Attachment 2 Bldg 26 Roof Replacement Project Manual.pdf

BUILDING 26

Roof Replacement and Exterior Cleaning

BUILDING 26

3900 NCTR ROAD

JEFFERSON, AR 72079

ORDER NO.

REQUISITION REF NO.

PROJECT MANUAL

CONSTRUCTION DOCUMENTS

PREPARED FOR:

ADMIN OFFICE:

FDA/OO/OFBA/OAGS/DAP

OAGS – FIELD OPERATIONS BRANCH

PREPARED BY:

WER ARCHITECTS

February 10, 2023

PROPERTY OF THE UNITED STATES GOVERNMENT. COPYING,

DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS, OR

SPECIFICATIONS TO UNAUTHORIZED PERSONS IS PROHIBITED.

PLEASE RECYCLE

ALL EXTERIOR CLEANING REFERENCED ARE AN ADDITIVE ALTERATE OPTION

FDAIDI21.04 CERTIFICATIONS PAGE

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Building 26 - Re-Roof and Exterior Cleaning 100% Final Construction Documents

SECTION 00 0105

CERTIFICATIONS PAGE

ARCHITECT

I HEREBY CERTIFY THAT THIS PROJECT MANUAL WAS PREPARED BY ME, OR UNDER MY

DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF

THE STATE OF ARKANSAS.

NAME: _JOHN GREER JR., AIA_____________________ DATE: 02/10/2023 REG. NO C-44

END OF SECTION

ALL EXTERIOR CLEANING REFERENCED ARE AN ADDITIVE ALTERATE OPTION

lroddy Image

FDAIDI21.04 TABLE OF CONTENTS

FDA Jefferson Laboratories 00 0110 - 1 02/10/2023 Building 26 – Re-Roof and Exterior Cleaning 100% Final Construction Documents

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0105 CERTIFICATIONS PAGE

00 0110 TABLE OF CONTENTS

00 3100 AVAILABLE PROJECT INFORMATION

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 SUMMARY

01 1210 ASBESTOS PRECAUTIONS AND PROCEDURES

01 2000 PRICE AND PAYMENT PROCEDURES

01 2100 ALLOWANCES

01 2200 UNIT PRICES

01 2300 ALTERNATES

01 3216 CONSTRUCTION PROGRESS SCHEDULE

01 3300 SUBMITTAL PROCEDURES

01 4000 QUALITY REQUIREMENTS

01 4216 DEFINITIONS

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 6000 PRODUCT REQUIREMENTS

01 6116 VOLATILE ORGANIC COMPOUND (VOC) CONTENT RESTRICTIONS

01 6116.01 ACCESSORY MATERIAL VOC CONTENT CERTIFICATION FORM

01 7000 EXECUTION AND CLOSEOUT REQUIREMENTS

01 7310 CUTTING AND PATCHING

01 7800 CLOSEOUT SUBMITTALS

DIVISION 02 - EXISTING CONDITIONS

02 4100 DEMOLITION

02 7320 SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

NOT USED

DIVISION 04 – MASONRY

04 0500 MASONRY RESTORATION

04 0511 MORTAR AND MASONRY GROUT

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1000 ROUGH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 5200 MODIFIED BITUMINOUS MEMBRANE ROOFING

07 6200 SHEET METAL FLASHING AND TRIM

07 7100 ROOF SPECIALTIES

07 7200 ROOF ACCESSORIES

07 8400 FIRESTOPPING

07 9200 JOINT SEALANTS

DIVISION 08 – OPENINGS

NOT USED

FDAIDI21.04 TABLE OF CONTENTS

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DIVISION 09 – FINISHES

09 5100 ACOUSTICAL CEILINGS

09 9113 EXTERIOR PAINTING

DIVISION 10 – 33

NOT USED

FDAIDI21.04 AVAILABLE PROJECT INFORMATION

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SECTION 00 3100

AVAILABLE PROJECT INFORMATION

PART 1 GENERAL

1.01 EXISTING CONDITIONS

A. Owner will provide asbestos report upon request by Contractor.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

3.01 OBTAINMENT OF PERMITS

A. General Contractor to obtain the following required permits, at no cost to FDA:

1. Building Permit for all trades.

B. Building Permit Procedures: When required to obtain this permit:

1. Complete and file permit application(s) with appropriate agency.

a. Submit application within five days of the Notice to Proceed.

2. Pay required fees.

3. Advise Contracting Officer Representative if submission of modified documents is necessary to have the authorities having jurisdiction complete the plan review and approval process. Submit modified documents expeditiously.

4. Do not commence execution of any item of work for which a permit has not been obtained.

END OF SECTION

FDAIDI21.04 SUMMARY

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SECTION 01 1000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: FDA - Jefferson Laboratories Building 26 Roof Replacement and Exterior Cleaning for NCTR @ Jefferson, Arkansas

B. Owner's Name: FDA.

C. Architect's Name: Witsell Evans Rasco .

D. The Project consists of the alteration of portions of the FDA - Jefferson Laboratories Building

26 .

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price as described in attached documentation.

1.03 OWNER OCCUPANCY

A. FDA intends to continue to occupy adjacent portions of the existing buildings during the entire construction period.

B. FDA intends to occupy protions of the Project upon Substantial Completion.

C. Cooperate with FDA to minimize conflict and to facilitate FDA's operations.

D. Schedule the Work to accommodate FDA occupancy.

1.04 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

B. Arrange use of site and premises to allow:

1. FDA occupancy.

2. Work by Others.

3. Use of site and premises by the public.

C. Provide access to and from site as required by law and by FDA:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to FDA and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

1.05 SPECIFICATION SECTIONS APPLICABLE TO ALL CONTRACTS

A. Unless otherwise noted, all provisions of the sections listed below apply to all contracts.

Specific items of work listed under individual contract descriptions constitute exceptions.

B. Section 01 2000 - Price and Payment Procedures.

C. Section 01 2100 - Allowances.

D. Section 01 2200 - Unit Prices.

E. Section 01 4000 - Quality Requirements.

F. Section 01 5000 - Temporary Facilities and Controls.

G. Section 01 6000 - Product Requirements.

H. Section 01 7000 - Execution and Closeout Requirements.

FDAIDI21.04 SUMMARY

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Building 26 - Re-Roof and Exterior Cleaning 100% Final Construction Documents

I. Section 01 7800 - Closeout Submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

FDAIDI21.04 ASBESTOS PRECAUTIONS AND PROCEDURES

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SECTION 01 1210

ASBESTOS PRECAUTIONS AND PROCEDURES

PART 1: GENERAL

1.01 SECTION INCLUDES:

A. Contractor's responsibility to appropriately sample building materials to be demolished prior to demolition.

B. Contractor's responsibilities concerning asbestos containing materials (ACM) in the existing building or system where work is to occur.

C. Contractor's responsibilities concerning asbestos in materials, products, and equipment used in the construction project.

1.02 ASBESTOS SAMPLING

A. The contractor shall provide, by third party subcontractor, all labor, materials and equipment for a pre-demolition asbestos sampling of all roof areas of the project in Building 26. The demolition drawings in the contract shall be used to identify all materials and equipment to be sampled as part of this asbestos sampling modification. The number of samples shall be from the following table.

Surfacing Materials

<1000 sq. ft. 3 Samples

1000-5000 sq. ft. 5 Samples

<5000 sq. ft. 7 Samples

Thermal System Insulation

Any Amount 3 Samples Minimum

Patch < 6 lf 1 Sample Minimum

Miscellaneous Materials

Any Amount 2 Samples Minimum

B. Sampling locations shall be demarcated during inspection and positive Homogeneous Areas will be marked with a designated paint color for easy identification during renovation/demolition activities. Materials shall be categorized as friable (RACM) or non friable (Category I or II) and the condition of each homogeneous area shall be assessed. Locations and quantities of identified asbestos materials shall also be detailed to assist in the potential remediation of these materials prior to renovation/demolition. A report shall be prepared to identify the areas tested, materials tested, locations of all samples and the location of materials tested positive for asbestos. The report shall include quantities of materials to be removed with a budget cost estimate for removal of asbestos containing materials. All sampling and testing shall be performed before any demolition starts.

1.03 DISCOVERY OF ASBESTOS CONTAINING MATERIALS (ACM):

A. Unless indicated otherwise within the construction documents, there are no known ACM's present within the construction limits.

B. During the construction project, the Contractor shall notify the Owner of any portion of the work which the Contractor knows or has reason to believe contains asbestos. The Contractor shall take necessary precautions to prevent damage and release of asbestos fibers to the air.

C. Any asbestos abatement procedures shall be performed by the Owner under a separate contract.

1.04 ASBESTOS CONTAINING MATERIALS AND PRODUCTS:

A. All building construction materials, products, and equipment used in the project shall be asbestos free.

B. The Contractor shall be responsible for verifying with suppliers and manufacturers that construction materials, products, and equipment used in completion of the project are asbestos

FDAIDI21.04 ASBESTOS PRECAUTIONS AND PROCEDURES

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C. The Contractor shall provide certification (typewritten, signed and dated) to the Owner indicating that asbestos free materials, products and equipment was used in completion of the work.

PART 2: PRODUCTS NOT APPLICABLE.

PART 3: EXECUTION NOT APPLICABLE.

FDAIDI21.04 PRICE AND PAYMENT PROCEDURES

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SECTION 01 2000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL V.20

2.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Correlation of General Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

2.02 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G-702 Application and Certificate for Payment.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Contracting Officer Representative for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values in duplicate within 15 days after date of Owner-Contractor Agreement.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization.

F. Include in each line item, the amount of Allowances specified in this section. For unit cost Allowances, identify quantities taken from Contract Documents multiplied by the unit cost to achieve the total for the item.

G. Revise schedule to list approved Change Orders, with each Application For Payment.

2.03 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Contracting Officer Representative for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

FDAIDI21.04 PRICE AND PAYMENT PROCEDURES

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Building 26 - Re-Roof and Exterior Cleaning 100% Final Construction Documents

I. Submit one electronic and three hard-copies of each Application for Payment.

2.04 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Contracting Officer Representative will issue instructions directly to General Contractor.

B. For other required changes, Contracting Officer Representative will issue a document signed by FDA instructing General Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Contracting Officer Representative will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. General Contractor shall prepare and submit a fixed price quotation within 15 days.

D. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Contracting Officer Representative for work falling under a fixed price contract, the amount will be based on General Contractor's price quotation.

E. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

F. Execution of Change Orders: Contracting Officer Representative will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

G. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Price.

H. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

I. Promptly enter changes in Project Record Documents.

2.05 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 7000.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

FDAIDI21.04 ALLOWANCES

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SECTION 01 2100

ALLOWANCES

PART 1 GENERAL V.20

1.01 SECTION INCLUDES

A. Cash allowances.

B. Inspecting and testing allowances.

C. Payment and modification procedures relating to allowances.

1.02 RELATED REQUIREMENTS

A. Section 01 2000 - Price and Payment Procedures: Additional payment and modification procedures.

1.03 CASH ALLOWANCES

A. Costs Included in Cash Allowances: Cost of product to General Contractor or subcontractor, less applicable trade discounts.

B. Costs Not Included in Cash Allowances: Product delivery to site and handling at the site, including unloading, uncrating, and storage; protection of products from elements and from damage; product mark-up; cost of installation materials; and labor for installation and finishing.

All the aforementioned costs shall be included in the base bid for the project, unless noted otherwise in the Allowances Schedule below..

C. Contracting Officer Representative Responsibilities:

1. Consult with General Contractor for consideration and selection of products, suppliers , and installers.

2. Select products in consultation with FDA and transmit decision to General Contractor.

3. Prepare Change Order.

D. General Contractor Responsibilities:

1. Assist Contracting Officer Representative in selection of products, suppliers , and installers.

2. Obtain proposals from suppliers and installers and offer recommendations.

3. On notification of which products have been selected, execute purchase agreement with designated supplier and installer.

4. Arrange for and process shop drawings, product data, and samples. Arrange for delivery.

5. Promptly inspect products upon delivery for completeness, damage, and defects. Submit claims for transportation damage.

E. Differences in costs will be adjusted by Change Order.

1.04 ALLOWANCES SCHEDULE

A. Section 04 0500 Masonry Restoration, Tuck-Pointing: Include the stipulated sum of $5,000 for removal and replacement of mortar joints. See Section 01 2200 - Unit Prices for additional information.

PART 2 PRODUCTS - NOT USED

FDAIDI21.04 UNIT PRICES

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SECTION 01 2200

UNIT PRICES

PART 1 GENERAL V.20

1.01 SECTION INCLUDES

A. List of unit prices, for use in preparing Bids.

B. Measurement and payment criteria applicable to Work performed under a unit price payment method.

1.02 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.03 UNIT QUANTITIES SPECIFIED

A. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount.

1.04 MEASUREMENT OF QUANTITIES

A. Measurement methods delineated in the individual specification sections complement the criteria of this section. In the event of conflict, the requirements of the individual specification section govern.

B. Take all measurements and compute quantities. Measurements and quantities will be verified by Contracting Officer Representative.

C. Assist by providing necessary equipment, workers, and survey personnel as required.

D. Measurement Devices:

1. Weigh Scales: Inspected, tested and certified by the applicable state Weights and Measures department within the past year.

2. Platform Scales: Of sufficient size and capacity to accommodate the conveying vehicle.

3. Metering Devices: Inspected, tested and certified by the applicable state department within the past year.

E. Measurement by Weight: Concrete reinforcing steel, rolled or formed steel or other metal shapes will be measured by handbook weights. Welded assemblies will be measured by handbook or scale weight.

F. Measurement by Volume: Measured by cubic dimension using mean length, width and height or thickness.

G. Measurement by Area: Measured by square dimension using mean length and width or radius.

H. Linear Measurement: Measured by linear dimension, at the item centerline or mean chord.

I. Stipulated Price Measurement: Items measured by weight, volume, area, or linear means or combination, as appropriate, as a completed item or unit of the Work.

J. Perform surveys required to determine quantities, including control surveys to establish measurement reference lines. Notify Contracting Officer Representative prior to starting work.

K. General Contractor's Engineer Responsibilities: Sign surveyor's field notes or keep duplicate field notes , calculate and certify quantities for payment purposes.

1.05 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Contracting Officer Representative, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

FDAIDI21.04 UNIT PRICES

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3. Products not completely unloaded from the transporting vehicle.

4. Products placed beyond the lines and levels of the required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected Products.

1.06 DEFECT ASSESSMENT

A. Replace Work, or portions of the Work, not complying with specified requirements.

B. If, in the opinion of Contracting Officer Representative, it is not practical to remove and replace the Work, Contracting Officer Representative will direct one of the following remedies:

1. The defective Work may remain, but the unit price will be adjusted to a new unit price at the discretion of Contracting Officer Representative.

2. The defective Work will be partially repaired to the instructions of the Contracting Officer Representative, and the unit price will be adjusted to a new unit price at the discretion of Contracting Officer Representative.

C. The individual specification sections may modify these options or may identify a specific formula or percentage price reduction.

D. The authority of Contracting Officer Representative to assess the defect and identify payment adjustment is final.

1.07 SCHEDULE OF UNIT PRICES

A. For replacement of deteriorated metal deck, provide price per square foor to match existing deck in thickness and profile.

B. For replacement of detrioated wood curbs at parapets and equipment curbs, provide price per board foot.

C. Tuck-pointing, Section 04 0500 Masonry Restoration, provide price per lineal foot of masonry mortar joints which are cracked, loose or disintegrated.

PART 2 PRODUCTS - NOT USED

FDAIDI21.04 ALTERNATES

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SECTION 01 2300

ALTERNATES

PART 1 GENERAL V.20

1.01 SECTION INCLUDES

A. Description of Alternates.

B. Procedures for pricing Alternates.

C. Documentation of changes to Contract Price and Contract Time.

1.02 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at FDA's option.

Accepted Alternates will be identified in the Owner-Contractor Agreement.

B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate.

PART 2 PRODUCTS - NOT USED

FDAIDI21.04 CONSTRUCTION PROGRESS SCHEDULE

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SECTION 01 3216

CONSTRUCTION PROGRESS SCHEDULE

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Preliminary schedule.

B. Construction progress schedule, bar chart type.

1.02 RELATED SECTIONS

A. Section 01 1000 - Summary: Work sequence.

1.03 REFERENCE STANDARDS

A. AGC (CPSM) - Construction Planning and Scheduling Manual 2004.

B. M-H (CPM) - CPM in Construction Management - Project Management with CPM 2015.

1.04 SUBMITTALS

A. Within 10 days after date of Agreement, submit preliminary schedule defining planned operations for the first 60 days of Work, with a general outline for remainder of Work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

F. Submit the number of opaque reproductions that General Contractor requires, plus two copies that will be retained by Contracting Officer Representative.

1.05 QUALITY ASSURANCE

A. Scheduler: General Contractor's personnel or specialist Consultant specializing in CPM scheduling with one years minimum experience in scheduling construction work of a complexity comparable to this Project, and having use of computer facilities capable of delivering a detailed graphic printout within 48 hours of request.

1.06 SCHEDULE FORMAT

A. Listings: In chronological order according to the start date for each activity. Identify each activity with the applicable specification section number.

B. Diagram Sheet Size: Maximum 22 x 17 inches or width required.

C. Scale and Spacing: To allow for notations and revisions.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRELIMINARY SCHEDULE

A. Prepare preliminary schedule in the form of a horizontal bar chart.

3.02 CONTENT

A. Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction.

B. Identify work of separate stages and other logically grouped activities.

C. Include conferences and meetings in schedule.

D. Show accumulated percentage of completion of each item, and total percentage of Work completed, as of the first day of each month.

FDAIDI21.04 CONSTRUCTION PROGRESS SCHEDULE

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E. Coordinate content with schedule of values specified in Section 01 2000 - Price and Payment Procedures.

F. Provide legend for symbols and abbreviations used.

3.03 BAR CHARTS

A. Include a separate bar for each major portion of Work or operation.

B. Identify the first work day of each week.

3.04 REVIEW AND EVALUATION OF SCHEDULE

A. Participate in joint review and evaluation of schedule with Contracting Officer Representative at each submittal.

B. Evaluate project status to determine work behind schedule and work ahead of schedule.

C. After review, revise as necessary as result of review, and resubmit within 10 days.

3.05 UPDATING SCHEDULE

A. Maintain schedules to record actual start and finish dates of completed activities.

B. Indicate progress of each activity to date of revision, with projected completion date of each activity.

C. Annotate diagrams to graphically depict current status of Work.

D. Identify activities modified since previous submittal, major changes in Work, and other identifiable changes.

E. Indicate changes required to maintain Date of Substantial Completion.

F. Submit reports required to support recommended changes.

G. Provide narrative report to define problem areas, anticipated delays, and impact on the schedule. Report corrective action taken or proposed and its effect.

3.06 DISTRIBUTION OF SCHEDULE

A. Distribute copies of updated schedules to General Contractor's project site file, to subcontractors, suppliers, Contracting Officer Representative, FDA, and other concerned parties.

B. Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules.

FDAIDI21.04 SUBMITTAL PROCEDURES

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SECTION 01 3300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.02 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.03 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's responsive action. Submittals may be rejected for not complying with requirements.

1.04 SUBMITTAL PROCEDURES

A. General: Electronic copies of CAD Drawings of the Contract Drawings will not be provided by Architect for Contractor's use in preparing submittals.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress Schedule" for list of submittals and time requirements for scheduled performance of related construction activities.

D. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

4. Sequential Review: Where sequential review of submittals by Architect's consultants, Owner, or other parties is indicated, allow 21 days for initial review of each submittal.

5. Concurrent Consultant Review: Where the Contract Documents indicate that submittals may be transmitted simultaneously to Architect and to Architect's consultants, allow 15 days for review of each submittal. Submittal will be returned to Architect before being returned to Contractor.

E. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Architect.

3. Include the following information on label for processing and recording action taken:

a. Project name.

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b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 06100.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 06100.01.A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

F. Deviations: Highlight, or otherwise specifically identify deviations from the Contract Documents on submittals.

G. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Architect.

2. Additional copies submitted for maintenance manuals will be marked with action taken and will be returned.

H. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal using a transmittal form. Architect will return submittals, without review, received from sources other than Contractor.

1. Transmittal Form: Use AIA Document G810.

2. Transmittal Form: Provide locations on form for the following information:

a. Project name.

b. Date.

c. Destination (To:).

d. Source (From:).

e. Names of subcontractor, manufacturer, and supplier.

f. Category and type of submittal.

g. Submittal purpose and description.

h. Specification Section number and title.

i. Drawing number and detail references, as appropriate.

j. Transmittal number.

k. Submittal and transmittal distribution record.

l. Remarks.

m. Signature of transmitter.

3. On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Architect on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same label information as related submittal.

I. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked "Approved by Architect."

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J. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

K. Use for Construction: Use only final submittals with mark indicating "Approved by Architect" taken by Architect.

PART 2 PRODUCTS

2.01 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Submit electronic submittals directly to extranet specifically established for Project.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Standard color charts.

e. Manufacturer's catalog cuts.

f. Wiring diagrams showing factory-installed wiring.

g. Printed performance curves.

h. Operational range diagrams.

i. Mill reports.

j. Standard product operation and maintenance manuals.

k. Compliance with specified referenced standards.

l. Testing by recognized testing agency.

m. Application of testing agency labels and seals.

n. Notation of coordination requirements.

4. Submit Product Data before or concurrent with Samples.

5. Number of Copies: Submit three copies of Product Data, unless otherwise indicated.

Architect will return one copy. Mark up and retain one returned copy as a Project Record Document.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shopwork manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Design calculations.

j. Compliance with specified standards.

k. Notation of coordination requirements.

l. Notation of dimensions established by field measurement.

m. Relationship to adjoining construction clearly indicated.

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n. Seal and signature of professional engineer if specified.

o. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit two opaque (bond) copies of each submittal. Architect will return one copy.

4. Number of Copies: Submit three opaque copies of each submittal, unless copies are required for operation and maintenance manuals. Submit five copies where copies are required for operation and maintenance manuals. Architect will retain two copies;

remainder will be returned.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of appropriate Specification Section.

3. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

4. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected.

5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit three sets of Samples. Architect will retain two Sample sets; remainder will be returned.

1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

E. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:

1. Type of product. Include unique identifier for each product.

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2. Number and name of room or space.

3. Location within room or space.

4. Number of Copies: Submit three copies of product schedule or list, unless otherwise indicated. Architect will return two copies.

a. Mark up and retain one returned copy as a Project Record Document.

F. Contractor's Construction Schedule: Comply with requirements specified in Division 1 Section "Construction Progress Schedule" for Construction Manager's action.

G. Submittals Schedule: Comply with requirements specified in Division 1 Section "Construction Progress Schedule."

H. Application for Payment: Comply with requirements specified in Division 1 Section "Payment Procedures."

I. Schedule of Values: Comply with requirements specified in Division 1 Section "Payment Procedures."

J. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Number of Copies: Submit three copies of subcontractor list, unless otherwise indicated.

Architect will return two copies.

a. Mark up and retain one returned copy as a Project Record Document.

2.02 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit two copies of each submittal, unless otherwise indicated.

Architect will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Test and Inspection Reports: Comply with requirements specified in Division 1 Section "Quality Requirements."

B. Coordination Drawings: Comply with requirements specified in Division 1 Section "Project Management and Coordination."

C. Contractor's Construction Schedule: Comply with requirements specified in Division 1 Section "Construction Progress Schedule."

D. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified.

E. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

F. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

G. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

H. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

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I. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

J. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

K. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information:

1. Name of evaluation organization.

2. Date of evaluation.

3. Time period when report is in effect.

4. Product and manufacturers' names.

5. Description of product.

6. Test procedures and results.

7. Limitations of use.

L. Schedule of Tests and Inspections: Comply with requirements specified in Division 1 Section "Quality Requirements."

M. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

N. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

O. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

P. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements specified in Division 1 Section "Operation and Maintenance Data."

Q. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations.

Include list of assumptions and other performance and design criteria and a summary of loads.

Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.

R. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer. Include the following, as applicable:

1. Preparation of substrates.

2. Required substrate tolerances.

3. Sequence of installation or erection.

4. Required installation tolerances.

5. Required adjustments.

6. Recommendations for cleaning and protection.

S. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable:

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1. Name, address, and telephone number of factory-authorized service representative making report.

2. Statement on condition of substrates and their acceptability for installation of product.

3. Statement that products at Project site comply with requirements.

4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

5. Results of operational and other tests and a statement of whether observed performance complies with requirements.

6. Statement whether conditions, products, and installation will affect warranty.

7. Other required items indicated in individual Specification Sections.

T. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by insurance or bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.

U. Material Safety Data Sheets (MSDSs): Submit information directly to Owner; do not submit to Architect.

1. Architect will not review submittals that include MSDSs and will return them for resubmittal.

PART 3 EXECUTION

3.01 CONTRACTOR'S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Architect.

B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.02 ARCHITECT'S ACTION

A. General: Architect will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Action Submittals: Architect will review each submittal, make marks to indicate corrections or modifications required, and return it. Architect will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action taken, as follows:

C. Informational Submittals: Architect will review each submittal and will not return it, or will return it if it does not comply with requirements. Architect will forward each submittal to appropriate party.

D. Partial submittals are not acceptable, will be considered nonresponsive, and will be returned without review.

E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

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FDAIDI21.04 QUALITY REQUIREMENTS

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