additional AI capabilities and extended support services based on project outcomes and budgetary availability.