attachment-2-bid-3070-26.pdf

PDF 204 KB Posted Sep 17, 2025

Attached to: CONTRACT: Snow Plowing and Removal Services
Solicitation number: Bid 3070-26
Issued by: Belknap County, New Hampshire

About this file

Written by GovTribe AI · May 4, 2026

This is a Scope of Work document for Request for Bid (RFB) 3070-26 issued by the State of New Hampshire, Department of Administrative Services, in coordination with multiple state agencies including the Department of Business and Economic Affairs, Department of Health and Human Services, Department of Natural and Cultural Resources, Liquor Commission, Lottery Commission, and Bureau of Court Facilities. The solicitation requests comprehensive snow plowing and removal services across 16 locations throughout New Hampshire, including facilities in Concord, Colebrook, Conway, Lebanon, and Allenstown. Services required include snow plowing, ice melt application, and debris removal with site-specific performance standards such as clearing accumulated snow before 7:00 or 8:00 a.m. on weekdays, maintaining no more than two inches of snow accumulation during business hours, and achieving bare and dry pavement conditions within 24 hours of storm completion. Mandatory site visits were available on September 16, 2025, from 12:00 p.m. to 2:30 p.m., with contact provided for scheduling. The original bid response deadline was October 8, 2025, at 10:30 AM Eastern Time. The contract term extends through July 31, 2027, with potential for a two-year renewal option, and some locations require site-specific pricing on the vendor's offer sheet.

Pricing is submitted on an individual location basis through an attachment pricing spreadsheet, allowing vendors to bid on specific sites without requiring comprehensive bids for all 16 locations. De-icing material requirements vary by location, with restrictions including prohibition of rock salt at certain facilities such as the Legislative Parking Garage and the Liquor Commission storefront, where magnesium chloride or potassium chloride are mandated instead. Vendors must maintain general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and comply with workers' compensation requirements. Performance guarantees include potential reductions of up to 20% of annual fees for non-compliance based on service quality, response time, and facility damage prevention. Spring cleanup responsibilities include repairing any damage caused by snow plowing operations and sweeping plowed areas clear of debris by May 1st. No specific budget ranges are identified in this scope of work document, and no incumbent contractor information is provided.

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Other files

File	Type	Posted
Addendum_1_bid_3070_26.pdf	PDF	Sep 23, 2025
attachment_1_bid_3070_26.xlsx	XLSX spreadsheet	Sep 23, 2025
attachment_2_bid_3070_26.pdf	PDF	Sep 23, 2025
attachment_3_bid_3070_26.pdf	PDF	Sep 23, 2025
bid_3070_26.pdf	PDF	Sep 23, 2025
attachment-3-bid-3070-26.pdf	PDF	Sep 17, 2025
attachment-1-bid-3070-26.xlsx	XLSX spreadsheet	Sep 17, 2025
addendum-1-bid-3070-26--2-.pdf	PDF	Sep 17, 2025
bid-3070-26.pdf	PDF	Sep 17, 2025

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Attachment 2: Scope of Work RFB 3070-26 Snow Plowing and Removal Services

Department of Administrative Services – Central Facilities Bureau

1) All Locations:

a) The sites are open for viewing on Tuesday, 9/16/2025, from 12:00 pm to 2:30 pm. Please contact Kevin at 603- 596-5797.

b) All parking spaces and travel lanes shall be cleared and treated with ice melt prior to 7:00 a.m. Monday-Friday.

During business hours Vendor shall provide snowplowing service as needed ensuring no more than two (2) inches has accumulated unless otherwise specified in travel lanes. All parking spaces shall be useable to the extent possible.

c) Sand and/or salt shall be applied to all parking spaces and travel lanes to ensure that they are kept clear of snow and ice hazards each time the parking lot and travel lanes are plowed.

d) If under 2 inches of snow has accumulated, Vendor should provide plowing and salt/sand after business hours so the parking spaces and travel lanes are clear of all snow and ice hazards by 7:00 a.m., by 9:00 a.m. on weekends and holidays unless otherwise specified.

e) There is no minimum amount of ice before parking spaces and travel lanes should be treated.

f) Snow piling in Handicap spaces is prohibited. All Handicap spaces should be completely clear of snow and ice at all times with the exception of a car parked within. Plowing in of fire hydrants is prohibited and Vendor will be responsible for removal of any snow they have plowed in and around fire hydrants. Snow piling in travel lanes is prohibited. No pushing snow against the building. Plowing snow onto walkways is prohibited, Vendor is responsible for removal of any snow plowed onto sidewalks.

g) The expectation during a snowstorm is black and wet pavement in the travel lanes and empty parking spaces. 24 hours after the snow storm all travel lanes and parking spaces have black and dry pavement.

h) Vendor may be called in for ice or snow removal at any time between storms for the following conditions: snow melt that has refrozen, blowing or drifting snow, ice fog or the parking lot was not cleared after a snowstorm.

i) If snow piles take up more than five percent (5%) of parking lot, Vendor may be asked to remove the snow off site

j) For spring cleanup, the Vendor shall be responsible for repairing any damage caused by snow plowing and removal services.

k) Spring cleanup; the Contractor shall be responsible for damages and repairs, shall sweep plowed areas removing all debris prior to May 1st of serviced season.

2) Food Surplus Distribution – 12 Hills Ave, Concord, NH:

a) All parking spots shall be useable by 5:30 am Monday through Friday

b) This includes the long parking area that runs along Storrs St., the parking lot that is on the south side of the building and the entire street and fenced in parking area at the end of the street that the State utilizes to access the South Main Street entrance to the building.

c) The bay doors need to be kept clear during snowstorms to accommodate delivery trucks entering and exiting the building. Trucks enter and exit these doors 5:30 am to 5:00 pm Monday thru Friday.

d) Snow shall be removed off site and all parking spots shall be useable within forty-eight (48) hours after the storm ends.

e) During business hours Vendor shall provide snowplowing service as needed ensuring no more than two (2) inches has accumulated in travel lanes. All parking spaces shall be useable to the extent possible. Sand and/or salt shall be applied to all parking spaces and travel lanes ensuring they are kept clear of snow and ice hazards each time the parking lot and travel lanes are plowed.

f) If under 2 inches of snow has accumulated, Vendor shall provide plowing, salt/sand prior to business hours so parking spaces and travel lanes are clear of all snow and ice hazards by 7:00 a.m.

3) Legislative (Storrs Street) Parking Garage – 124 Storrs St, Concord, NH:

a) No salt or salt product shall be used. Only Magnesium chloride (or approved salt substitute) and or clean sand shall be used.

b) Snow removal must be accomplished with a rubber blade.

c) The use of tire chains is prohibited

d) Snow must be removed off site from parking garage and all parking spaces cleared of snow. No long term snow storage areas available at this location.

e) Only during a storm, availability to pile snow in designated parking spaces is available. All parking spaces must be usable and snow removed off site within 24 hours after the end of said storm. Snow removal gates are available where snow is able to be pushed through into a waiting truck for snow removal.

f) Ramps for entering and exiting garage shall be plowed and sanded on a regular basis during the duration of any storm to maintain access. This shall include the access road on the ground level.

g) After a snow storm; back and dry pavement.

h) Parking garage freezes easily due to being elevated above ground level causing slippery conditions with any moisture.

4) State Library – 20 Park St, Concord, NH:

a) All parking spaces and travel lanes shall be cleared and treated with sand and/or salt prior to 8:00 a.m. Monday through Friday

b) Storms occurring during business hours Vendor shall provide snowplowing service as needed ensuring no more than two (2) inches have accumulated in travel lanes. All parking spaces shall be useable to the extent possible.

Sand and/or salt shall be applied to all parking spaces and travel lanes to ensure that they are kept clear of snow and ice hazards each time the parking lot and travel lanes are plowed.

c) If parking lots or parking spaces have a roadway going into or by the parking lot and parking spaces the vendor is responsible for removing any snow the roadway plow trucks have left in parking spaces and roadways.

d) See site map Attachment 3

5) Van McLeod Building – 19 Pillsbury St, Concord, NH:

a) The State shall allow the Vendor to store equipment on site per pre arrangement with the state when space is available.

6) Dept. of Education – 25 Hall St, Concord, NH:

a) All parking spaces, travel lanes, and walkways shall be cleared and treated with sand and/or salt prior to 8:00 a.m.

Monday through Friday.

Sand and/or salt shall be applied to all parking spaces and travel lanes to ensure that they are kept clear of snow and ice hazards each time the parking lot and travel lanes are plowed.

d) See site map Attachment 3.

Department of Business and Economic Affairs

7) All Locations:

a) Vendor shall commence snowplow operations any day, Monday through Sunday, no later than 6AM. Welcome and Information centers are open during storms to allow for travelers for shelter.

b) Welcome Centers require snow removal and salt/sand services only for patios/walkways surrounding each building leading up to welcome centers, around portable toilets and dumpsters

c) Clearing of the walkway way that leads from the parking lot to the back of the building.

d) The use of a snow blower is preferred.

e) The use of Magnesium Chloride or Potassium Chloride are permitted for use on sidewalks. No rock salt is permitted on sidewalks.

f) Use of State equipment is not permitted.

g) Main lot, entrances and exits of Welcome Centers will be plowed and maintained by NHDOT.

8) Colebrook Welcome Center – 2 Dion Dr, Colebrook, NH:

a) Clearing and salting of the 2 Handicap spots to the left of the building is required.

b) Clearing of the 2 walkways leading up to the center and along the driveway to the left including around the portable toilet and dumpster is required.

9) Intervale Scenic Vista Welcome Center – 3654 White Mountain Hwy, Conway, NH:

a) Clearing and salting of the sidewalks to the left and right of the building.

b) Clearing of the Observation deck with a SNOW BLOWER ONLY.

c) Clearing and salting where the generator, dumpster and portable toilets are located.

Department of Health & Human Services

10) All Locations:

a) All locations are operational 24/7, snow removal services shall include: Plowing, sanding/salting of internal area roadways (from main town/state roads if applicable), all parking areas, access roads around rear of buildings, ambulance entrances and loading dock areas as needed ensuring no more than two (2) inches of snow has accumulated

11) DHHS New Hampshire Hospital – 36 Clinton St, Concord, NH

a) New Hampshire Hospital is currently undergoing construction with the expectation the Clinton Street entrance road will be cleared of heavy equipment late 2024 or early 2025 with services to commence upon removal of equipment.

b) The ongoing facility construction located East South East of New Hampshire Hospital (see site maps Attachment 3 - green highlighted area (overhead satellite map)) is expected to continue through and into 2025 and will not be serviceable until such time. The facility will have a walkway and an estimated 15-20 parking spaces which will require service late 2025 to include the main entry, parking for the new facility and the delivery entrance once reopened, and shall be priced accordingly within the offer sheet as one location.

c) Upon removal of equipment; plowing, sanding/salting of roadways from the main entrance at Clinton Street to all parking areas, the access road around the rear of the building, ambulance entrance and loading dock entrance as needed to ensuring no more than two (2) inches of snow has accumulated (highlighted in yellow – see site maps Attachment 3).

d) Snow may be piled up (see blue highlighted area site maps Attachment 3) however it shall be removed in a timely manner at the request of the State.

e) Vendor shall shovel, sand and/or salt all public and employee access areas and walkways (highlighted in red – see site maps Attachment 3) ensuring they are kept clear of snow and ice each time parking lot is plowed.

f) Generators must remain free and clear of snow at all times and may require shoveling out.

g) See site map Attachment 3 (multiple).

12) DHHS Philbrook Building – 121 South Fruit St, Concord, NH

a) Location is operational 24/7, snow removal services shall include: Plowing, sanding/salting of roadways from the main entrance at South Fruit Steet to all parking areas as needed ensuring no more than two (2) inches of snow has accumulated (highlighted in yellow - attachment #3).

b) Snow may be piled in up to four (4) parking spaces as needed during a storm(see blue highlighted area – see site map Attachment 3) however shall be removed within twenty-four (24) hours of storms end.

c) Vendor shall shovel, sand and/or salt all public and employee access areas and walkways (highlighted in red – see site map Attachment 3) ensuring they are kept clear of snow and ice each time parking lot is plowed.

d) State Agency location will provide sand/salt for access areas and walkways only.

e) Generators must remain free and clear of snow at all times and may require shoveling out.

f) See site map Attachment 3.

Department of Natural and Cultural Resources

13) Bear Brook Snow Mobile Parking Lot - 61 Deerfield Rd, Allenstown, NH

a) Business hours 8:00 a.m. to 4:00 p.m.

b) Vendor shall plow the snowmobile parking lot after three (3) inches of accumulated of snow.

c) Vendor shall sand and salt parking lot.

d) See site map Attachment 3.

Liquor Commission

14) Liquor Commission Main Office & Warehouse – 50 Storrs St, Concord, NH

a) Vendor shall commence operations so that one (1) hour before the opening of the facility, the facility has been completely serviced Monday – Friday 8:00 a.m.- 4:30 p.m.

b) Vendor shall commence snow removal and salting/sanding no later than one (1) hour prior to locations opening.

c) Vendor shall supply snowplowing services as needed to ensure that no more than two (2) inches have accumulated in the travel lanes.

d) Vendor shall shovel, sand, and/or salt/Magnesium Chloride all public and employee access areas and walkways to ensure that they are kept clear of snow and ice hazards each time the parking lot is plowed during business hours.

e) Snow must be hauled away from the premises of all locations when necessary to have complete access to dumpsters, generators, propane tanks, HVAC units, parking areas, entrance ways, exits, and loading areas.

f) To eliminate build-up, the Vendor shall salt, sand, and scrape all surfaces after every ice/snow storm.

g) Vendor shall store 25lbs bags of Magnesium Chloride or equivalent on site for use no later than November 1, each plowing season.

h) Vendor shall provide salt and sand mixed barrels on site starting November 1 and removing them no later than

May 15. Vendor is responsible for filling salt and sand mixed barrels.

i) No rock salt or sand shall be utilized directly in front of retail location doors, other forms of ice melt, magnesium chloride or other approved product(s) are acceptable substitutes.

j) Parking lots are permitted the use of rock salt and/or sand. All other products are not permitted.

Lottery Commission

15) Lottery Commission Headquarters – 14 Integra Dr, Concord, NH

a) Facility shall be completely serviced at least 60 minutes before opening. (Business Hours are 8:00 a.m. to 4:00 p.m. Monday through Friday). Snowplowing services as needed ensuring no more than two (2) inches of snow has accumulated in travel lanes and sidewalks during business hours.

b) During off-business hours, Vendor must ensure that no more than two (2) inches of snow have accumulated in a limited area for pedestrians to enter the building and for a driving path from the parking area to the exit.

c) Vendor must complete snow plow and/or removal operations in a manner that preserves the current parking lot capacity. No more than four (4) parking spaces may be lost to snow storage.

d) Vendor shall treat the parking lots with salt. Sand must be available upon request from the Facility for ice events.

e) Salt and sand barrels shall be placed at the building entrances and exits each plow season no later than November

1 and removed no later than May 5. Vendor shall be responsible for filling them.

f) Walkways shall be kept clear of snow and ice from 7:00 a.m. to 5:00 p.m.

g) Vendor shall hand shovel/snow blow and treat the walkways and stairs with magnesium chloride on an as-needed basis to ensure that they are free of snow and ice hazards and that no more than two (2) inches of snow have accumulated on the sidewalk.

h) Vendor shall shovel and treat all public and employee access areas and walkways ensuring they are kept clear of snow and ice each time parking lot is plowed throughout the day.

i) Vendor must maintain clear access to the generator and dumpsters on the property at all times.

j) To eliminate ice build-up between storms, Vendor shall salt, sand and/or scrape all surfaces to address melt and re-freeze conditions.

k) Snow is to be removed or sanded/salted as soon as accumulation reaches a depth indicated for that location, every time it snows, and plow continuously for the duration of the storm so as not to allow large accumulations of snow, so that in the event emergency vehicles need to gain access to any part of the location, they will be able to do so.

All areas requiring snow removal shall be completed by the times indicated for that location.

l) The Vendor shall maintain locations with the goal of obtaining bare and dry pavement. Bare pavement should occur as soon as practical after a winter storm terminates.

m) Vendor shall be responsible for any landscape damage, including damage to irrigation equipment, caused by its work on the property.

n) Mandatory site visit required prior to bidding. Appointments can be scheduled weekdays from 9:00 a.m. to 3:00 p.m. by contacting the individual in Attachment 1.

Bureau of Court Facilities

16) Lebanon Circuit Court – 38 Centerra Parkway, Lebanon, NH

Contractor shall commence snow removal operations not later than 6:00 a.m. Monday through Friday, ensuring the following:

a) All parking spaces and travel lanes are plowed and usable prior to 6:30 a.m.

b) All walkways and employee access areas are shoveled and usable prior to 6:30 a.m.

c) Snow shall not be plowed against underground storage tank.

d) During primary business hours of 7:00 a.m. and 4:30 p.m. Monday through Friday, Contractor shall provide snow plowing as needed ensuring no more than two (2) inches of snow accumulation in travel lanes.

e) All parking spaces shall be useable to the extent possible.

f) Sand and/or salt shall be applied to all parking spaces and travel lanes each time the parking lot is plowed during business hours ensuring they are kept clear of ice and snow hazards.

g) Walkways shall be kept clear of snow and ice from 7:00 a.m. to 4:30 p.m.

h) Contractor shall hand shovel/snow blow and treat the walkways and stairs with magnesium chloride on an as-needed basis to ensure that they are free of snow and ice hazards and that no more than two (2) inches of snow have accumulated on the walkways.

i) Contractor shall shovel and treat all public and employee access areas and walkways ensuring they are kept clear of snow and ice each time parking lot is plowed throughout the day.

j) To eliminate ice build-up between storms, Contractor shall, salt, sand and/or scrape all surfaces to address melt and re-freeze conditions.

k) Snow piling in parking spaces, if necessary, during a storm shall be removed within 24 hours of the storms end.

All parking spaces shall be useable within 24 hours of the storms end. Snow removal times shall be after 7:00 p.m. Monday through Friday or between 8:00 a.m. to 8:00 p.m. Saturday and/or Sunday. Contractor shall coordinate with the State to determine which areas may be utilized for temporary snow storage during this time.

l) No storage of Contractor equipment permitted on State property.

m) No use of State equipment.